Aviston Elementary School District 21 Board of Education met Oct. 19.
Here are the minutes provided by the board:
1. Call to Order—7:04 pm
a. Roll Call
a. Members present: Thole, Voss, Eversgerd, Toennies, Strubhart, Schulte (Attending Remotely)
b. Members absent: Kohnen
c. Non-Members present: Superintendent Hamil, Principal Niemeyer, Brianne Kuhn, Tammy Kuper, Shelly Albers, Jayne Arentsen, Art Hayhurst (FGM Architects), Aaron Kiestler (FGM Architects, Grant Tucker, Jenna Tucker, Kendall King (King’s Financial), Gary Litteken
b. Pledge of Allegiance
2. Public Comment/Recognition of Visitors/Good News Report
a. Public Comment: None
b. Good News Report:
3. Motion to Amend the Agenda:
a. Motion by Voss, second by Thole to add a discussion item for the Clinton County 1% School Facilities Tax to the agenda.
b. All in favor, none opposed, Kohnen absent.
4. Approval of Consent Agenda:
a. Approve Minutes of Regular September 21, 2022 Meeting
b. Approve Payment of Bills
c. Treasurer’s Report
a. Motion by Strubhart, second by Eversgerd to approve the consent agenda items.
b. Roll Call: Thole, aye; Voss, aye; Eversgerd, aye; Toennies, aye; Strubhart, aye; Schulte, aye. None opposed. Kohnen absent.
5. Superintendent’s Report
a. FIre Safety Day and Drills Report – The Aviston FIre Department hosted the annual Fire Safety Day on October 13. The ARCH medivac helicopter, numerous emergency vehicles and safety instruction stations were available for student learning and active participation. AGS thanks the fire department for their support and organizing the event.
b. Illinois School Maintenance Grant Proposals - Proposals for an upgraded camera system and public address system improvements were received. The upgrades will be written into a matching grant through the Illinois State Board of Education. Matching funds will be provided through the Health/Life Safety Fund.
c. Annual Financial Report and Audit Status - Donohoo, McAlley and Associates have not completed the annual audit and AFR. The district is continuing to take measures to have the document completed.
d. District Investments - Superintendent Hamil reported that the local banks are offering 3 and 6-month Certificates of Deposit at a rate that is more competitive than current investments.
6. Old Business
a. Building Addition – Aaron Kiestler and Art Hayhurst of FGM Architects presented more detailed schematics of the proposed building addition. The proposal intends to include a base bid on a cafeteria addition and an additional six classrooms (four finished with two rooms shelled for future growth) and restrooms. An alternate bid will be used for an addition to the administrative suite, with the current area being remodeled for student services.
7. New Business
a. Approval of FY22 Audit/Annual Financial Report
a. The report was unavailable. No action was taken.
b. Certified Personnel Resignation
a. Motion by Strubhart, second by Thole to accept the resignation of Cassandra Trammel as 7th Grade English/Language Arts teacher.
b. All in favor, none opposed, Kohnen absent.
c. Consideration to Hire Extracurricular Position
a. Motion by Thole, second by Strubhart to hire Travis Gebke as 7/8th Assistant Boys Basketball Coach and Mallory Moss as Assistant Girls Basketball Coach for the 2022-2023 season.
b. Roll Call: Thole, aye; Voss, aye; Eversgerd, aye; Toennies, aye; Strubhart, aye; Schulte, aye. None opposed. Kohnen absent.
d. Consideration and action on a Resolution authorizing the issue of $4,150,000 General Obligation Debt Certificates (Limited Tax), Series 2022, of the District, providing for the security for and means of payment under said Certificates, and authorizing the sale of said Certificates to the purchaser thereof.
a. Motion by Eversgerd, second by Schulte to authorize the issue of $4,150,000 General Obligation Debt Certificates (Limited Tax), Series 2022, of the District, providing for the security for and means of payment under said Certificates, and authorizing the sale of said Certificates to the purchaser thereof.
b. Roll Call: Thole, aye; Voss, aye; Eversgerd, aye; Toennies, aye; Schulte, aye. Strubhart, no. Kohnen absent.
e. Consideration to Approve Geotechnical Services
a. Item tabled for discussion and possible action at a scheduled October 26, 2022 special meeting.
f. Consideration to Approve Land Survey Services
a. Item tabled for discussion and possible action at a scheduled October 26, 2022 special meeting.
g. Consideration to Approve Design Team Services
a. Item tabled for discussion and possible action at a scheduled October 26, 2022 special meeting.
h. Clinton County 1% School Facilities Tax Referendum - Information Only
a. The Clinton County schools are passing resolutions to place a 1% School Facilities Sales Tax referendum on the April 2023 ballot.
b. No action was taken.
8. **Closed Session - Closed session may be used to discuss contract negotiations, employee issues and other items as deemed necessary by the board and as approved in 5 ILCS 120/2 of the Open Meetings Act.
a. Motion by Voss, second by Thole to enter closed session at 9:23 pm.
b. All in favor. None opposed. Kohnen absent.
c. Motion by Voss, second by Thole to return to open session at 9:50 pm
d. All in favor. None opposed. Kohnen absent.
9. Adjournment
a. Motion by Schulte, second by Strubhart to adjourn the October 19, 2022 meeting at 9:54 pm.
b. All in favor, None opposed, Kohnen absent.
https://u3ge96.p3cdn1.secureserver.net/wp-content/uploads/2022/12/october-19-2022-minutes.pdf
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