City of Greenville City Council met Feb. 14.
Here are the minutes provided by the council:
Following the Executive Order issued by Governor Pritzker and with the surge in COVID Omicron variant, it has been determined by Mayor Barber that this public meeting be held both in-person and by remote participation.
The Regular City Council meeting was called to order on Tuesday, February 14, 2023 at 7:02 PM by Mayor George Barber.
1. ROLL CALL
Council Present: Mayor George Barber, Council Member Ivan Estevez, and Council Member Kyle Littlefield
Council Absent: Council Member Bill Carpenter and Council Member Lisa Stephens Staff Present: Jeff Ketten and George Schofield
Public Present: Kris Emke, Bill File, Hope Belcher, Josh Belcher, Blake Knox, Suzanne Davis, Charles McPherson, Lee Beckman
2. PLEDGE OF ALLEGIANCE
3. CITIZEN INPUT / COMMENTS ON ANY AGENDA ITEM OR OTHERWISE
Dr. Suzanne Davis wanted to thank Chief of Police, Stefan Neece, and all of the Police Department and Sheriff's Department that responded to a threat on the GU Campus today.
Kris Emke, Bill File, Hope Belcher and Josh Belcher were in attendance to talk about their home on Woburn Avenue. It is currently for sale, and it was discovered there is 5 acres they thought they owned, but it is actually owned by the City. Mr. File bought this property over 18 years ago and has maintained it the entire time. They would like to purchase 1/2 acre so the new owners would have access to the lake. City Manager Hollenkamp said they would discuss it during Executive Session and will get back to Ms. Emke.
4. COUNCIL OR MAYOR COMMENTS
5. CITY MANAGER COMMENTS
5.1. Conversations are being had concerning implementing a Safety Resource Office (SRO) for the school district. More information to follow at the March council meeting.
6. ENGINEERING REPORT
6.1. • The chemical feed modifications are complete except for a couple of punch list items. The items are delayed due to material delivery. Once materials are secured, the project will be made operational.
• Idler Lane Water Main Replacement Project—Bids were opened on January 20, 2022. The project is complete except for clean-up.
• SRTS – M&G helped the city submit an application, which was due September 30th. Attached is a map of the application area. The City received $250,000. Design and Construction Engineering contracts have been approved by the City. The ESR (Environmental Survey Request) is in progress. A coordination meeting was held with IDOT. They recommended including Phase 2 in the ESR to help the project score higher when applying for funding. The project will tentatively be bid out in the first quarter of 2023. Final layout of sidewalk and design is complete and plans have been sent to IDOT for review. See the attached budget.
• The water treatment plant was sent to the IEPA in December. RD funding is secured. The IEPA has funded the project at $1,250,000 in grant funds and $17,123,050 in loan funds (see the attached Reservation of Loan Funds letter form the IEPA). The city also applied for a DCEO RIPI grant which was announced and the City received a 2 million dollar grant. See attached original layout and estimate. The IEPA Permit has been issued. We are coordinating with the IEPA and DCEO to bid the project. The City also received a state legislative grant from Rodney Davis which is being worked through.
• DCEO Applications were due January 19th. DCEO has raised the grant ceiling to $1.5 million dollars for this year only. Attached is a project exhibit and budget. The application was submitted January 19th.
• ITEP – The application has been submitted. See the attached exhibit and estimate for the proposed project. Announcements should be made in the first quarter of 2023.
• OSLAD (Open Space Land Acquisition and Development) The application has been submitted. The City of Greenville is theoretically eligible for a 100% $600,000 grant. See the attachments. Announcements should be made in the first quarter of 2023.
• Subdivide 102 & 104 W South Street – The alley at this location is too narrow. The City is evaluating widening the alley 10’. An Ameren pole has to be relocated to facilitate the widening. The City is working with Ameren to see if the pole can be relocated.
• There has been severe erosion along Sunset Point. The possibility of filling in this area is being evaluated.
• Downtown Grant – The City received $1.9 million for these improvements and they are completing the RFQ process for Engineering and Architecture.
• There are items at the Waste Water Treatment Plant that will need addressed in the next five years. These are being evaluated to develop a plan for a timeline and budget. One clarifier was taken offline and inspected. It was in good shape, but will need work completed or deterioration will escalate. The plan is to submit a funding application to the IEPA for a $3 million project.
• Completed Projects:
• Survey on Spring Street
• Easements for Lights on College Avenue
• Survey on Pecan Street
• Patio at 102 N Second Street
• School Streets
7. CONSENT AGENDA
7.1. Minutes of:
A) Regular Council Meeting of January 10, 2023
B) Minutes of Special Council Meeting of January 17, 2023.
C) February 6, 2023 Band Board Meeting Minutes
7.2. Financial Statements
A) January Statement
7.3. Approval of Unpaid Bills
A) February bills
7.4. Administrative Reports
A) Police Department
B) Public Works Department
C) Sewer Department
D) Water Department
E) Building Permits
F) Building Inspector / Code Enforcement Officer
G) Record - None
7.5. Other Items:
7.6. Approval of consent items
Approval of consent agenda items (<--this text will not show on output document; motion/recommendation will show)
Motion by Kyle Littlefield, seconded by Ivan Estevez, Motion to approve Consent Items 7.1 - 7.6.
8. MATTERS OF COUNCIL CONSIDERATION
8.1. Consideration of purchasing two CDs.
Motion by Ivan Estevez, seconded by Kyle Littlefield, Motion to use monies from the Water Reserve Fund to purchase a 2 million dollar CD for 18 Months at 4.55% with Bradford National Bank and to purchase another 2 million dollar CD for 24 Months at 4.30% with Bradford National Bank.
8.2. Consideration of 2023-2024 Motor Fuel Tax Resolution.
Motion by Kyle Littlefield, seconded by Ivan Estevez, Motion to adopt the resolution allocating $324,963 of Motor Fuel Tax Funds for maintenance of roads for the period May 1, 2023 to April 30, 2024.
8.3. Consideration of Lease renewal with McEvers Farms for approximately 70 acres of City owned ground in the Industrial Park.
Motion by Ivan Estevez, seconded by Kyle Littlefield, Motion to renew the lease with McEvers Farms from 4/1/23 - 12/31/26 for $18,550 per year.
8.4. Consideration of amending the liquor code for special events.
Motion by Ivan Estevez, seconded by Kyle Littlefield, Motion to approve the ordinance amending the liquor code as it pertains to special event liquor licenses.
8.6. Move into Executive Session
Motion by Kyle Littlefield, seconded by Ivan Estevez, Motion to move into executive session for Sale of Real Estate and Litigation 5ILCS 2(c) (5), (6), and (11) at 7:50 PM.
9. EXECUTIVE SESSION
9.3. Litigation
10. RETURN TO OPEN SESSION AT 9:03 PM
10.1. Sale of City Property
No action taken.
10.2. Purchase of Property
No action taken.
11. ADJOURNMENT
Motion by George Barber, seconded by Kyle Littlefield, to adjourn the Regular Council Meeting at 9:10 PM.
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