South Central Reporter

Village of New Baden Board of Trustees met April 7.

Here are the minutes provided by the board:

The Regular Meeting of the New Baden Village Board was held on Monday, April 7, 2025. The meeting was held at New Baden Village Hall, 1 E Hanover St, with a physical quorum of the New Baden Village Board present. The meeting was called to order by Mayor Zurliene at 7:00 pm.

Present and answering to roll call: Mayor Taylor Zurliene; Trustees Bob Oster, Chris Locke, Cindi Meredith-Wheelan, Rebecca Schomaker, Christine Jackson, and Larry Thoeming. Board Members Absent: None. Staff Members Present: Village Clerk Teri Crane; Village Administrator/ Chief Building & Zoning Official Ricky Johnson; Attorney Luke Behme of Bruckert, Behme & Long, P.C.; Chief of Police Chuck Mackin; Public Works Commissioner Tim Deien; Treasurer Casey Weekley; Doug Ratermann of HMG Engineers; and Ambulance Director Allen Gilbert. Staff Members Absent: None.

Public Hearing: Fiscal Year 2026 Budget

Prior to the meeting, a Public Hearing was held for the Proposed Fiscal Year 2026 Budget.

Citizens’ Opportunity to Address the Board

Many residents were in attendance to address the Village Board about construction of the new municipal building. The building is designed to house Village Hall, the Police Department and the Ambulance/ Emergency Services District. Mr. Zurliene opened the floor to comments from those in attendance.

Consent Agenda

A motion was made by Trustee Jackson and seconded by Trustee Thoeming to approve the Consent Agenda, which includes payment of current invoices and minutes from the Regular Meeting on March 17, 2025. The Consent Agenda also included approving the following requests from the New Baden American Legion for the June Jamboree on Friday, June 20 and Saturday, June 21, 2025: 1) Class “E” Liquor License (Civic Organization) for June Jamboree; 2) Sign Request for placement of signs at Village Park; 3) Request the closure of the Circle Drive at the Community Park; and 4) Waiving Fees associated with the Police Protection Policy for June Jamboree 2025.

Ayes: Trustees Oster, Locke, Meredith-Wheelan, Schomaker, Jackson, Thoeming.

Nays: None.

Absent: None.

A majority of the Board voting aye, the motion carried.

Resolution 2025-04-07-A: June Jamboree Parade

A motion was made by Trustee Jackson and seconded by Trustee Locke to approve Resolution 2025-04-07-A: Authorizing the June Jamboree Parade on Saturday, June 21, 2025, at 5:00 pm.

Ayes: Trustees Oster, Locke, Meredith-Wheelan, Schomaker, Jackson, Thoeming.

Nays: None.

Absent: None.

A majority of the Board voting aye, the motion carried.

MFT Maintenance FY 2026 Bid Award

Fiscal Year 2026 Motor Fuel Tax (MFT) Maintenance bids were due on March 26. Bids are as follows:

- Bituminous Materials (HFE-150): Evergreen Roadworks LLC (formerly Illiana Construction Co), $2.91/ gal ($69,840.00); and Don Anderson Co., Inc., $3.15/ gal ($75,600.00). Doug Ratermann, of HMG Engineers, explained that an additional bid was submitted by DMS Contracting Inc, but was disqualified because a bid bond was included instead of the required bid check.

- Seal Coat Aggregate and Crushed Stone (CA15): Beelman Logistics LLC, $19.28/ ton ($23,136.00) and S-C Transport, $18.01/ ton ($21,612.00).

- Aggregate (CA6): Beelman Logistics LLC, $11.88/ ton ($3,564.00) and S-C Transport, $11.00/ ton ($3,300.00).

- Aggregate (CA7): Beelman Logistics LLC, $18.28/ ton ($1,828.00) and S-C Transport, $17.40/ ton ($1,740.00).

A motion was made by Trustee Jackson and seconded by Trustee Schomaker to accept the low bid of $2.91/ gal, or $69,840.00 for 24,000 gallons from Evergreen Roadworks LLC (formerly Illiana Construction Company) of Urbana IL for Bituminous Materials (HFE 150), furnished and applied.

Ayes: Trustees Oster, Locke, Meredith-Wheelan, Schomaker, Jackson, Thoeming.

Nays: None.

Absent: None.

A majority of the Board voting aye, the motion carried.

A motion was made by Trustee Jackson and seconded by Trustee Schomaker to accept the low bid from SC Transport of New Baden IL for the following: Seal Coat Aggregate (CA15), furnished and delivered, $18.01/ ton, or $21,612.00 for 1,200 tons; Aggregate (CA6), $11.00/ ton, or $3,300.00 for 300 tons; and Aggregate (CA7), $17.40/ ton, or $1,740.00 for 100 tons.

Ayes: Trustees Oster, Locke, Meredith-Wheelan, Schomaker, Jackson, Thoeming.

Nays: None.

Absent: None.

A majority of the Board voting aye, the motion carried.

Municipal Building Bid Packages (Village Hall/ Police Department/ Emergency Services Building)

At the March 17 Regular Board meeting, Holland Construction Services Inc was present to review the Bid Packages submitted for the new Municipal Building, including assumed owner costs and alternates for the building. Sealed bids were due and opened by Holland Construction Services on March 4 at New Baden Village Hall. At the March 17 meeting, Mayor Zurliene tabled consideration of the bids until a Finance Committee meeting could be held. The Finance Committee met on April 3 to discuss Financing the Municipal Building. Holland Construction has supplied an updated Bid Tabulation for the projected cost of the new building, with a significant changed to the “Construction Contingency”.

Bid Packets Construction Subtotal $6,653,681.00

Construction Contingency $50,000.00

Subtotal w/ Contingency $6,703,681.00

Construction Cost of Work $379,575.00

Subtotal with Construction Cost of Work $7,083,256.00

Owner Costs (estimated cost) $328,384.00

Subtotal with Owner Costs $7,411,640.00

Alternate #4 - Emergency Generator $139,773.00

Total Construction Cost with all Factors $7,551,413.00

Mayor Zurliene opened discussion to allow Board members to state their view on the new Municipal Building.

A motion was made by Trustee Oster and seconded by Trustee Schomaker to accept the recommendation from Holland Construction Services for the lowest responsible bids for the New Baden Village Hall, Police Department and Emergency Services Building for Bid Packages 3, 4, 5, 6, 7, 8, 9.1, 9.6, 9.9, 21, 22, 23, 26, 31 and 32.

Ayes: Trustees Oster, Locke, Schomaker, Thoeming.

Nays: Meredith-Wheelan, Jackson.

Absent: None.

A majority of the Board voting aye, the motion carried.

Municipal Building Bid Packages: Alternate #3 – Council Chamber Dais

A motion was made by Trustee Oster and seconded by Trustee Jackson to reject the submitted bid for Add Alternative #3 – Council Chamber Dais for the new Municipal Building. Bid Package #6 Contractor, Holland General Contractors, included the cost for a Council Chamber Dais within their Base Bid; no other bid was received for this alternate.

Ayes: Trustees Oster, Locke, Meredith-Wheelan, Schomaker, Jackson, Thoeming.

Nays: None.

Absent: None.

A majority of the Board voting aye, the motion carried.

Municipal Building Bid Packages: Alternate #4 – Emergency Generator

A motion was made by Trustee Oster and seconded by Trustee Jackson to reject the submitted bid for Add Alternative #4 – Emergency Generator for the new Municipal Building. Trustee Oster reported that he has priced generator’s and the cost is lower than the submitted bids.

Ayes: Trustees Oster, Locke, Meredith-Wheelan, Schomaker, Jackson, Thoeming.

Nays: None.

Absent: None.

A majority of the Board voting aye, the motion carried.

Municipal Building Bid Packages: Alternate #5 – Signage

A motion was made by Trustee Jackson and seconded by Trustee Oster to reject the submitted bid for Add Alternative #5 – Signage for the new Municipal Building. This was additional signage separate from any required signage for the building.

Ayes: Trustees Oster, Locke, Meredith-Wheelan, Schomaker, Jackson, Thoeming.

Nays: None.

Absent: None.

A majority of the Board voting aye, the motion carried.

Municipal Building Bid Packages: Alternate #6 – WC-1, WC-, and WC-3

A motion was made by Trustee Jackson and seconded by Trustee Thoeming to reject the submitted bid for Add Alternative #6 – WC-1, WC-, and WC-3 for the new Municipal Building. This was for Wall Coverings in various locations in the building.

Ayes: Trustees Oster, Locke, Meredith-Wheelan, Schomaker, Jackson, Thoeming.

Nays: None.

Absent: None.

A majority of the Board voting aye, the motion carried.

Municipal Building Bid Packages: Alternate #7 – Lobby A100 ALW-1

A motion was made by Trustee Jackson and seconded by Trustee Thoeming to reject the submitted bid for Add Alternative #7 – Lobby A100 ALW-1 for the new Municipal Building. This was for specialty work to be completed in the Lobby.

Ayes: Trustees Oster, Locke, Meredith-Wheelan, Schomaker, Jackson, Thoeming.

Nays: None.

Absent: None.

A majority of the Board voting aye, the motion carried.

Municipal Building Bid Packages: Alternate #8 – PWS-1

A motion was made by Trustee Jackson and seconded by Trustee Oster to reject the submitted bid for Add Alternative #8 – PWS-1 for the new Municipal Building.

Ayes: Trustees Oster, Locke, Meredith-Wheelan, Schomaker, Jackson, Thoeming.

Nays: None.

Absent: None.

A majority of the Board voting aye, the motion carried.

Draft Fiscal Year 2026 Budget Discussion

Discussion on the Fiscal Year 2026 Budget. The final Budget will be adopted by Ordinance at the April 21 regular meeting.

Final Loan Payment: 2019 E-450 Ambulance

A motion was made by Trustee Jackson and seconded by Trustee Schomaker to authorize the final loan payment to the Bank of Belleville for the 2019 E-450 Ambulance for $7,410.64. This payment is due in May 2025; paying it off early will save on interest and take it out of the Fiscal Year 2026 Budget.

Ayes: Trustees Oster, Locke, Meredith-Wheelan, Schomaker, Jackson, Thoeming.

Nays: None.

Absent: None.

A majority of the Board voting aye, the motion carried.

Executive Session

A motion was made by Trustee Jackson and seconded by Trustee Schomaker to recess the regular meeting to Closed Session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, of the public body, 5 ILCS 120/2(c)(1).

Ayes: Trustees Oster, Locke, Meredith-Wheelan, Schomaker, Jackson, Thoeming.

Nays: None.

Absent: None.

A majority of the Board voting aye, the motion carried and the meeting adjourned to Closed Session at 8:16 pm.

Meeting reconvened at 9:20 pm.

There being no further business to be brought before the Village Board, a motion was made by Trustee Oster and seconded by Trustee Jackson to adjourn the meeting.

Ayes: Trustees Oster, Locke, Meredith-Wheelan, Schomaker, Jackson, Thoeming.

Nays: None.

Absent: None.

A majority of the Board voting aye, the motion carried; the meeting adjourned at 9:20 pm.

https://newbadenil.com/agendas-minutes/