South Central Reporter

Macoupin County Board Finance Committee met June 3.

Here are the minutes provided by the committee:

Members Present: Todd Armour, Ross Adden, John Blank, Mark Dragovich, Gordon Heuer, and Bernie Kiel

Members Absent: Jon Payne

Officials and Department Heads Present: Pete Duncan, Amy Ashby, Christy Blank, John Bresnan, L. Amber McGartland, and Lori Sanson

1. Call to Order

1.1 Roll Call

There were 6 members present and 1 member absent.

2. Agenda Items

2.1 Update on Health Insurance Renewal Process

Duncan passed out a sample request of proposal for the health insurance. The committee was asked to provide any suggestions or changes by June 27th. It would be reviewed on July 1st and then issued.

2.2 Veterans Assistance Commission Request for Benefit Packages for Employees

Bobby Scott, the Superintendent of the Veterans Assistance Commission, discussed his commission and some of the issues regarding the funding for the commission. They are in need of an administrative assistance as well as a veterans service officer who would be qualified to file claims with veterans with the VA. In order to get those, they would need to offer insurance and pension benefits and was asking the county to offer that for those positions. The committee would need to continue to review through the budget process.

2.3 FY 23-24 Audit Letter Recommendations and Possible Actions to Take

Duncan said after last month the committee wanted to discuss trying to move all funds into the county accounting software and wanted to invite those officials involved to the meeting. Armour said he wanted to have two signatures on checks in order to improve accountability. The committee thought trying to move all funds into the system would be beneficial and the officials in attendance did not have a problem with it. Duncan said he would try to come up with a plan for doing it next month with a transition at the next fiscal year.

2.4 Update on FY 25-26 Revenue Projections

Duncan walked through the revenue projections for the next year. Overall, it was down now $18,911 compared to this fiscal year. Most of that was due to the dispatching services he had increased the projection by using the monthly average for the city amounts paid to the Sheriff for dispatching.

2.5 Preliminary FY 25-26 Budget

Duncan walked through the total budget requests made by all departments. He had a proposal for changing how animal control is budgeted by instead of transferring money from the general fund to animal control, they would pay the payroll costs of animal control from the general fund and transfer the total cost of the administrator salary from the animal control fund. This would make the Animal Control Fund much closer to balanced as opposed to the current setup. He also passed out a sheet showing 5 buckets, non-Sheriff salary increases ($25,698), non-Sheriff other increases ($41,786), Sheriff salary increases ($92,729), Sheriff overtime ($70,097), and Sheriff other increases ($247,525). As stated before, the revenue is basically flat from current year so there were harder decisions to make.

3. Adjournment

3.1 Adjourn Meeting

Motion by Heuer, seconded by Kiel to adjourn at 6:48 pm. All in favor. Motion carried.

https://macoupincountyil.diligent.community/document/8548f311-1f9b-4fff-b482-d78fcaed058b/