South Central Reporter

Macoupin County Board Finance Committee met Aug. 5.

Here are the minutes provided by the committee:

1. Call to Order

1.1 Roll Call

There were six members present and one member absent.

2. Agenda Items

2.1 FY 24-25 Budget Review

Duncan briefly walked through the General Fund expenses and said that the county was running about $167,005 ahead of where we were at this point last fiscal year. There are some departments which will need increases, but those will be talked about the next agenda item. 

Duncan also walked through the revenue side of the general fund. Using the same revenue review they had been using, the county has brought in about $162,000 more than this point last fiscal year. However, Duncan pointed out thanks to DCFS reimbursement, there is about $105,000 more this year that wouldn't have come in since we didn't have that reimbursement last year. So an apples to apples comparison is more like $57,736 more this year than last. 

2.2 Resolution Regarding FY 24-25 General Fund Budget Appropriations 

For the General Fund budget requests, Dugan with the Sheriff's department had requested the following moves be made:

 Decrease Sheriff budget by $5,000

 Increase Jail budget by $11,093

 Decrease Courthouse budget by $3,200

 Decrease New Vehicle budget by $28,993

 Increase Court Security by $1,600

 Increase Jail Medical by $24,500

These moves would be budget neutral among the Sheriff line items.

Kravanya was unable to be present due to a call but his budget also needed additional funding due to costs of medical exams. He needed an additional $21,000 added to his budget. Duncan then walked the Board through other moves they could make at the end of the year. 

 They could transfer $70,097.49 from the General Fund to the Budget Stabilization Fund to fully fund it at 15% of the 5 most recent General Fund budgets. 

 WIth what is remaining out of the Capital Outlay budget, they could transfer $150,000 into the COVID Grant Fund and earmark it for the Jail Lock upgrade future project. 

 WIth the goal of purchasing 2 additional vehicles this month, they could move $50,000 from the Insurance line item to the Purchase of New Vehicle line item. 

 To build up the Tort Liability Fund balance, they could transfer the remaining $65,000 in permanent transfers in the Tort Liability Fund. 

 They could transfer $30,000 from Capital Outlay to the County Farm Fund for Contingency - Back pay for when the AFSCME contract settles. 

 The Board could transfer the remaining $56,150 from the estate donation to Animal Control in the General Fund to the Animal Control Fund to help build up a rainy day fund for Animal Control now that salaries will be paid out of the General Fund. 

 Duncan said most of these moves would be budget neutral except for the Budget Stabilization Fund Page transfer and Animal Control transfer, which could be covered by increasing the income tax revenue projection to what has already been receipted, an additional $121,449.57.

Dugan said that the Sheriff's office planned to use the $50,000 to buy one new vehicle instead of 2 used ones to hopefully last longer and not have as much maintenance costs

Motion to recommend the resolution as outlined.

Moved by: Gordon Heuer

Seconded by: Ross Adden

Carried

2.3 Resolution Regarding FY 24-25 Special Funds Appropriations

Duncan said he had three funds he knew of that needed increased.

 Document Storage Fund increase by $50,000 to budget for a permanent transfer into the General Fund 

 County Farm Fund - increase by $1,710 to cover appraisal work not initially budgeted for 

 COPs Grant School Fund - increase by $500 for a discrepancy between budgeted transfer and budgeted dollars 

Reinhart also had 2 funds to discuss 

 County Motor Fuel Fund needed an additional $180,000 to cover a budget shortfall 

 The Lotus Wind Road Use Agreement Fund had started this year but never had a budgeted for. It could be budgeted at the $1,000,000 that had been given to the county for the fund. 10 Motion to recommend the resolution as outlined in the request. 

Moved by: Bernie Kiel

Seconded by: Gordon Heuer

Carried

2.4 Discussion of FY 25-26 Budget and Revenue Projections

Duncan said the revenue and expenses for the general fund for next year are the same as they were in the tentative numbers present in July. Revenue is projected to come in at $10,335,724 or about 2.5% more than this year. Nearly 58% of that comes from state funding. On the expense side, the total expenses are $10,318,790.15 or about 2.37% more than budgeted this year. Nearly 78% of the budget is salaries and benefits. This left a projected surplus of $16,934.06.

2.5 Resolution Establishing FY 25-26 General Fund and Special Fund Appropriations 

Before recommending a budget, there were four requests to consider: 

 Bresnan requested his salary be increased by $10,000 or 13.6%, with the state reimbursing 50% of that increase or $5,000 

 Garrison requested his budget be increased by $12,609.97 as the state had increased his salary by that amount and the revenue projection for his salary to be increased by the same amount as the state covers 100% of it. 

 Clough requested her budget be increased by $7,495.14 to cover what her salary was increased by the state and also reflect the new, lower salary for her new secretary but did not provide an number on the revenue side. 

 Ashby was unable to attend the meeting due to an illness but had asked Duncan to request that her ECitation Fund from $12,200 to $16,000 as she was switching the software company she uses and this number reflected the new fees.

Motion recommend the budget resolution as updated with the 4 requests.

Moved by: Mark Dragovich

Seconded by: John Blank

2.6 Health Insurance Renewal Update 

Duncan said that so far 5 companies had requested information on the county group. Bids were due on August 19th and the Finance meeting would be that night to review the bids. 

2.7 Transitioning Funds into Financial Software 

Duncan said the process of transitioning the funds not in the county financial software was going well so far. He appreciated Dugan getting her fund information to him so quickly and hoped the process would go smooth for the September 1st deadline. 

2.8 Granting Power-to-Act to Finance Committee on End of Year Bills 

Duncan said that unless the committee had any objections the deadline to pay any final bills would be the end of the day on August 20th and the Finance meeting to approve them would be August 25th. 

3. Adjournment 

3.1 Adjourn Meeting 

Motion by Blank, seconded by Kiel to adjourn at 6:55 pm. All in favor. Motion carried. 

https://macoupincountyil.diligent.community/document/13249/?lastModified=638920138368430000