South Central Reporter

Macoupin County Board met Aug. 13.

Here are the minutes provided by the board:

I. CALL TO ORDER

II. ROLL CALL

PRESENT: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

ABSENT:

III. APPROVAL OF MINUTES

1. Macoupin County Board - Regular Meeting - Jul 9, 2024 6:00 PM

Motion by Dunnagan, seconded by Stayton to approve the minutes.

RESULT: ACCEPTED [UNANIMOUS] MOVER: Kristi Dunnagan, Board Vice Chair SECONDER: Aaron Stayton, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

IV. COMMITTEE REPORTS

1. Building and Grounds Committee - Regular Meeting - Aug 1, 2024 5:00 PM

Motion by Armour, seconded by Rosentreter to approve the minutes.

RESULT: ACCEPTED [UNANIMOUS] MOVER: Todd Armour, Board Member SECONDER: Molly Rosentreter, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

2. Public Safety Committee - Regular Meeting - Aug 6, 2024 5:00 PM

Motion by Dunnagan, seconded by Heuer to accept the minutes.

RESULT: ACCEPTED [UNANIMOUS] MOVER: Kristi Dunnagan, Board Vice Chair SECONDER: Gordon Heuer, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

3. Finance Committee - Regular Meeting - Aug 6, 2024 6:00 PM

Motion by Ibberson, seconded by Kiel to accept the minutes.

RESULT: ACCEPTED [UNANIMOUS] MOVER: Jim Ibberson, Board Member SECONDER: Bernie Kiel, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

4. Road and Bridge Committee - Regular Meeting - Aug 7, 2024 9:00 AM

Motion by Rosentreter, seconded by Adden to accept the minutes.

RESULT: ACCEPTED [UNANIMOUS] MOVER: Molly Rosentreter, Board Member SECONDER: Ross Adden, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

5. Economic Development Committee - Regular Meeting - Aug 7, 2024 5:00 PM

Motion by Armour, seconded by Rosentreter to accept the minutes.

RESULT: ACCEPTED [UNANIMOUS] MOVER: Todd Armour, Board Member SECONDER: Molly Rosentreter, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

6. General Administrative Committee - Regular Meeting - Aug 8, 2024 5:15 PM

Motion by Armour, seconded by Dunnagan to accept the minutes.

RESULT: ACCEPTED [UNANIMOUS] MOVER: Todd Armour, Board Member SECONDER: Kristi Dunnagan, Board Vice Chair AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

V. REPORTS FROM SPECIAL COMMITTEES

VI. GUESTS

VII. APPOINTMENTS

1. Appointment of Joseph Launer to the Palmyra Modesto Water Commission for an unexpired term ending December 31, 2026

Moiton by Stayton, seconded by Rosentreter to approve the appointment of Joseph Launer to the Palmyra Modesto Water Commission for an unexpired term ending December 31, 2026

RESULT: APPROVED [UNANIMOUS] MOVER: Aaron Stayton, Board Member SECONDER: Molly Rosentreter, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

2. Appointment of Paul Boente to Carlinville Fire Protection District for an unexpired term ending April, 30, 2026

Motion by Stayton, seconded by Armour to approve the appointment of Paul Boente to Carlinville Fire Protection District for an unexpired term ending April, 30, 2026.

RESULT: APPROVED [UNANIMOUS] MOVER: Aaron Stayton, Board Member SECONDER: Todd Armour, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

3. Appointment of Mary Daniels to the Public Housing Board for an unexpired term ending August 16, 2028

Motion by Armour, seconded by Adden to approve the appointment of Mary Daniels to the Public Housing Board for an unexpired term ending August 16, 2028.

RESULT: APPROVED [UNANIMOUS] MOVER: Todd Armour, Board Member SECONDER: Ross Adden, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

4. Reappointment of David Griffel to the Public Housing Board for a fiver year term ending August 16, 2029

Motion by Blank, seconded by Armour to approve reappointment of David Griffel to the Public Housing Board for a fiver year term ending August 16, 2029.

RESULT: APPROVED [UNANIMOUS] MOVER: John Blank, Board Member SECONDER: Todd Armour, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

VIII. PETITIONS

1. Polk #40

Motion by Armour, seconded by Stayton to approve the petition.

RESULT: APPROVED [UNANIMOUS] MOVER: Todd Armour, Board Member SECONDER: Aaron Stayton, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

IX. EXECUTIVE SESSION

X. RESOLUTIONS

1. Resolution Establishing FY 2024-2025 General Fund and Special Fund Appropriations

Duncan said this budget was the same as the tentative budget approved in July. It funded all salary increases previously approved by the Board and gives non union employees a three percent raise. It funded in total 60% of the total requests coming from all officials and department heads. It leaves a projected surplus of about $19,000 so any additional increases will either require new revenue or cuts in other sections of the budget.

Motion by Stayton, seconded by Armour to adopt the resolution.

RESULT: ADOPTED [UNANIMOUS] MOVER: Aaron Stayton, Board Member SECONDER: Todd Armour, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

2. Resolution Adjusting FY 2023-2024 General Fund Appropriations

This resolution would adjust the Coroner, Public Defender, and Sheriff department budgets in the General Fund. These numbers were all provided by those departments. Motion by Stayton, seconded by Armour to adopt the resolution.

RESULT: ADOPTED [UNANIMOUS] MOVER: Aaron Stayton, Board Member SECONDER: Todd Armour, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

3. Resolution Adjusting FY 2023-2024 Special Fund Appropriations

Duncan said this resolution would change three special funds appropriations.

Increase Court Security Fund from $0 to $65,000 for a transfer to the General Fund

Increase COPs Grant Fund from $0 to $65,000 for a transfer to the General Fund

Increase Grant Fund from $419,540.26 to $525,000 for bulletproof vest grant and opioids settlement grants that weren't budgeted for.

Motion by Stayton, seconded by Kilduff to adopt the resolution.

RESULT: ADOPTED [UNANIMOUS] MOVER: Aaron Stayton, Board Member SECONDER: Ryan Kilduff, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

4. Resolution Transferring Funds between General Fund and County Farm Fund for Road Sign Replacements

Duncan said this resolution would take $19,000 from the $50,000 that had been budgeted for road sign replacements this fiscal year since the labor couldn't be completed before the end of the fiscal year and move it into the County Farm Fund. This way it would be available for the labor costs next fiscal year. It is budget neutral.

Motion by Barr, seconded by Kilduff to adopt the resolution.

RESULT: ADOPTED [UNANIMOUS] MOVER: Leann Barr, Board Member SECONDER: Ryan Kilduff, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

5. Resolution Authorizing Execution and Amendment of Downstate Operating Assistance Agreement

This is one of the annual requirement for the public transportation program. Motion by Dunngagn, seconded by Kiel to adopt the resolution.

RESULT: ADOPTED [UNANIMOUS] MOVER: Kristi Dunnagan, Board Vice Chair SECONDER: Bernie Kiel, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

XI. ORDINANCES

XII. UNFINISHED BUSINESS

1. Animal Control Administrator Contract

The Public Safety committee had worked with the State's Attorney to take the contract used for the previous animal control administrators for the new hire, Emily Gerl. Garrison said there had been a question about probation, but since this was an at-will contract, the employee could be released at any time. There was also a question about prorating time off pay outs if employment ends early and that is included.

Motion by Ibberson, seconded by Kiel to approve the contract with Emily Gerl as the new administrator.

RESULT: APPROVED [UNANIMOUS] MOVER: Jim Ibberson, Board Member SECONDER: Bernie Kiel, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

2. Decision on if County should have a Solar Ordinance or not

After many months discussion about the possibility of having a solar permit ordinance and the state changing the law to not allow for a building permit, the economic development committee sent to the full Board the decision of whether or not there would be a solar permit ordinance. If they did adopt one, it would be a similar process as the wind siting permit process and if they did not approve the permit, the potential for litigation would be great. If they did not adopt one, the state statute would govern unincorporated portions of Macoupin County.

Motion by Dunnagan, seconded by Kilduff to not do pursue adopting a solar permit ordinance.

RESULT: PASSED [16 TO 2] MOVER: Kristi Dunnagan, Board Vice Chair SECONDER: Ryan Kilduff, Board Member AYES: Schmidt, Dunnagan, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Trevino, Wiggins NAYS: Adden, Stayton

XIII. NEW BUSINESS

1. Preliminary engineering agreement with Veenstra-Kimm for replacement of Hillcrest Road Bridge over Joes Creek

Reinhart discussed this agreement for the replacement of a bridge in the county.

Moitoin by Barr, seconded by Stayton to approve the agreement.

RESULT: APPROVED [UNANIMOUS] MOVER: Leann Barr, Board Member SECONDER: Aaron Stayton, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

2. Potential Mineral Rights Accommodation Agreement

A few months ago a solar company had approached the county about seeking a mineral rights accommodation agreement for mineral rights the county owned just south of Virden. There had been no action by the company had reached out for an update numerous times. The committee did not want to enter into an agreement and recommended having the State's Attorney reach out to the company and inform them the county was not interested.

Motion by Rosentreter, seconded by Klausing to not enter into an agreement.

RESULT: APPROVED [UNANIMOUS] MOVER: Molly Rosentreter, Board Member SECONDER: Holly Klausing, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

3. Public Health Request of Worker's Comp Bill

The traditional amount of refund given to the Public Health department did not include their clerical employees. In the past, those were just paid by tort liability fund. By including the clerical employees, the refund amount was smaller.

Motion by Stayton, seconded by Barr to approve giving Public Health a reimbursement of $2,120 for the worker's comp audit.

RESULT: APPROVED [17 TO 0] MOVER: Aaron Stayton, Board Member SECONDER: Leann Barr, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins ABSTAIN: Blank

4. Forming a Partnership of Animal Control with Metro East Humane Society Schmidt said that county representatives had met with the Metro East Humane Society to discuss a potential collaboration. There were a few different options for the Animal Control department to get assistance from the society with. These included a potentially larger volunteer support group, a program that allowed kids to 'rent' a dog, teaching about their techniques for adoptions, however there would be no donations of cash or medicine. There would also be no costs to the county. There was also no potential agreement to review.

Motion by Kilduff, seconded by Klausing to explore what a relationship could look like with the Metroeast Humane Society.

RESULT: APPROVED [UNANIMOUS] MOVER: Ryan Kilduff, Board Member SECONDER: Holly Klausing, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

5. Letter of Endorsement on Rural Electric Convenience Cooperative for BEAD Grant Armour said this group had approached the Board about a letter of endorsement as they seek funding to expand broadband in the northern area of Macoupin County. There was no limit on how many letters the county could sign.

Motion by Stayton, seconded by Armour to approve sending a letter of endorsement on Rural Electric Convenience Cooperative for BEAD Grant.

RESULT: APPROVED [UNANIMOUS] MOVER: Aaron Stayton, Board Member SECONDER: Todd Armour, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

6. DOAP FY 25 Rural Intergovernmental Agreement

This was the agreement that was approved earlier in resolutions that is an annual requirement for public transportation program.

Motion by Stayotn, seconded by Kilduff to approve the agreement.

RESULT: APPROVED [17 TO 0] MOVER: Aaron Stayton, Board Member SECONDER: Ryan Kilduff, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins ABSTAIN: Blank

7. Granting Finance Committee the Power-to-Act on End of Fiscal Year Bills Duncan said this is the annual granting of power-to-act for approving the end of fiscal year bills. The deadline for bills would be noon on August 22nd and the meeting would be on August 28th.

Motion by Starr, seconded by Barr to grant the Finance Committee power-to-act on approving the end of the fiscal year bills.

RESULT: APPROVED [UNANIMOUS] MOVER: Harry Starr, Board Member SECONDER: Leann Barr, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

XIV. CONSENT AGENDA

1. Claims and Officers Report

Motion by Stayton, seconded by Klausing to approve the claims and officers report.

RESULT: APPROVED [UNANIMOUS] MOVER: Aaron Stayton, Board Member SECONDER: Holly Klausing, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

2. Mileage and Per Diem

Motion by Stayton, seconded by Klausing to approve mileage and per diem.

RESULT: APPROVED [UNANIMOUS] MOVER: Aaron Stayton, Board Member SECONDER: Holly Klausing, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

3. COMMUNICATIONS

Motion by Dunnagan, seconded by Armour to accept and place on file the communications.

RESULT: ACCEPT AND PLACE ON FILE [UNANIMOUS] MOVER: Kristi Dunnagan, Board Vice Chair SECONDER: Todd Armour, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

1. Monthly County Clerk Report - July 2024

2. Monthly Animal Control Report - July 2024

3. Monthly American Rescue Plan Report - August 2024

4. Monthly List of Delinquent Tax Property Sales

XV. MATTERS OF RECOGNITION

XVI. ADJOURNMENT

Motion by Stayton, seconded by Klausing to adjourn at 6:44 pm. All in favor. Motion carried.

http://macoupincountyil.iqm2.com/Citizens/calendar.aspx