Lee Ross, 7th Judicial Circuit | Macoupin County
Lee Ross, 7th Judicial Circuit | Macoupin County
Macoupin County Board Finance Committee met Aug. 6.
Here are the minutes provided by the committee:
I. CALL TO ORDER
PRESENT: Payne, Armour, Adden, Dragovich, Heuer, Kiel, Stayton, Duncan, Clough, Kahl, Dugan
ABSENT:
II. AGENDA ITEMS
1. Update on Health/Dental Insurance Renewal Preliminary Rates
Duncan said very preliminary rates had come out for the health insurance that saw a significant increase in the rates. There were some options that the county could explore to lower rates at no cost to employees, but that is something that would need to be discussed with the unions so the committee decided to invite them to the meeting on August 28th for a fuller discussion.
2. Resolution Establishing FY 2024-2025 General Fund and Special Fund Appropriations
Duncan said this was the same as the tentative budget that was approved last month. As a reminder, this budget funded all of the salary increases previously approved by the Board and gives non union employees a 3% raise. This funds 60% of requests from department heads. It would leave a projected surplus of
$19,000 so any additional increases would require either new revenue or cuts in other sections of the budget.
Motion by Armour, seconded Stayton to recommend final adoption of the budget.
| RESULT: MOTION TO RECOMMEND [UNANIMOUS]
MOVER: Todd Armour, Vice Chair SECONDER: Aaron Stayton, Member AYES: Payne, Armour, Adden, Dragovich, Heuer, Kiel, Stayton |
The Coroner had submitted a letter during his budget hearing saying he would be over budget because of autopsy bills being submitted from as far back as 2021. If his budget was increased by $12,835.38, that would take care of those older bills.
Clough discussed that her office had transferred from the grant fund $10,750 from the grant she had received for SAFE-T Act costs. This was to cover the expenses paid for by the general fund in an increase to the Assistant's salary, but had not increased her budget. She was requesting her budget be increased for that amount.
The Sheriff's department said they did not believe they would need additional money, but they would need to need money between the different department budgets. They did not have those numbers at this time as they do not believe they have the ability to predict what overtime and the bills for the month would be. There was a question about doing these changes at the end of the fiscal year, but Duncan said he wouldn't be able to process the payroll for the Sheriff's department without the numbers now. There was then a lengthy discussion about the ability to predict what the last month's budget would be, how to calculate overtime, and the necessity of getting final numbers not for individual line items, but for the separate departments in the Sheriffs department general fund budget, mainly Sheriff, Jail, Jail Medical, Court Security, Courthouse. The Sheriff's department said they would have numbers at Tuesday night's meeting. Duncan said without those numbers, his office would be unable to process payroll for the Sheriff's department.
Motion by Stayton, seconded by Adden to recommend the resolution with the addition of the Sheriff's numbers on Tuesday night.
| RESULT: MOTION TO RECOMMEND [UNANIMOUS]
MOVER: Aaron Stayton, Member SECONDER: Ross Adden, Member AYES: Payne, Armour, Adden, Dragovich, Heuer, Kiel, Stayton |
Increase Court Security Fund from $0 to $65,000 for transfer to General Fund Increase COPs Grant Fund from $0 to $65,000 for transfer to General Fund
Increase Grant Fund from $419,540.26 to $525,000 for Bulletproof vest grant and opioids settlement grants that weren’t budgeted for.
Motion by Stayton, seconded by Kiel to recommend the resolution.
| RESULT: MOTION TO RECOMMEND [UNANIMOUS]
MOVER: Aaron Stayton, Member SECONDER: Bernie Kiel, Member AYES: Payne, Armour, Adden, Dragovich, Heuer, Kiel, Stayton |
Duncan said there will be $30,925.15 spent this year of the $50,000 for the road sign replacements. This transfer would be the balance of the $50,000 to be transferred to the County Farm Fund (a special fund we created and there are no statutory requirements on) so that the balance is available to cover the labor of installing the signs next fiscal year so the full benefit of the $50,000 can be experienced. If recommended, this would authorize a transfer and increase the permanent transfer line item in the General Fund by that amount as well.
Motion by Armour, seconded by Kiel to recommend the resolution.
| RESULT: MOTION TO RECOMMEND [UNANIMOUS]
MOVER: Todd Armour, Vice Chair SECONDER: Bernie Kiel, Member AYES: Payne, Armour, Adden, Dragovich, Heuer, Kiel, Stayton |
Duncan said that Blank had written a letter regarding the work comp audit of the salaries. She had calculated how much of the clerical code her department would owe which lowered the refund they were owed. In the past, the clerical position was paid completely by the Tort Liability fund instead of being split between the Health Department and Tort Liability.
Motion by Stayton, seconded by Kiel to recommend issuing a refund of $2,120.83 to the Public Health Department.
| RESULT: MOTION TO RECOMMEND [UNANIMOUS]
MOVER: Aaron Stayton, Member SECONDER: Bernie Kiel, Member AYES: Payne, Armour, Adden, Dragovich, Heuer, Kiel, Stayton |
Duncan wanted to give the committee an update on the audit bill since this had the single audit requirement bill for the first time. Of the total bill, about $9,025 was for the single audit due to the increased federal funding from ARPA. There was also an additional $3,570 for the additional time and assistance related to the bank reconciliation and trial balance issues that the auditors assisted with. Those were not normally part of the bill.
8. Granting Finance Committee the Power-to-Act on End of Fiscal Year Bills Duncan said that he had looked at the calendar with his office and recommended bill cutoff would be noon on August 22nd and the meeting to approve the bills would be Wednesday, August 28th.
Motion by Stayton, seconded by Adden to recommend granting the Finance Committee the power-to-act on end of fiscal year bills.
| RESULT: MOTION TO RECOMMEND [UNANIMOUS]
MOVER: Aaron Stayton, Member SECONDER: Ross Adden, Member AYES: Payne, Armour, Adden, Dragovich, Heuer, Kiel, Stayton |
Alerts Sign-up