South Central Reporter

Macoupin County Board met May 9.

Here are the minutes provided by the board:

I. CALL TO ORDER

II. ROLL CALL

PRESENT: Adden, Armour, Barr, Blank, Dragovich, Dunnagan, Heuer, Ibberson, Kiel, Kilduff, Payne, Rosentreter, Schmidt, Starr, Stayton, Wiggins

ABSENT: Acord, Klausing

III. APPROVAL OF MINUTES

1. Macoupin County Board - Regular Meeting - Apr 13, 2023 6:00 PM

Motion by Stayton, seconded by Blank to accept the minutes.

RESULT: ACCEPTED [UNANIMOUS] MOVER: Aaron Stayton, Board Member SECONDER: John Blank, Board Member AYES: Adden, Armour, Barr, Blank, Dragovich, Dunnagan, Heuer, Ibberson, Kiel, Kilduff, Payne, Rosentreter, Schmidt, Starr, Stayton, Wiggins ABSENT: Acord, Klausing

IV. COMMITTEE REPORTS

1. Road and Bridge Committee - Regular Meeting - Apr 25, 2023 6:00 PM Motion by Armour, seconded by Wiggins to accept the minutes.

RESULT: ACCEPTED [UNANIMOUS] MOVER: Todd Armour, Board Member SECONDER: Tony Wiggins, Board Member AYES: Adden, Armour, Barr, Blank, Dragovich, Dunnagan, Heuer, Ibberson, Kiel, Kilduff, Payne, Rosentreter, Schmidt, Starr, Stayton, Wiggins ABSENT: Acord, Klausing

2. Road and Bridge Committee - Regular Meeting - Apr 26, 2023 6:00 PM Motion by Armour, seconded by Wiggins to accept the minutes.

RESULT: ACCEPTED [UNANIMOUS] MOVER: Todd Armour, Board Member SECONDER: Tony Wiggins, Board Member AYES: Adden, Armour, Barr, Blank, Dragovich, Dunnagan, Heuer, Ibberson, Kiel, Kilduff, Payne, Rosentreter, Schmidt, Starr, Stayton, Wiggins ABSENT: Acord, Klausing

3. Building and Grounds Committee - Regular Meeting - May 1, 2023 5:00 PM Motion by Kilduff, seconded by Rosentreter to accept the minutes.

RESULT: ACCEPTED [UNANIMOUS] MOVER: Ryan Kilduff, Board Member SECONDER: Molly Rosentreter, Board Member AYES: Adden, Armour, Barr, Blank, Dragovich, Dunnagan, Heuer, Ibberson, Kiel, Kilduff, Payne, Rosentreter, Schmidt, Starr, Stayton, Wiggins ABSENT: Acord, Klausing

4. Public Safety Committee - Regular Meeting - May 2, 2023 5:00 PM Motion by Blank, seconded by Adden to accept the minutes.

RESULT: ACCEPTED [UNANIMOUS] MOVER: John Blank, Board Member SECONDER: Ross Adden, Board Member AYES: Adden, Armour, Barr, Blank, Dragovich, Dunnagan, Heuer, Ibberson, Kiel, Kilduff, Payne, Rosentreter, Schmidt, Starr, Stayton, Wiggins ABSENT: Acord, Klausing

5. Road and Bridge Committee - Regular Meeting - May 3, 2023 9:00 AM Motion by Adden, seconded by Armour to accept the minutes.

RESULT: ACCEPTED [UNANIMOUS] MOVER: Ross Adden, Board Member SECONDER: Todd Armour, Board Member AYES: Adden, Armour, Barr, Blank, Dragovich, Dunnagan, Heuer, Ibberson, Kiel, Kilduff, Payne, Rosentreter, Schmidt, Starr, Stayton, Wiggins ABSENT: Acord, Klausing

6. General Administrative Committee - Regular Meeting - May 3, 2023 5:15 PM Motion by Kilduff, seconded by Adden to accept the minutes.

RESULT: ACCEPTED [UNANIMOUS] MOVER: Ryan Kilduff, Board Member SECONDER: Ross Adden, Board Member AYES: Adden, Armour, Barr, Blank, Dragovich, Dunnagan, Heuer, Ibberson, Kiel, Kilduff, Payne, Rosentreter, Schmidt, Starr, Stayton, Wiggins ABSENT: Acord, Klausing

7. Economic Development Committee - Regular Meeting - May 3, 2023 6:00 PM Motion by Rosentreter, seconded by Kiel to accept the minutes.

RESULT: ACCEPTED [UNANIMOUS] MOVER: Molly Rosentreter, Board Member SECONDER: Bernie Kiel, Board Member AYES: Adden, Armour, Barr, Blank, Dragovich, Dunnagan, Heuer, Ibberson, Kiel, Kilduff, Payne, Rosentreter, Schmidt, Starr, Stayton, Wiggins ABSENT: Acord, Klausing

8. Finance Committee - Regular Meeting - May 4, 2023 5:00 PM

Motion by Ibberson, seconded by Heuer to accept the minutes.

RESULT: ACCEPTED [UNANIMOUS] MOVER: Jim Ibberson, Board Member SECONDER: Gordon Heuer, Board Member AYES: Adden, Armour, Barr, Blank, Dragovich, Dunnagan, Heuer, Ibberson, Kiel, Kilduff, Payne, Rosentreter, Schmidt, Starr, Stayton, Wiggins ABSENT: Acord, Klausing

V. REPORTS FROM SPECIAL COMMITTEES

VI. GUESTS

1. Amanda Cole - University of Illinois Extension Agreement for FY 2024 Amanda Cole from the University of Illinois Extension office presented the agreement for the state which allows for the extension office to do their work in the county for a quarterly payment of $80,000. This $80,000 was approved as part of the levy adopted back in December.

VII. APPOINTMENTS

1. Reappointment of Earl Nixon and Earl Bailey to the Medora Fire Protection District for a three year term ending April 30, 2026

Motion by Stayton, seconded by Rosentreter to approve the reappointment of Earl Nixon and Earl Bailey to the Medora Fire Protection District for a three year term ending April 30, 2026

RESULT: APPROVED [UNANIMOUS] MOVER: Aaron Stayton, Board Member SECONDER: Molly Rosentreter, Board Member AYES: Adden, Armour, Barr, Blank, Dragovich, Dunnagan, Heuer, Ibberson, Kiel, Kilduff, Payne, Rosentreter, Schmidt, Starr, Stayton, Wiggins ABSENT: Acord, Klausing

VIII. PETITIONS

IX. EXECUTIVE SESSION

X. RESOLUTIONS

1. Resolution Amending Animal Control Fee Schedule

Motion by Kilduff, seconded by Armour

2. Resolution Approving the Declaration of Trust of the Illinois Trust And Authorizing the Execution Thereof And Authorizing Certain Officials to Act on Behalf of the County of Macoupin

McGartland said this resolution would authorize her to invest county funds with Illinois.

Motion by Stayton, seconded by Starr

3. Resolution approving the results of the 2023 MFT rock letting

Motion by Ibberson, seconded by Wiggins

4. Resolution Regarding General Fund Appropriations for Voting Center Costs Motion by Starr, seconded by Blank

XI. ORDINANCES

1. State Required Changes to Wind Permit Ordinance

Garrison said these were the state required changes. They would go into effect on May 27th in case the legislature makes any additional changes to the law before then. He does have one amendment to offer which would allow for the county to consider a balancing test. This would allow the Board to weigh the work done by applicant to decide if they met requirements rather than using a checklist method. This language came from the Farm Bureau draft language for solar panels.

Motion by Dunnagan, seconded by Kilduff to adopt the ordinance as amended.

RESULT: ADOPTED WITH AMENDMENT [12 TO 4] MOVER: Kristi Dunnagan, Board Vice Chair SECONDER: Ryan Kilduff, Board Member AYES: Adden, Armour, Barr, Blank, Dragovich, Dunnagan, Kilduff, Payne, Rosentreter, Schmidt, Starr, Stayton NAYS: Heuer, Ibberson, Kiel, Wiggins ABSENT: Acord, Klausing

2. Solar Panel Ordinance

Garrison requested more time to review the solar panel ordinance and so the matter was tabled.

XII. UNFINISHED BUSINESS

1. Granting Power-to-Act on Approving Bids for Voting Center ADA Bids Duncan said the architect had written up the bid documents for the ADA work required for the new voting center. He walked the Board through what the bid would be asking for in terms of work. Since there is a time concern, he was requesting there be power to act on approving the voting center ADA bids. The Board decided to give the Building and Grounds committee the power to act. Duncan said the bid opening would be May 25th. If there was a decent bid, he would probably be asking for an earlier meeting than normal to keep the project moving. The bid would be paid for using the Election Excellence grant.

Motion by Armour, seconded by Rosenterer to grant the building and grounds committee the power to act for approving bids of the voting center ADA renovation bids.

RESULT: APPROVED [UNANIMOUS] MOVER: Todd Armour, Board Member SECONDER: Molly Rosentreter, Board Member AYES: Adden, Armour, Barr, Blank, Dragovich, Dunnagan, Heuer, Ibberson, Kiel, Kilduff, Payne, Rosentreter, Schmidt, Starr, Stayton, Wiggins ABSENT: Acord, Klausing

2. Discussion of Wind Permit Application Public Hearing

Garrison walked the board through the process of the wind permit hearing that would be held on May 23rd at Blackburn College. It would be a special meeting of the full Board and would require a quorum. Apex Energy would present

3. Update on Courthouse HVAC Study and Potential Savings

Motion by Adden, seconded by Rosentreter

Motion by Armour, seconded by Rosentreter

4. Update on Old Clinic and Old Jail projects

Starr said the that bids for the repair work on the exterior of the old jail had been bid three times before getting a bid of $340,000, which was rejected. They still had $44,625 left in grant so a contract with Stutz who had done the parking lot was extended to include removing the chimney, fixing a gaping hole, remove and replace the rotten fascia and soffets for $27,500. They were going to begin the work immediately and it would take five to six days to complete. There would be grant money left over but with the time left, he didn't feel there was anyway for them to get other projects going.

Motion by Armour, seconded by Rosentreter to approve the contract with Stutz to complete the project.

RESULT: APPROVED [UNANIMOUS] MOVER: Todd Armour, Board Member SECONDER: Molly Rosentreter, Board Member AYES: Adden, Armour, Barr, Blank, Dragovich, Dunnagan, Heuer, Ibberson, Kiel, Kilduff, Payne, Rosentreter, Schmidt, Starr, Stayton, Wiggins ABSENT: Acord, Klausing

XIII. NEW BUSINESS

1. Changing Committee Meeting Dates

Stayton said that the General Administrative Committee felt that they should be the final committee to meet since they approve the County Board agenda. They had discussed it at their committee and with Finance and felt that by moving

General Administrative committee to Thursday at 5:15 pm and the Finance

Committee to Tuesday at 6:00 pm, they would be able to have all committees meet before the agenda is supposed to be approved.

Motion by Stayton, seconded by Kilduff to approve changing the meeting dates.

RESULT: APPROVED [UNANIMOUS] MOVER: Aaron Stayton, Board Member SECONDER: Ryan Kilduff, Board Member AYES: Adden, Armour, Barr, Blank, Dragovich, Dunnagan, Heuer, Ibberson, Kiel, Kilduff, Payne, Rosentreter, Schmidt, Starr, Stayton, Wiggins ABSENT: Acord, Klausing

2. Updated Investment Policy

McGartland presented the county's investment policy which had not been updated since 1998. She had made a few changes mainly in verbage to more current terminology.

Motion by Stayton, seconded by Blank to approve the new updated investment policy.

RESULT: APPROVED [UNANIMOUS] MOVER: Aaron Stayton, Board Member SECONDER: John Blank, Board Member AYES: Adden, Armour, Barr, Blank, Dragovich, Dunnagan, Heuer, Ibberson, Kiel, Kilduff, Payne, Rosentreter, Schmidt, Starr, Stayton, Wiggins ABSENT: Acord, Klausing

3. IMRF Early Retirement Incentive

McGartland said she had two Sheriff employees request the county offer the IMRF early retirement incentive program. She had discussed it at Finance Committee and they had agreed to order the cost study done at no cost to the county. The Board thought they would need to explore the option but act cautiously before approving.

4. FY 2023-2024 Budget Process and Schedule

Payne said the Finance committee had set the budget hearing schedule. The Finance Committee would meet on June 6th, June 12th, and June 21st at 6:00 pm to consider the budget requests. The Board then hoped to present a tentative budget at the July meeting and adopt the budget at the August meeting.

XIV. CONSENT AGENDA

1. Claims and Officers Report

Motion by Stayton, seconded by Rosentreter to approve the claims and officers report.

RESULT: APPROVED [UNANIMOUS] MOVER: Aaron Stayton, Board Member SECONDER: Molly Rosentreter, Board Member AYES: Adden, Armour, Barr, Blank, Dragovich, Dunnagan, Heuer, Ibberson, Kiel, Kilduff, Payne, Rosentreter, Schmidt, Starr, Stayton, Wiggins ABSENT: Acord, Klausing

2. Mileage and Per Diem

Motion by Stayton, seconded by Kilduff to approve the mileage and per diem.

RESULT: APPROVED [UNANIMOUS] MOVER: Aaron Stayton, Board Member SECONDER: Ryan Kilduff, Board Member AYES: Adden, Armour, Barr, Blank, Dragovich, Dunnagan, Heuer, Ibberson, Kiel, Kilduff, Payne, Rosentreter, Schmidt, Starr, Stayton, Wiggins ABSENT: Acord, Klausing

3. COMMUNICATIONS

Motion by Dunnagan, seconded by Stayton to accept and place on file the communications.

RESULT: ACCEPT AND PLACE ON FILE [UNANIMOUS] MOVER: Kristi Dunnagan, Board Vice Chair SECONDER: Aaron Stayton, Board Member AYES: Adden, Armour, Barr, Blank, Dragovich, Dunnagan, Heuer, Ibberson, Kiel, Kilduff, Payne, Rosentreter, Schmidt, Starr, Stayton, Wiggins ABSENT: Acord, Klausing

1. Monthly County Clerk Report- April 2023

2. Monthly Animal Control Report - April 2023

3. Monthly American Rescue Plan Report - April 2023

4. Notice of Application for Permit to Manage Waste from EPA Virden Transfer Station

XV. MATTERS OF RECOGNITION

1. Recognition of EMS who were called to assist with I-55 Crash due to dust storm

XVI. ADJOURNMENT

Motion by Rosentreter, seconded by Kilduff to adjourn at 7:26 pm. All in favor. Motion carried.

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