South Central Reporter

Macoupin County Board met Dec. 10.

Here are the minutes provided by the board:

I. CALL TO ORDER

1. Swearing In of Recently Elected Board Members

Judge Denby swore in the 7 members recently reelected.

II. ROLL CALL

PRESENT: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich (Remote), Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

ABSENT:

III. REORGANIZATION

1. Selection of Temporary Chair

Schmidt had Armour serve as temporary chair.

2. Election of a Chair

Motion by Ibberson, seconded by Kiel to elect Schmidt as Board Chair.

RESULT: APPROVED [UNANIMOUS] MOVER: Jim Ibberson, Board Member SECONDER: Bernie Kiel, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

3. Election of a Vice Chair

Motion by Ibberson, seconded by Starr to elect Dunnagan vice chair.

RESULT: APPROVED [UNANIMOUS] MOVER: Jim Ibberson, Board Member SECONDER: Harry Starr, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

IV. APPROVAL OF MINUTES

1. Macoupin County Board - Regular Meeting - Nov 12, 2024 6:00 PM

Motion by Ibberson, seconded by Rosentreter to accept the minutes.

RESULT: ACCEPTED [UNANIMOUS] MOVER: Jim Ibberson, Board Member SECONDER: Molly Rosentreter, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

V. COMMITTEE REPORTS

1. Finance Committee - Regular Meeting - Dec 3, 2024 5:30 PM

Motion by Rosentreter, seconded by Starr to accept the minutes.

RESULT: ACCEPTED [UNANIMOUS] MOVER: Molly Rosentreter, Board Member SECONDER: Harry Starr, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

2. Road and Bridge Committee - Regular Meeting - Dec 4, 2024 9:00 AM

Motion by Armour, seconded by Rosentreter to accept the minutes.

RESULT: ACCEPTED [UNANIMOUS] MOVER: Todd Armour, Board Member SECONDER: Molly Rosentreter, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

3. General Administrative Committee - Regular Meeting - Dec 5, 2024 5:15 PM

Motion by Dunnagan, seconded by Kilduff to accept the minutes.

RESULT: ACCEPTED [UNANIMOUS] MOVER: Kristi Dunnagan, Board Vice Chair SECONDER: Ryan Kilduff, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

VI. REPORTS FROM SPECIAL COMMITTEES

VII. GUESTS

VIII. APPOINTMENTS

1. Approve appointment of Shannon Bilbruck to the Northwestern Fire Protection District to fill the unexpired term ending May 1, 2025

Motion by Ibberson, seconded by Barr to approve appointment of Shannon Bilbruck to the Northwestern Fire Protection District to fill the unexpired term ending May 1, 2025

RESULT: APPROVED [UNANIMOUS] MOVER: Jim Ibberson, Board Member SECONDER: Leann Barr, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

2. Approve reappointment of Glen Rascher to the Northwestern Fire Protection District for a term ending May 1, 2027

Motion by Barr, seconded by Adden to approve reappointment of Glen Rascher to the Northwestern Fire Protection District for a term ending May 1, 2027

RESULT: APPROVED [UNANIMOUS] MOVER: Leann Barr, Board Member SECONDER: Ross Adden, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

IX. PETITIONS

1. Shaws Point #44

Motion by Rosentreter, seconded by Armour to approve the petition.

RESULT: APPROVED [UNANIMOUS] MOVER: Molly Rosentreter, Board Member SECONDER: Todd Armour, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

X. EXECUTIVE SESSION

1. Executive Session Minute Review

Motion by Stayton, seconded by Dunnagan to Release the following minutes from 2022 as the time frame for litigation has past

Finance 10/6 - Potential Litigation

Full Board 10/11- Potential Litigation

Finance 11/28 - Potential Litigation

Finance 12/8 - Potential Litigation

Full Board 12/13 - Potential Litigation

and release the following minutes from 2024 as the personnel matters discussed have been resolved and employment offered

Public Safety 6/4

Public Safety 6/10

Public Safety 7/2

Full Board 7/9

Public Safety 11/7

RESULT: APPROVED [UNANIMOUS] MOVER: Aaron Stayton, Board Member SECONDER: Kristi Dunnagan, Board Vice Chair AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

XI. RESOLUTIONS

1. 2025 County Motor Fuel Tax Maintenance Resolution

Reinhart said this was the annual motor fuel tax program resolution for an amount of $1,766,295.

Motion by Rosentreter, seconded by Adden to adopt the resolution.

RESULT: ADOPTED [UNANIMOUS] MOVER: Molly Rosentreter, Board Member SECONDER: Ross Adden, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

2. Resolution Adjusting State's Attorney Automation Fund Appropriation

Garrison said this resolution would establish an appropriation for his State's Attorney Automation Fund It has never had a budget before and this would avoid another audit finding. The amount would be $1,500.

Motion by Dunnagan, seconded by Klausing to approve the resolution.

RESULT: APPROVED [UNANIMOUS] MOVER: Kristi Dunnagan, Board Vice Chair SECONDER: Holly Klausing, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

XII. ORDINANCES

1. Ordinance Providing for the Levy and Assessments of Taxes for the County of Macoupin, Illinois for the Fiscal Year Beginning September 1, 2024 and ending August 31, 2025

Duncan said the Board had three options: they could reduce the levy and decide which line items to decrease, they could leave it exactly the same, or they could increase it and decide which line item or items they wanted to increase. Because the county is PTELL there is a limit of an increase of 3.4% this year which translates to $192,225 potential increase. Some Board members were concerned with school taxes increasing that an increase by the county would only add to the tax bills of property owners. Others were concerned that there would be the need to find additional revenue from some other source if the county didn't get it from property taxes. There was discussion about trying to find things to cut so next year they wouldn't be in the position that they needed to increase taxes.

Motion by Dunnagan, seconded by Klausing to adopt the ordinance with an increase of $192,225 to the corporate line item.

RESULT: ADOPTED [13 TO 4] MOVER: Kristi Dunnagan, Board Vice Chair SECONDER: Holly Klausing, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Dragovich, Heuer, Kilduff, Klausing, Rosentreter, Starr, Stayton, Trevino NAYS: Ibberson, Kiel, Payne, Wiggins ABSTAIN: Blank

XIII. UNFINISHED BUSINESS

1. FY 2024-2025 First Quarter Budget Review

Duncan walked through the first quarter budget review. On the expense side, overall the general fund had spent about 24% of the total budget, though Duncan pointed out that Capital Outlay had spent 0% of it's appropriation and the permanent transfers were only at 5% so it would run a little higher if those were closer to evenly spent.

On the revenue side, the county had receipted 24% of the projected revenue, but Duncan said that was a little deceiving since there was the one time revenue of 100,000 from the wind permit as well as about 105,000 in transfers in that should have been done in FY 24. Taking that out, the county had only receipted 22% of what was projected. Duncan said this year would be very tight and would need to be monitored.

2. American Rescue Plan Funding Updated Amounts

Duncan said that there was $1.991 million left to spend. $547,413 was left to be obligated. Circuit Court, Highway, Public Health, and Animal Control all had money left to obligate. If it was not obligated, or not spent after obligated, the remainder of the funds would go to Courthouse HVAC upgrade project.

3. American Rescue Plan Funding Final Obligation

Duncan reminded the Board that the deadline for spending or obligating the funds was at the end of the month, he had requested all invoices or agreements/contracts purchase orders by December 15th to make sure there was enough time to make sure everything was taken care of before the deadline.

4. Update on Potential Sale of County Trustee Farmland

Duncan said that they were still waiting for the Trustee to get back to them on scheduling the sale.

5. Update on Energy Transition Community Grant

Duncan said that the state had sent a note requesting updates to the application, mainly regarding a better job description for the grant manager position as well a calculation of fringe benefits, which will require a firmer potential salary to calculate. This would be discussed at next month's Economic Development committee.

XIV. NEW BUSINESS

1. 2025 Work Comp and General Liability Insurance Renewal

The work comp and liability insurance renewal came in at $988,000 which is about $100,000 higher than it was last year. There is a pending lawsuit regarding a deputy that has a significant reserve being held that is increasing the renewal.

Motion by Starr, seconded by Kiel to approve the renewal.

RESULT: APPROVED [UNANIMOUS] MOVER: Harry Starr, Board Member SECONDER: Bernie Kiel, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

2. Redivision of Gander Point Subdivision Lot 1

There was a discussion about this subdivision and if this resubdivision would skirt being a major subdivision. The Board wanted the State's Attorney's opinion on this.

Motion by Kilduff, seconded by Dunnagan to refer the issue back to the Road and Bridge committee.

3. Macoupin County’s 2024, Jail and Detention Standards Unit compliance review Schmidt said this was the annual review and the only non-compliance noted as in the commissary audit not being available when requested by the inspectors.

Motion by Rosentreter, seconded by Armour to accept and place on file the review.

RESULT: ACCEPTED [UNANIMOUS] MOVER: Molly Rosentreter, Board Member SECONDER: Todd Armour, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

4. Disposition of County Board Recordings

Motion by Stayton, seconded by Dunnagan to approve the disposition of all county board recordings older than May 2023.

RESULT: APPROVED [UNANIMOUS] MOVER: Aaron Stayton, Board Member SECONDER: Kristi Dunnagan, Board Vice Chair AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

5. 2025 Board Meeting Schedule

Motion by Dunnagan, seconded by Barr to approve the 2025 meeting schedule with the only difference of the second Tuesday of the month being the November meeting would be held on November 13th due to the second Tuesday falling on Veterans Day.

RESULT: APPROVED [UNANIMOUS] MOVER: Kristi Dunnagan, Board Vice Chair SECONDER: Leann Barr, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

XV. CONSENT AGENDA

1. Claims and Officers Report

Motion by Kilduff, seconded by Klausing to accept the claims and officers report.

RESULT: APPROVED [UNANIMOUS] MOVER: Ryan Kilduff, Board Member SECONDER: Holly Klausing, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

2. Mileage and Per Diem

Motion by Dunnagan, seconded by Stayton to approve the mileage and per diem.

RESULT: APPROVED [UNANIMOUS] MOVER: Kristi Dunnagan, Board Vice Chair SECONDER: Aaron Stayton, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

3. COMMUNICATIONS

Motion by Dunnagan, seconded by Klausing to accept and place on file the communications.

RESULT: ACCEPT AND PLACE ON FILE [UNANIMOUS] MOVER: Kristi Dunnagan, Board Vice Chair SECONDER: Holly Klausing, Board Member AYES: Schmidt, Dunnagan, Adden, Armour, Barr, Blank, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

1. Monthly County Clerk Report - November 2024

2. Monthly Animal Control Report - November 2024

3. Monthly List of Delinquent Tax Property Sales

4. Letter from Administrative Office of the Courts RE: FY 25 Annual Probation Plan

5. Northwestern Fire District Local Government Efficiency Report

6. Polk Township and Road District Local Government Efficiency Report

XVI. MATTERS OF RECOGNITION

XVII. ADJOURNMENT

Motion by Armour, seconded by Rosentreter to adjourn. All in favor. Motion carried.

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