South Central Reporter

Macoupin County Board met July 9.

Here are the minutes provided by the board:

I. CALL TO ORDER

II. ROLL CALL

PRESENT: Schmidt (Remote), Dunnagan, Adden, Armour, Blank, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

ABSENT: Barr, Dragovich

III. APPROVAL OF MINUTES

1. Macoupin County Board - Regular Meeting - Jun 11, 2024 6:00 PM

Motion by Kilduff, seconded by Rosentreter to accept the minutes.

RESULT: ACCEPTED [UNANIMOUS] MOVER: Ryan Kilduff, Board Member SECONDER: Molly Rosentreter, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Blank, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins ABSENT: Barr, Dragovich

IV. COMMITTEE REPORTS

Motion by Ibberson, seconded by Kilduff to accept the committee reports.

RESULT: ACCEPTED [UNANIMOUS] MOVER: Jim Ibberson, Board Member SECONDER: Holly Klausing, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Blank, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins ABSENT: Barr, Dragovich

1. Finance Committee - Regular Meeting - Jun 17, 2024 5:00 PM

2. Economic Development Committee - Regular Meeting - Jun 25, 2024 6:00 PM

3. General Administrative Committee - Regular Meeting - Jul 1, 2024 5:15 PM

4. Public Safety Committee - Regular Meeting - Jul 2, 2024 5:00 PM

5. Finance Committee - Regular Meeting - Jul 2, 2024 6:00 PM

6. Economic Development Committee - Regular Meeting - Jul 3, 2024 5:00 PM

7. Building and Grounds Committee - Regular Meeting - Jul 8, 2024 5:00 PM

V. REPORTS FROM SPECIAL COMMITTEES

VI. GUESTS

VII. APPOINTMENTS

VIII. PETITIONS

IX. EXECUTIVE SESSION

1. Resolve into executive session

Motion by Kilduff, seconded by Rosentreter to resolve into executive session at 6:10 pm

RESULT: RESOLVE INTO EXECUTIVE SESSION [UNANIMOUS] MOVER: Ryan Kilduff, Board Member SECONDER: Molly Rosentreter, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Blank, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins ABSENT: Barr, Dragovich

2. Personnel - Animal Control Administrator

3. Arise from executive session

Motion by Ibberson, seconded by Blank to arise from executive session 6:25 pm.

Dunnagan announced that no action was going to be taken on this item.

RESULT: ARISE FROM EXECUTIVE SESSION [UNANIMOUS] MOVER: Jim Ibberson, Board Member SECONDER: John Blank, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Blank, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins ABSENT: Barr, Dragovich

X. RESOLUTIONS

XI. ORDINANCES

XII. UNFINISHED BUSINESS

1. FY 2024-2025 General Fund and Special Fund Appropriations

Payne and Duncan walked through the highlights of the tentative budget that the Finance Committee had recommended.

- All officials and department heads requests only show a decrease if their initial request had a decrease

- All other office budgets were either flat or had the Board approved salary increases budgeted for

- All non-union employees either received a 3% raise or their contracted amount

- This budget includes money for an expected increase in both the health insurance premium (renews on 10/1) and the work comp/general liability insurance (renews on 12/1)

- This budget creates an expense department for the DCFS Officer contracted with the state and a revenue line item for the reimbursement from the state for that officer

- To match what other counties our size does, this budget moves the $18,000 Appellate Prosecutor line item from County Administration to the State’s Attorney budget

- In total, $607,161 was requested in new spending. This budget appropriates $367,464 of those requests, or 60.5% of the total requested new spending

- Overall, the budget increases by 3.79% to $10,064,763. This represents the first time the General Fund budget is over $10 million

- Overall, the revenue increases by 4.08% to $10,084,363.

- This leaves us a projected surplus of $19,600

Motion by Armour, seconded by Adden to approve the tentative budget.

RESULT: APPROVED [UNANIMOUS] MOVER: Todd Armour, Board Member SECONDER: Ross Adden, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Blank, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins ABSENT: Barr, Dragovich

2. Energy Grant Decision on Projects

There was a discussion about the Economic Development Committee recommendation for how to budget for the Energy Grant they had received in the first phase. There was $324,479 in total the county received in phase one. Now in phase two, the county needed to say how they planned to spend the money. After the public hearings held, the Economic Development Committee had recommended $10,000 to be used for administrative costs for this grant process, $20,000 donation to the Macoupin CEO program, $159,479 for the development of a grant administration and economic development office along with several other grant recipients, $50,000 for engineering costs towards Reinken Road, and $94,000 for the replacement of faded road signs throughout the county. The overall majority of the funding would be going towards areas that promote economic development in the county.

Motion by Ibberson, seconded by Armour to approve the project and budgets for the upcoming application due at the end of July.

RESULT: APPROVED [UNANIMOUS] MOVER: Jim Ibberson, Board Member SECONDER: Todd Armour, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Blank, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins ABSENT: Barr, Dragovich

3. Update on 911 Sign Replacements Plan

Duncan said Bishop had presented in the Public Safety Committee that he had only heard from a handful of the townships on the signs that needed replaced. Since there is a time crunch, he had recommended replacing the signs along the state highway intersections throughout the county first while we wait for the townships to continue to compile their lists.

Motion by Ibberson, seconded by Kilduff to approve replacing the signs along the state highway intersections to begin with.

RESULT: APPROVED [UNANIMOUS] MOVER: Jim Ibberson, Board Member SECONDER: Ryan Kilduff, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Blank, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins ABSENT: Barr, Dragovich

XIII. NEW BUSINESS

1. Approving State Required Public Defender and Sheriff Salaries

Duncan said this was the annual requirement that the Public Defender be paid 90% of the State's Attorney's salary, which is $186,044.36, as well as the Sheriff, which is 80% of the State's Attorney's salary, or $165,372.76. In order to get the reimbursement from the state, the Board must officially approve them.

Motion by Ibberson, seconded by Kilduff to approve the salaries for the Public Defender and Sheriff.

RESULT: APPROVED [UNANIMOUS] MOVER: Jim Ibberson, Board Member SECONDER: Ryan Kilduff, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Blank, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins ABSENT: Barr, Dragovich

2. Pictometry Bill - GIS Fund Lack of Ability to Pay

Duncan said Bresnan had presented this issue during his budget presentation. This was the final of 3 payments for the flyover for the GIS system. The GIS Fund did not have the funds to pay for the whole bill. The Finance Committee had recommended paying the bill from both the GIS Fund, the Supervisor of Assessments Budget, and the County Administration Budget in the General Fund.

Motion by Wiggins, seconded by Stayton to approve paying the bill.

RESULT: APPROVED [UNANIMOUS] MOVER: Tony Wiggins, Board Member SECONDER: Aaron Stayton, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Blank, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins ABSENT: Barr, Dragovich

3. Granting Building and Grounds Committee Power-to-Act on Approving Bids for Voting Center Parking Lot Expansion

Duncan said that bids were currently being sought for expanding the Voting Center parking lot into the empty lot between the Voting Center and Old Jail. Between the ARPA money and grant funding, the costs should be covered without needing to add an additional appropriated money. Due to the timeline with early voting coming up, he was hoping Building and Grounds could be given the power to act on the parking lot expansion bid approval as long as it was covered by existing budgeted dollars.

Motion by Stayton, seconded by Starr to approve granting power to act to Building and Grounds committee to approve the bids for the voting center parking lot expansion.

RESULT: APPROVED [UNANIMOUS] MOVER: Aaron Stayton, Board Member SECONDER: Harry Starr, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Blank, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins ABSENT: Barr, Dragovich

4. Approve 2025 Court Holiday Schedule

Motion by Stayton, seconded by Armour to approve the holiday schedule.

RESULT: APPROVED [15 TO 0] MOVER: Aaron Stayton, Board Member SECONDER: Todd Armour, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Blank, Heuer, Ibberson, Kiel, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins ABSTAIN: Kilduff ABSENT: Barr, Dragovich

XIV. CONSENT AGENDA

1. Claims and Officers Report

Motion by Stayton, seconded by Kidluff to approve the claims and officers report.

RESULT: APPROVED [UNANIMOUS] MOVER: Aaron Stayton, Board Member SECONDER: Ryan Kilduff, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Blank, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins ABSENT: Barr, Dragovich

2. Mileage and Per Diem

Motion by Stayton, seconded by Adden to approve mileage and per diem.

RESULT: APPROVED [UNANIMOUS] MOVER: Aaron Stayton, Board Member SECONDER: Ross Adden, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Blank, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins ABSENT: Barr, Dragovich

3. COMMUNICATIONS

Motion by Armour, seconded by Kilduff to accept and place on file the communications.

RESULT: ACCEPT AND PLACE ON FILE [UNANIMOUS] MOVER: Todd Armour, Board Member SECONDER: Ryan Kilduff, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Blank, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins ABSENT: Barr, Dragovich

1. Monthly County Clerk Report - June 2024

2. Monthly Animal Control Report - June 2024

3. Monthly American Rescue Plan Report - June 2024

4. Lincoln Land Community College Local Government Efficiency Report

XV. MATTERS OF RECOGNITION

XVI. ADJOURNMENT

Motion by Ibberson, seconded by Kilduff to adjourn at 6:53 pm. All in favor. Motion carried.

https://docs.google.com/document/d/1qpgjoaiAFVCAmnR17HgmBeWR8OQtiKAGZwgOUIXpxms/edit