South Central Reporter

City of Greenville City Council met May 13.

Here are the minutes provided by the council:

The Regular Council meeting was called to order on Tuesday, May 13, 2025 at 7:00 PM by Mayor George Barber.

1. ROLL CALL

Council Present: Mayor George Barber, Council Member Ivan Estevez, Council Member Kyle Littlefield, Council Member Lisa Stephens, and Council Member Blake Knox

Council Absent:

Staff Present: Brad Iberg, Jacob McClintock, Patrick Schaufelberger, Jo Hollenkamp, Faye Hessenauer

Public Present: Rebecca Sponsler, Jeff Leidel, Dan Forsberg, Susan Petty, Lisa Barber, Martha Barber, Lordes Estevez, Mary Ahley Kruep, Cole Kruep

2. PLEDGE OF ALLEGIANCE

3. CITIZEN INPUT / COMMENTS ON ANY AGENDA ITEM OR OTHERWISE No Public Comment.

4. COUNCIL OR MAYOR COMMENTS

The Mayor addressed the council and public and stated these following items: • Appreciated being re-elected.

• On/Off Ramp beautification (Acknowledged IDOT will not allow)

• Growth is critical to the community

5. CITY MANAGER COMMENTS

5.1. The city is seeking two individuals to serve on our Board of Adjustments Committee. Interested parties should contact Jody Weiss at jweiss@greenvilleillinois.com or phone 618-644-1644 x1001.

5.2. Update on Birdies and Barrels from Zach Werner:

"I’m checking in today to provide a quick update on the progress of Birdies and Barrels. I’m very happy to report that we’ve officially started construction. The fire suppression provider started last week and has been making progress. Affordable Construction will be on site again this Friday finalizing an order for materials. When I spoke to Affordable Construction today, I was told they will be framing next week. Once Framing is complete then that will allow for the plumber and the electrician to begin.

Behind the scenes I’m spending much of my time coordinating business details for Birdies & Barrels and the apartments upstairs. I’ve been in touch with multiple providers for food, gaming, golf simulators etc. I hope to have the golf simulators purchased and scheduled for install by early June. We also have a good start on our menu, but I’m being told that we won’t be able to finalize our menu until closer to July. Overall, there’s a lot of moving parts and I’ll continue to keep you posted as we progress. At this time, I still believe we can have Birdies and Barrels open in August of 2025.

I’ve been doing my best to make it to each city council meeting, but I unfortunately won’t be able to make it this month. I’m leaving for Alaska tomorrow and will return on 5.18.25. "

6. ENGINEERING REPORT

6.1. HMG Report:

Dewey Street Reconstruction

• Ameren is nearly completed with gas and electric relocations

• AT&T is anticipated to be on site this week to relocate telephone lines and pedestals

• Once utility relocations are completed, Keller is ready to begin construction 6.2. Milano & Grunloh Report:

• SRTS (Phase 2) The City was successful on this application receiving $250,000. A public meeting was held on July 2nd. The plans have been submitted to IDOT for final review. The bid letting was held on April 26th. The low bidder was Keller Construction @ $449,636.70. It should be awarded in June with construction in July/August.

• The IEPA has funded the water plant project in the amount of $21,404,770.96 at an interest rate of 0.93% with $1,250,000.00 in loan forgiveness. The city also applied for a DCEO RIPI grant which was announced and the City received a 2-million-dollar grant. Construction began the last week of September 2023. Start-up of all process equipment is being conducted. The plant is planned to be operational next month. Attached is Change Order #6 for an increase of $14,791.57 for additional cost for 1 IR heater in the lime room and additional rock.

• DCEO Applications were due January 19, 2023. Attached is the Elm Street water main project exhibit and budget. The project was funded at $1.5 million. We have the IDOT and Railroad Permits. The bid opening was on September 5. The low bidder was Haier Plumbing & Heating. A pre construction meeting was held on December 9th at 1:00 at City Hall. The contractor began construction on April 2nd on the south end of the job. The contractor has 60% of the pipe installed and the project is going well. Attached is Change Order #2 for an increase of $735.00 for downtime for hitting an unmarked watermain (Greenville College Water Line).

• ITEP -- Preliminary Engineering for the sidewalk highway corridor project has started. The NOFO is out with applications due September 30th. A public meeting was held. The application has been submitted. Announcements are expected in May.

• OSLAD (Open Space Land Acquisition and Development) The application for the Buzzard Bay improvements has been submitted. The City of Greenville received a $600,000 grant. See the attachments. The grant agreement has been received. The grant agreement has been executed, and design has begun. The project area has been surveyed and design has started. A meeting was held to review the plans. Plans are 99% complete with a bid advertisement planned in May. Electrical with Ameren is finalized. The plan is to have the bid opening before the next council meeting.

• Downtown Grant – The City received $1.9 million for these improvements. Milano & Grunloh will assist with Administration. Plans are complete by Studio ARQ with a bid opening on August 15th at City Hall. The City has received reimbursements for $167,635 for Design/Engineering and $25,318.75 in contingencies. Construction has started.

• There are items at the Waste Water Treatment Plant that will need addressed in the next five years. These are being evaluated to develop a plan for a timeline and budget. One clarifier was taken offline and inspected. It was in good shape but will need work completed or deterioration will escalate. A funding application to the IEPA for a $3 million project was submitted. Preliminary, the City is eligible for 45% principal forgiveness. See the attached exhibit and plan. Milano & Grunloh has submitted the paperwork to the IEPA. Construction for this Phase I project should be in 2025. The project plan has been approved. IEPA has published the intended use plan. Greenville was on the funded list, but past the available funding. All materials were resubmitted to the IEPA for funding in 2025. Phase 2 is being planned to improve the intake and other items.

• Bond Madison Interconnect – An interconnection with Bond/Madison has been completed and is operational.

• Box Culvert – There is an existing box culvert on Main Street that has failed. The plan is to proceed with an arch type of box. The City is going to bid this out in May 2025.

• Energy Transition Grant – The grant is $97,890.11 and we have received a grant agreement.

• The sludge permit for the water treatment plant has been renewed.

• Regional Site Readiness – This is a new grant program the City is evaluating to apply for infrastructure improvements to Kelsey Industrial Park. It was submitted on October 21st. See attached exhibit. This was funded!! Paperwork is being processed to work towards a grant agreement.

• Dewey Street – This is a new potential multi-family development. This would require street, sewer and water improvements. See attached exhibit. The City is working with the developer and will evaluate whether to proceed with a staged installation.

• 2025 DCEO Grant Application –The DCEO applications will be up to $1 million. We have discussed a potential new project area with Jim as shown on the attachment. DCEO requires all entities that plan to submit an application to participate in a WebEx in June to be eligible to submit an application in December. The preliminary map may need to be adjusted depending on the construction estimate.

Completed Projects:

• Hena Street

• Dollar General and Fusion Dance

• Water Treatment Plant Sludge Permit

• DG Market Water Main Extension

• Energy Efficiency Grant

• Sunset Point

• Traffic Study

• Anthony Supply Storm Sewer

• Elm Street Overlay

• Source Water Protection Plan

• Idler Lane Water Main Replacement

• Buzzard Bay Sidewalk

• Survey on Spring Street

• Easements for Lights on College Avenue

• Survey on Pecan Street

• Patio at 102 N Second Street

• School Streets

• Chemical Feed Modifications

• SRTS Phase 1

Mitch gave a brief update on a new IDOT grant becoming available and suggested that we work with our Lobbyist, Dan Shomon.

7. CONSENT AGENDA

7.1 Minutes of previous meeting

7.2 Financial Statements for the Month

7.3. Approval of Unpaid Bills

7.4. Administrative Reports

A) Police Department

B) Public Works Department

C) Sewer Department

D) Water Department

E) Building Permits

F) Building Inspector / Code Enforcement Officer

G) Fleet Report

H) Annual Police Pension Report

7.5. Other Items:

A) Ratification of Change Order #1 for Johannes Construction in the amount of $8,177.50 for unsuitable soils for the plaza project.

B) Ratification of the 2025 Bond County Fair tourism grant in the amount of $4,500.00

C) Ratification of the 2025 American Heritage Railroad Train Show tourism grant in the amount of $750.00

D) Ratification of bid award for city propane agreement to ILMO Propane in the amount of $1.449 per gallon.

E) Ratification of Pay Request #2 to Johannes Construction in the amount of $306,113.85 for the Plaza Project.

F) Ratification of mower purchase for public works. This is a budgeted item. G) Ratification of parking lots/alleys asphalt work. This is a budgeted item.

H) Ratification of Generator purchase from Generator Express for the south lift station in the amount of $32,875.36. This is a budgeted item.

I) Ratification of Change Order #6 for the Water Plant Project in the amount of $14,791.57 payable to Grunloh Builders for an IR heater in the lime room and additional rock.

J) Ratification of Change Order #2 for Haier Plumbing in the amount of $735.00 for downtime after hitting an unmarked watermain (Greenville University Water Line).

7.6 Approval of consent items

Approval of consent agenda items (<--this text will not show on output document; motion/recommendation will show)

Motion by Ivan Estevez, seconded by Lisa Stephens, Motion to approve

Consent Items 7.1 - 7.5.

RESULT: Carried MOVER: Ivan Estevez SECONDER: Lisa Stephens AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

8. MATTERS OF COUNCIL CONSIDERATION

8.1. Consideration of lobbyist agreement with Dan Shomon for a monthly fee of $5,000.00

Dan Shomon gave presentation to the City. Littlefield asked what is the role of a lobbyist and what is the city buying? Dan Shomon stated that his team provides political expertise and representation at the political table. Littlefield followed by asking Hollenkamp what her recommendation is on the contract renewal, Hollenkamp responded with the recommendation to proceed but would like better communication. Hollenkamp did not receive information that Dan Shomon indicated he had sent. Knox asked of Shomon legislative procedures. Shomon responded to contact his office. Knox would like to see emphasis on housing and Ameren projects.

Motion by Ivan Estevez, seconded by Lisa Stephens, Motion to renew agreement with Dan Shomon effective 01/01/2025.

RESULT: Carried MOVER: Ivan Estevez SECONDER: Lisa Stephens AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

CM Hollenkamp stated that Dan Shomon's salary would be retroactive to 01/01/2025.

8.2. Consideration of Appropriation Ordinance for FY '25/ '26.

Littlefield had Hollenkamp confirm that the Appropriation is double the working budget.

Motion by Lisa Stephens, seconded by Blake Knox, Motion to approve the FY '25/'26 Appropriation Ordinance for $48,222,955.00

RESULT: Carried MOVER: Lisa Stephens SECONDER: Blake Knox AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

8.3. Consideration of Ordinances 3363 and 3364 for water and sewer easements with HSHS.

Littlefield asked CM Hollenkamp to confirm that these easements that these easements are due to HSHS selling off Emerald Pointe. Hollenkamp stated, yes. In order to sell the residential property the water and sewer lines could no longer be private services.

Motion by Ivan Estevez, seconded by Kyle Littlefield, Motion to approve ordinances 3363 and 3364 for the water and sewer main easements with HSHS.

RESULT: Carried MOVER: Ivan Estevez SECONDER: Kyle Littlefield AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

8.4. Consideration of Contract with Barbour Excavating for the demolition of four residential buildings in Greenville in the amount of $52,962.00.

CM Hollenkamp explained that a local contractor was only $500.00 more than the lowest bidder, but municipalities are required to take the lowest responsible and responsive bidder. Unfortunately that was not the local contractor.

Motion by Kyle Littlefield, seconded by Ivan Estevez, Motion to approve the contract with Barbour Excavating in the amount of $56,962 for the demolition of four residential buildings.

RESULT: Carried MOVER: Kyle Littlefield SECONDER: Ivan Estevez AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

8.5. Consideration of awarding the Safe Route to Schools phase II contract to Keller Construction in the amount of $449,363.70.

Stevens stated she has strong questions before proceeding with phase III due to costs exceeding grant amount. Hollenkamp advised council to have discussion prior to applying for SRTS phase III grant application. Littlefield stated he has had interested parties reach out to him that are in favor of proceeding with phase III.

Motion by Blake Knox, seconded by Kyle Littlefield, Motion to award the contract for Safe Route to Schools sidewalk phase II to Keller Construction in the amount of $449,363.70.

RESULT: Carried MOVER: Blake Knox SECONDER: Kyle Littlefield AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

8.6. Discussion/Consideration of Political Signs.

Mayor Barber stated that there are no size limitations on political signs at the the state level. CM Hollenkamp suggested to council that the city code regarding such signs should be supplied with the election packet for any elected city positions. Blake concurred with CM Hollenkamp. CM Hollenkamp instructed City Clerk Hessenauer to include sign ordinance in election packets. Hessenauer will also furnish sign ordinance to County Clerk and Park District with recommendation to include this information in their election packets.

Note: No motion was necessary.

8.7. Move into executive session for Personnel 5ILCS 2(c)(1), Purchase of Real Estate 5ILCS 2(c)(5), Sale of Real Estate 5ILCS 2(c)(6), Pending Litigation 5ILCS 2(c)(11).

Motion by Lisa Stephens, seconded by Kyle Littlefield, Motion to move into executive session for Personnel 5ILCS 2(c)(1), Purchase of Real Estate 5ILCS 2(c)(5), Sale of Real Estate 5ILCS 2(c)(6), Pending Litigation 5ILCS 2(c)(11).

RESULT: Carried MOVER: Lisa Stephens SECONDER: Kyle Littlefield AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

9. EXECUTIVE SESSION

9.1. Personnel

9.2. Purchase of Real Estate

9.3. Sale of Real Estate

9.5. Move back into open session

Motion by Lisa Stephens, seconded by Kyle Littlefield, Motion to move back into open session.

RESULT: Carried MOVER: Lisa Stephens SECONDER: Kyle Littlefield

10. RETURN TO OPEN SESSION

10.1. Consideration of asbestos case settlement up to $10,000.

Motion by Kyle Littlefield, seconded by Ivan Estevez, Motion to allow the city attorney to offer a settlement on the asbestos case not to exceed $10,000.

RESULT: Carried MOVER: Kyle Littlefield SECONDER: Ivan Estevez AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

11. ADJOURNMENT

Motion by Kyle Littlefield, seconded by Lisa Stephens, to adjourn the Regular Council at 8:55 p.m.

RESULT: Carried MOVER: Kyle Littlefield SECONDER: Lisa Stephens

 https://greenvilleillinois.civicweb.net/document/84509/