South Central Reporter

City of Greenville City Council met Jan. 14.

Here is the agenda provided by the council:

1. ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. CITIZEN INPUT / COMMENTS ON ANY AGENDA ITEM OR OTHERWISE

3.1. Presentation by Breck Nelson with update on the Turret Building.

4. COUNCIL OR MAYOR COMMENTS

5. CITY MANAGER COMMENTS

5.1. It is with great regret that I announce that Bill Walker our Director of Economic Development has accepted another position. I publicly want to wish Bill the best in his future endeavors.

5.2. I am very happy to announce that Jes Adam will be returning to the city as the part-time Tourism Director. His responsibilities will include handling city-wide events, but especially scheduling events for the Plaza.

5.3. Update on courthouse square parking.

6. ENGINEERING REPORT

6.1. HMG

Dewey Street

• A resolution to appropriate RBI/MFT funds to pay for construction of this project is included in this month’s agenda.

• Final plans are anticipated to be submitted to IDOT in mid-January.

Once the resolution and final plans are approved by IDOT, the City will be allowed to advertise the project for bids.

• A bid date is anticipated in early February, with a potential contract award at the February council meeting.

6.2. Milano & Grunloh

∙ Safe Route to Schools (SRTS), (Phase 2) The City was successful on this application receiving $250,000. A public meeting was held on July 2nd. The plans have been submitted to IDOT for final review. We anticipate a first quarter bid letting.

∙ The IEPA has funded the water treatment plant upgrade project in the amount of $21,404,770.96 at an interest rate of 0.93% with $1,250,000.00 in loan forgiveness. The city also applied for a DCEO RIPI grant which was announced and the City received a 2 million dollar grant. The City awarded the All Service Contract for Filter Installation for $119,995.00 and Contract for Filter Supply for $2,043,820.00. Construction began the last week of September 2023. They are working on finalizing all aspects. Additional trades (electrical, plumbing) are working on interior items. The building shell is complete and the interior work is being finalized. Pay Estimate #16 for $860,810.11 from Grunloh Building is presented for approval. Pay Estimate #1 for $104,995.00 from All Services Contracting for the Filter Installation is presented for approval. Pay Estimate #4 for $231,765.36 from All Services Contracting for $231,765.36 the Filter Supply is presented for approval.

∙ DCEO Applications were due January 19, 2023. Attached is a project exhibit for Elm Street watermain and budget. The project was funded at $1.5 million. We have the IDOT and Railroad Permits. The bid opening was on September 5. The low bidder was Haier Plumbing & Heating. A pre-construction meeting was held on December 9th at 1:00 at City Hall. The start of construction will be dependent on the weather.

∙ ITEP -- This project is for the beautification of the highway corridor, preliminary Engineering for this area has started. The NOFO is out with applications due September 30th. A public meeting was held. The application has been submitted.

∙ OSLAD (Open Space Land Acquisition and Development) The application has been submitted. The City of Greenville received a $600,000 grant. See the attachments. The grant agreement has been received. The grant agreement has been executed and design has begun on the Buzzard Bay campground improvements. The project area has been surveyed and design has started. A meeting was held to review the plans. Plans are 90% complete with a bid advertisement planned for the 1st quarter of 2025.

∙ Downtown Grant – The City received $1.9 million for the plaza project. Milano & Grunloh will assist with Administration. Plans are complete by Studio ARQ with a bid opening on August 15th at City Hall. The City has received reimbursements for $167,635 for Design/Engineering and $25,318.75 in contingenies.Construction should begin soon.

∙ There are items at the Waste Water Treatment Plant that will need addressed in the next five years. These are being evaluated to develop a plan for a timeline and budget. One clarifier was taken offline and inspected. It was in good shape, but will need work completed or deterioration will escalate. A funding application to the IEPA for a $3 million project was submitted. Preliminary, the City is eligible for 45% principal forgiveness. See the attached exhibit and plan. Milano & Grunloh has submitted the paperwork to the IEPA. Construction for this Phase I project should be in 2025. The project plan has been approved. IEPA has published the intended use plan. Greenville was on the funded list, but past the available funding. There is the possibility to receive bypass funding. An RFQ was completed for engineering. Milano & Grunloh was selected. If bypass funding is approved, construction should begin in 2025. Phase 2 is being planned to improve the intake and other items.

∙ Bond Madison Interconnect – An interconnection with Bond/Madison has been completed and is operational.

∙ Box Culvert – There is an existing box culvert on Main Street that has failed. Options for repairing it are being evaluated. The plan is to proceed with an arch type box. The City is going to bid the this out in the next fiscal year.

∙ 319 Grant – The Notice of Funding Opportunity is out. The City is not applying.

∙ Energy Transition Grant –The City should receive $97,890.11. It is planned to be used as funding for the RDMS program as part of the plaza project. We are finalizing the paperwork with DCEO.

∙ The sludge permit for the water treatment plant has been renewed.

∙ Regional Site Readiness – This is a new grant program the City is evaluating to apply for infrastructure improvements to Kelsey Industrial Park. It was submitted on October 21st. See attached exhibit.

∙ Red Ball Trail – The County is looking at improving/reconstructing a new overpass across the railroad on Red Ball Trail. Enclosed is an exhibit for relocating the watermain. This is being navigated as to who’d financial responsibility this will be. The County Board met on January 7th and decided to move the bridge project to the west side of the road, so the watermain no longer needs to be relocated.

∙ Dewey Street – This is a new potential multi-family development. This would require street, sewer and water improvements. See attached exhibit.

∙ Completed Projects:

∙ Hena Street

∙ Dollar General and Fusion Dance

∙ Water Treatment Plant Sludge Permit

∙ DG Market Water Main Extension

∙ Energy Efficiency Grant

∙ Sunset Point

∙ Traffic Study

∙ Anthony Supply Storm Sewer

∙ Elm Street Overlay

∙ Source Water Protection Plan

∙ Idler Lane Water Main Replacement

∙ Buzzard Bay Sidewalk

∙ Survey on Spring Street

∙ Easements for Lights on College Avenue

∙ Survey on Pecan Street

∙ Patio at 102 N Second Street

∙ School Streets

∙ Chemical Feed Modifications

∙ SRTS Phase 1

7. CONSENT AGENDA

7.1 Minutes of previous meeting

Regular Council - Dec 11 2024 - Minutes

Special City Council Meeting - Dec 16 2024 - Minutes

7.2 Financial Statements for the Month

December Financial Report for Council

7.3. Approval of Unpaid Bills

Accounts Payable Report for Council

Additional Payables Report for Council

7.4. Administrative Reports

A) Police Department

December 2024 Police

B) Public Works Department

December 2024 Public Works

C) Sewer Department

December 2024 Wastewater Dept

D) Water Department

December 2024 Water

E) Building Permits

December 2024 Building Permits

F) Building Inspector / Code Enforcement Officer

NONE

G) Record - None

7.5. Other Items:

A) Ratification of change order #1 from Haier Plumbing in the amount of $32,508.00 for the Elm Street Water Main project. This is for 5 Fire Hydrants, 5 replacement of existing meters, 208 LF of Service Line, 90 LF of Bored service line, and 10" x 6" tee, Deletion of 335 LF of 10" C900 PVC pipe.

Change Order Haier Plumbing Elm Street Water Replacement

B) Ratification of invoice from Korte & Luitjohan in the amount of $37,500 for replacement of 8" sanitary sewer at College & 4th Street. This is a budgeted item.

Korte&Luitjohan Manhole Repair

C) Ratification of Tourism grant of $3000 for the 2025 I-70 Baseball Coaches Clinic - This is a budgeted item.

D) Ratification of pay request #3 from Schafer Excavating in the amount of $102,524.20 for the demolition work at 2nd Street. Final payment of $8,700 will be paid when the dryvit is completed on the Mario's wall.

E) Ratification of pay estimate #16 for the Water Treatment plant in the amount of $860,810.11 payable to Grunloh Building Inc.

F) Ratification of Pay Estimate #4 for the Filters for the water treatment plant in the amount of $231,765.36 payable to All

Services Contracting.

G) Ratification of Pay Estimate #1 for Filter Installation for the water treatment plant in the amount of $104,995.00 payable to All

Services Contracting.

7.6 Approval of consent items

Motion to approve Consent Items 7.1 - 7.5.

8. MATTERS OF COUNCIL CONSIDERATION

8.1. Consideration of Dewey Street IDOT Resolution for the removal and reconstruction of existing payment along Dewey Street from College Avenue to Killarney Drive in the amount of $796,387.00 ($461,327.52 Rebuild IL money and $335,059.48 MFT funds). This is a budgeted item.

Motion to approve the IDOT Resolution for Dewey Street improvements.

8.2. Presentation of the FY'24 Audit.

Motion to approve the FY'24 Audit as presented.

8.3. Review of 2025 Governor Bond Lake Summary of Regulation/Boating Information

Motion to approve the 2025 Governor Bond Lake Summary of Regulation/Boating Information.

8.4. Consideration of Ordinance #3344 amending section 32.038 of the code to increase the number of police officers from 7 to 9.

Ordinance No. 3344 Amending Section 32.038 # of Police Officers

Motion to approve ordinance #3344 amending section 32.028 of the unified municipal code to increase the number of police officers from seven to nine.

8.5. Discussion of amending the city of Greenville tobacco code prohibiting

purchase and possession of E-Cigarettes by minors. Also, changing the entire tobacco code to be 21 years versus 18 years to match state statutes.

No motion at this time.

8.6. Consideration of Ordinance #3346 implementing certain safety measures on Prairie Street.

Ordinance No. 3346 Implementing Certain Safety Measures on Prairie Street

Motion to approve ordinance #3346 implementing certain safety measures on Prairie Street.

8.7. Consideration of including character traits (words) being depicted as part of the Plaza stamped concrete. The 15 words would be dispersed throughout the outside (not red middle) beige/tan flagstone pattern sidewalk. This would either be a block that is inserted or the words would be stamped in the concrete.

The 15 words proposed are:

Citizenship, respect, responsibility, compassion, integrity, courage, diligence, generosity, gratitude, honesty, humility, industry, perseverance, resourcefulness, and vigor.

If we only want to use 10 words, then we would use the same traits as Greenville Schools.

Motion to approve including character traits to the plaza stamped concrete design, additional cost not to exceed $___________.

9. MOVE INTO EXECUTIVE SESSION

9.1. Move into executive session for Personnel 5ILCS 2(c)(1), Purchase of Real Estate 5ILCS 2(c)(5), Sale of Real Estate 5ILCS 2(c)(6), Pending Litigation 5ILCS 2(c)(11).

Motion to move into executive session for Personnel 5ILCS 2(c)(1),

Purchase of Real Estate 5ILCS 2(c)(5), Sale of Real Estate 5ILCS 2(c)(6), Pending Litigation 5ILCS 2(c)(11).

10. EXECUTIVE SESSION

10.1. Personnel

10.2. Purchase of Real Estate

10.3. Sale of Real Estate

10.4. Pending Litigation

10.5. Move back into open session

Motion to move back into open session.

11. RETURN TO OPEN SESSION

11.1. Decision on Executive Session Item(s).

12. ADJOURNMENT

https://greenvilleillinois.civicweb.net/document/81901/?printPdf=true