City of Greenville City Council met March 14.
Here are the minutes provided by the council:
Following the Executive Order issued by Governor Pritzker and with the surge in COVID Omicron variant, it has been determined by Mayor Barber that this public meeting be held both in-person and by remote participation.
The Regular Council meeting was called to order on Tuesday, March 14, 2023 at 7:00 PM by Mayor George Barber.
1. ROLL CALL
Council Present: Mayor George Barber, Council Member Bill Carpenter, Council Member Kyle Littlefield, and Council Member Lisa Stephens
Council Absent: Council Member Ivan Estevez
Staff Present: JoAnn Hollenkamp, Jody Weiss, Ryan Johnson, Taylor Hill, Stefan Neece, Jeff Ketten, Michelle Liggett, Patrick Schaufelberger
Public Present: Lee Beckman, Tom Theiss, Lynn Ulmer, Regina Robart, Sharon Tonsing, Gail Harnetiaux, Mark Garrison, Jeff Leidel
2. PLEDGE OF ALLEGIANCE
3. CITIZEN INPUT / COMMENTS ON ANY AGENDA ITEM OR OTHERWISE
Lynn Ulmer, a board member for Kingsbury Park District, wanted to remind the city council of their original TIF agreement to bring in a restaurant.
Sharon Tonsing, resident at 1311 Lake Shore Dr, has been dealing with an issue for 10 months. No one wants to claim her issue as theirs, between Greenville and Bond County. She would like an opportunity to have another meeting with City and County management, although they have met several times already. Patrick Schaufelberger, City Attorney, said this is a private legal dispute and should be treated as such. City Manager Hollenkamp said this is not within the City's jurisdiction. This issue is spending City taxpayers money, and it isnt a Greenville issue. We have no legal authority on this.
4. COUNCIL OR MAYOR COMMENTS
5. CITY MANAGER COMMENTS
5.1. Buzzard Bay Campground and Marina will be opening April 1st; please call City Hall to make reservations. No later than 3/17/23 reservation guidelines will available on our website.
6. ENGINEERING REPORT
6.1. • The chemical feed modifications are complete except for a couple of punch list items. The items are delayed due to material delivery. Once materials are secured, the project will be made operational.
• Idler Lane Water Main Replacement Project—Bids were opened on January 20, 2022. The project is complete except for clean-up.
• SRTS – M&G helped the city submit an application, which was due September 30th. Attached is a map of the application area. The City received $250,000. Design and Construction Engineering contracts have been approved by the City. The ESR (Environmental Survey Request) is in progress. A coordination meeting was held with IDOT. They recommended including Phase 2 in the ESR to help the project score higher when applying for funding. The project will tentatively be bid out in the third quarter of 2023. The bid letting is scheduled for August 4, 2023. Final layout of sidewalk and design is complete and plans have been sent to IDOT for review. See the attached budget.
• The water treatment plant was sent to the IEPA in December. The IEPA has funded the project at $1,250,000 in grant funds and $17,123,050 in loan funds (see the attached Reservation of Loan Funds letter form the IEPA). The city also applied for a DCEO RIPI grant which was announced and the City received a 2 million dollar grant. We have received the grant agreement, executed it and sent back to DCEO. See attached original layout and estimate. The IEPA Permit has been issued. We are coordinating with the IEPA and DCEO to bid the project. The City also received a state legislative grant from Rodney Davis which is being worked through.
• DCEO Applications were due January 19th. DCEO has raised the grant ceiling to $1.5 million dollars for this year only. Attached is a project exhibit and budget. The application was submitted January 19th.
• ITEP – The application has been submitted. See the attached exhibit and estimate for the proposed project. Announcements should be made in the first quarter of 2023.
• OSLAD (Open Space Land Acquisition and Development) The application has been submitted. The City of Greenville is theoretically eligible for a 100% $600,000 grant. See the attachments. Announcements were made last week, and Greenville was not successful. Tentatively, applications will be accepted from July – September if the City would like to reapply.
• Subdivide 102 & 104 W South Street – The alley at this location is too narrow. The City is evaluating widening the alley 10’. An Ameren pole has to be relocated to facilitate the widening. The City is working with Ameren to see if the pole can be relocated.
• There has been severe erosion along Sunset Point. The possibility of filling in this area is being evaluated.
• Downtown Grant – The City received $1.9 million for these improvements and they are completing the RFQ process for Engineering and Architecture.
• There are items at the Waste Water Treatment Plant that will need addressed in the next five years. These are being evaluated to develop a plan for a timeline and budget. One clarifier was taken offline and inspected. It was in good shape, but will need work completed or deterioration will escalate. The plan is to submit a funding application to the IEPA for a $3 million project. Preliminary, the City is eligible for 45% principal forgiveness. See the attached exhibit and plan. If acceptable, Milano & Grunloh will submit for funding. See the attached exhibits. Attached is the funding nomination form for the City’s execution.
• Completed Projects:
• Survey on Spring Street
• Easements for Lights on College Avenue
• Survey on Pecan Street
• Patio at 102 N Second Street
7. CONSENT AGENDA
7.1. Minutes of:
A) Minutes of February 14, 2023 council meeting
7.2. Financial Statements
A) February 2023 Financial Statements
7.3. Approval of Unpaid Bills
A) Bill approval
7.4. Administrative Reports
A) Police Department
B) Public Works Department
C) Sewer Department
D) Water Department
E) Building Permits
F) Building Inspector / Code Enforcement Officer
G) Record - None
7.5. Other Items:
A) Consideration of Ordinance to vacate portion of right of way at W Winter Ave along the south property line of 321 S Sixth
B) Consideration of IMRF Resolution for Clothing Allowance.
7.6. Approval of consent items
Approval of consent agenda items (<--this text will not show on output document; motion/recommendation will show)
Motion by Kyle Littlefield, seconded by Lisa Stephens, Motion to approve Consent Items 7.1 - 7.6.
| RESULT: Carried
MOVER: Kyle Littlefield SECONDER: Lisa Stephens AYES: George Barber, Bill Carpenter, Kyle Littlefield, and Lisa Stephens ABSENT: Ivan Estevez |
8. MATTERS OF COUNCIL CONSIDERATION
8.1. Consideration of Funding Application to IEPA for 3 million loan with up to 45% loan forgiveness for the improvements at the Waste Water Treatment Facility
Motion by Lisa Stephens, seconded by Kyle Littlefield, Motion to approve the funding application with the IEPA for the improvements at the waste water treatment facility.
| RESULT: Carried
MOVER: Lisa Stephens SECONDER: Kyle Littlefield AYES: George Barber, Bill Carpenter, Kyle Littlefield, and Lisa Stephens ABSENT: Ivan Estevez |
8.2. Presentation by Ryan Johnson on the City's new fleet management program.
Ryan gave a brief presentation showing how the IWORQ system manages our fleet maintenance.
8.3. Presentation by Breck Nelson - Canceled
8.4. Consideration with Mioux Florist for lease of City property at 504 S. Third Street Motion by Lisa Stephens, seconded by Kyle Littlefield, Motion to approve the lease with Mioux Florist for 504 S. Third Street.
| RESULT: Carried
MOVER: Lisa Stephens SECONDER: Kyle Littlefield AYES: George Barber, Bill Carpenter, Kyle Littlefield, and Lisa Stephens ABSENT: Ivan Estevez |
8.5. Consideration of Intergovernmental agreement between the City of Greenville and the Bond County unit #2 School District to establish a school resource (SRO) program
SRO will be employee of the City of Greenville. The school district will be responsible for 2/3 of the salary, and the City will be responsible for 1/3 plus pension, insurance, etc. Taylor Hill will be the officer and will rotate between all of the schools in the district, working 40 hours per week. If overtime is required by the City, the City will pay the portion of overtime, as if overtime is required from the school district, then he will be paid by them. This position will start in August 2023 and will be reassessed after one year. The officer's main goal is build relationships with students, not to provide discipline.
Motion by Lisa Stephens, seconded by Kyle Littlefield, Motion to approve the Intergovernmental agreement between the City of Greenville and the Bond County unit #2 School District to establish a school resource (SRO) next school year.
| RESULT: Carried
MOVER: Lisa Stephens SECONDER: Kyle Littlefield AYES: George Barber, Bill Carpenter, Kyle Littlefield, and Lisa Stephens ABSENT: Ivan Estevez |
8.6. Consideration of Funding Request from GU for Nick Morrow Banners - $1500
This request did not meet the guidelines for the Tourism Committee, as it was only for banners. Tourism funds are specifically for advertising purposes. The City is doing other things to recognize and honor Mr. Morrow, such as giving a key to the City among other things. GU was notified two weeks ago that we were not able to grant the request.
No motion was made.
8.7. Consideration of Ordinance for the City of Greenville Investment Policy Motion by Kyle Littlefield, seconded by Lisa Stephens, Motion to approve the financial policy ordinance as submitted.
| RESULT: Carried
MOVER: Kyle Littlefield SECONDER: Lisa Stephens AYES: George Barber, Bill Carpenter, Kyle Littlefield, and Lisa Stephens ABSENT: Ivan Estevez |
8.8. Consideration of Architectural agreement with UTZ Associates for the remodel/addition of new City Hall and remodel of police station.
Since this agreement is less than $40,000, it doesnt need to go out for bids. The design will be made for a 50 year plan, but we may only be able to do a portion of it. The City has applied for a $30,000 grant which would help cover the cost of the plans. The police department has outgrown their current space and needs the space currently being occupied by the administration for the municipal building. Current municipal staff will be moved to the building south of current building.
Motion by Kyle Littlefield, seconded by Lisa Stephens, Motion to approve the architectural agreement with UTZ Architects for the design/drawing for the new City Hall and Police Department.
| RESULT: Carried
MOVER: Kyle Littlefield SECONDER: Lisa Stephens AYES: George Barber, Bill Carpenter, Kyle Littlefield, and Lisa Stephens ABSENT: Ivan Estevez |
8.9. Consideration of new lease agreement with Arrow Solar Dev., LLC for approximately 13..59 Acres for a solar field
Mike Musso with Arrow Solar was in attendance to answer any questions from Council. Timeline is it will be 2 years before the actual build of solar panel field. The field will be leased for 30 years, with 2 five year options. Revenue for this is estimated to 1MM - 1.4 MM during the 40 years. In addition, Arrow Solar will offer a $5,000 scholarship for a Bond County student once the field is operable. When the lease expires, they will de-comission and put the field back to how it was before. Motion by Lisa Stephens, seconded by Bill Carpenter, Motion to approve the new option/lease agreement with Arrow Solar Dev., LLC for approximately 13.59 Acres for a solar field.
| RESULT: Carried
MOVER: Lisa Stephens SECONDER: Bill Carpenter AYES: George Barber, Bill Carpenter, Kyle Littlefield, and Lisa Stephens ABSENT: Ivan Estevez |
8.10. Consideration of request for qualifications (RFQ) for engineering/architectural services in relation to the downtown plaza project.
Motion by Bill Carpenter, seconded by Kyle Littlefield, Motion to move forward with Studio ARQ as the architect/engineer/cost control for the downtown park project.
| RESULT: Carried
MOVER: Bill Carpenter SECONDER: Kyle Littlefield AYES: George Barber, Bill Carpenter, Kyle Littlefield, and Lisa Stephens ABSENT: Ivan Estevez |
8.11. Consideration to go into Executive session for 5ILCS 2(c)(6) - Sale of Real Estate Not necessary to go into Executive Session.
9. EXECUTIVE SESSION
Was not necessary to go in to Executive Session.
10. RETURN TO OPEN SESSION
10.1. Decision on Sale of City Property - 1003 W. Bowman Drive
11. ADJOURNMENT
Motion by Lisa Stephens, seconded by Kyle Littlefield, to adjourn the Regular Council Meeting at 8:20 PM.
| RESULT: Carried
MOVER: Lisa Stephens SECONDER: Kyle Littlefield AYES: George Barber, Bill Carpenter, Kyle Littlefield, and Lisa Stephens ABSENT: Ivan Estevez |
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