Carlinville Community Unit School District 1 Board of Education met June 10.
Here is the minutes provided by the board:
Public Hearing at 6:45 p.m.
Public hearing with regards to the FY 19 Amended Budget.
The Public Hearing was called to order at 6:45 p.m. by Vice - President Dr. Tracey Smith. The following members were present: Kathy Norris, Tracey Smith, Sam Harding and Bobbi Bates. Absent Dan Kallal, Martha Armour and Dale Reels. Vice - President Smith declared a quorum and the hearing proceeded.
Heather DeNeve, Business Manager, gave some brief information to the public as to the FY 19 Amended Budget. The school district has to amend the budget each year as the line items change. FY2019 Revenues are $180,876 higher than budgeted some of the factors are due to the Title Grants, interest earnings and the projected State making payments. FY2019 Expenditures are also higher by $41,674 than budgeted due to Special Education Tuition, Technology bandwidth and salaries/benefits mostly health insurance. In Operation Funds budget was ($411,026) and amended budget is ($314,736) with the difference of $96, 290. Looking at the forecast we should recover depending on what the State sends we may have a balanced budget.
The Hearing was opened up for public comment. No public comments were made.
With no public comment, Vice-President Smith asked for a motion to adjourn the hearing. A motion to adjourn was made by Kathy Norris and seconded by Bobbi Bates. Roll call vote: Yea: Kathy Norris, Bobbi Bates, Tracey Smith, and Sam Harding. No Nay votes. Absent: Dan Kallal, Martha Armour and Dale Reels
Public Hearing adjourned at 6:55 p.m.
A regular meeting of the Board of Education was held beginning at 7:00 p.m.
1. Roll Call and Pledge of Allegiance
Meeting was called to order at 7:00 p.m. by President Dan Kallal. The following vere present: Dan Kallal, Martha Armour, Sam Harding, Tracey Smith, Dale Reels, Bobbi Bates and Kathy Norris. President Kallal declared a quorum and the meeting proceeded.
2. District Spotlight- CUSD #1 Illinois State Scholars, Academic Challenge Team and Math Team
The spotlight was on the CUSD #1 Illinois State Scholars, Academic Challenge Team and Math Team - See attached sheet for a list of students.
Mr. Drew talked about the great success of the Academic Challenge Team has had across the board. They placed second in State competition. Academic Challenge team was originally called Jets then WYSE. Coaches are Darrin DeNeve, Chad Easterday, Lisa Kelly, Charlie Taylor and Jason Crowell.
Coach DeNeve also coaches the Math Team. The Math Team was formed 5 years ago and the last 4 years Carlinville has won the Regional title and has been to the State competition. Mr. Drew congratulated all the Illinois State Scholars.
3. Recognition of Visitors/Public Comment
The following administrators were in attendance Dr. Becky Schuchman, Superintendent; Elise Schwartz, Primary School Principal; Roy Kulenkamp, Intermediate and Middle School Principal and Pat Drew, High School Principal, Danley Killam, Assistant Principal, Heather DeNeve, Business Manager and Theresa Gwillim, District Secretary. Other visitors included: Macoupin County newspaper
There was no public comment.
4. Approve Routine Items
A. Meeting Minutes, April 29, 2019 Board of Education Meeting
B. Bill List 11 & 11A
C. Payroll Number 12A & 12B
D. Treasurer's Report
E. Cash Flow
F. Administrative Office Revolving Fund, Building Revolving Funds & Activity Funds
G. Disposal of verbatim records for the month of November 2017
President Kallal asked for a motion to approve the routine items. A motion was made by Tracey Smith to approve the April 29, 2019 meeting minutes, Bill List 11 & 11A, Payroll List 12A & 12B, Treasurers Report and Revolving Fund reports and Disposal of verbatim records for the month of November 2017. Kathy Norris seconded the motion. Roll Call Vote. Yea: Martha Armour, Tracey Smith, Dan Kallal, Bobbi Bates, Sam Harding, Dale Reels and Kathy Norris. No Nay votes. Motion passed.
5. Communications/Reports/Discussion
A. Correspondence
Dr. Schuchman stated the US New & World Report named Carlinville High School to the overall ranking of the Bronze level.
At this time Dr. Schuchman stated we would need a motion to switch the order on the agenda. Motion made by Tracey Smith to move to item Dand then go back to item C when the students are done taking pictures for the newspaper. Martha Armour seconded the motion. Voice Vote: All-Yea. No Nay Votes. Motion Carried.
B. Committee Reports
President Kallal asked for Committee reports and there were none at this time.
C. Presentation of Middle School Activities/Athletics
Roy Kulenkamp presented two proposals to the board.
The first proposal was for Middle School Softball. A group of parents would be able to provide the funds for uniforms, supplies, equipment, officials and the cost of transportation to away games. The proposal also mentioned that a parent would be willing to volunteer to coach a softball team to hold the cost of the program down. There would need to be a number of games played to be considered IESA eligible. Softball season would be in the fall starting in August and ending in September. The team would be made of seventh and eighth graders.
The second proposal was for Middle School Golf program. Robert Duckels approached the school about allowing CMS students to enter the 2019 IESA State Golf Tournament. There will be no expense by the district. The IESA golf sectional is on Wed. Sept 4, 2019 and if a golfer advances to State it will be held Sept. 15, 2019. This would be similar to our bowling program we have right now. The parent would pay for the registration & green fee.
All of the volunteers would have to be IESA coach certified, students would have to have their physical, concussion protocol and sports contract signed.
D. Presentation on Senate Bill 533 By CHS Students
Andrew DeNeve, Travis Osborn, Tyler Behme and Tucker Green presented on Senate Bill 533. Senate Bill 533 is about doing away with daylight savings time. This was a project presented in Civics Class to write on something that impacts our society. This group of students wanted to see about making a change in daylight savings time. It was originally used to conserve energy during World War 1. They stated that it is time to do away with it and go on daylight saving permanently. Studies have shown that the time changes affect mood, judgement, health, work injuries and sleep. These Seniors boys met with Senator Andy Manar during the presentation Senator Manar was impressed and said it was worth looking into and is sponsoring the Bill. Please look for Senate Bill 533 - These 4 students will present on the Senate floor at the bill hearing. Dr. Schuchman stated how proud we are of them and how they have stepped up and are trying to make a difference.
E. Discussion of Architectural Firm
Dr. Schuchman stated that we had 5 architectural firms turn in their proposals. There was an interview process with two of the firms. The firm we would like to present to the board is FGM Architects. Dr. Schuchman recommended the Board approve FGM Architectural Firm as the District architects during the motions.
F. Discussion over proposed Solar Projects
Dr. Schuchman talked about getting information out to the community on our Solar Projects. On, May 7 we had a community wide meeting and received a lot of positive feedback and a few questions. I will be working on getting a FAQ sheet out for the community to review. Dr. Schuchman stated that the deadline for the grant is coming due - it is on May 20th they are asking for an extension on that we are still waiting on the 3rd party's site lease & PPA. Dr. Schuchman asked that the board table the approval or rejection of a solar agreement until the next meeting.
G. Second Reading of IASB recommended changes to the Board of Education's Policy Manual
Dr. Schuchman talked about a company we use called Press Plus authorized by ISBA and they send out quarterly reports to help us keep up on the changes in the law for our school board policy manual. Dr. Schuchman recommended the Board approve the second reading of the proposed changes to the Board of Education Policy Manual.
H. Discussion Over the Board's interest in submitting a resolution to the IASB Delegate Assembly
Dr. Schuchman went over what a Resolution to IASB Delegate Assembly would entail if we interested in presenting a resolution at the School Board Conference.
I. Discussion over bids regarding Summer Projects
Dr. Schuchman discussed a few of the summer items that are being done around the buildings this year. The sewer line & remodeling the kitchen at the Carlinville High School the architect is approving this project.
CPS -
Restrooms
Fence
Remove wood chips
CIS -
Replace Music room doors
Oil & chip parking lot
Replace lights to LED throughout the year
CMS/CHS -
Oil & chip parking lots
Gym floors refinished
Abate Asbestos and replace carpet squares in 2 foyers
Replace the cooling tower
Dr. Schuchman recommended the Board approve the summer project bids during the motions.
J. Discussion over Food Bids for the 2019-2020 School Year
Dr. Schuchman stated that we received a few bids on the different items for food service. Dr. Schuchman recommended the Board approve the food bids presented during the motions.
6. Executive Session
The appointment, employment, compensation, performance or dismissal of specific employees of the District or legal counsel for the District; including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity.
A. Student Disciplinary Cases (if applicable)
No student discipline at this time.
President Kallal asked if there was a need to go into executive session. No Board member voice a reason to go into executive session. Therefore, President Kallal moved to the next agenda item, action items.
7. Action
A. Resignations
President Kallal asked for a motion to accept the resignation of the following to be effective the end of the 2018-2019 school year:
• Quinn Steiner as the Assistant High School Boys' Basketball Coach;
• Wendy Walden as a cafeteria employee at the High/Middle School
• Deb Rathgeb as the prom sponsor
The motion was made by Kathy Norris and seconded by Bobbi Bates. Voice Vote: All-Yea. No Nay Votes. Motion Carried.
B. Employment
President Kallal asked for a motion to employ the following for the 2019-2020 School year:
• Michael Morrison as the paid High School Assistant Football Coach
• David Suits as the Varsity Boys Basketball Coach for the 2019-2020
• Jenna Wernsing for the position of High School PE Instructor
• Alexis Burns and Jenna Wernsing as the Head Boys High School Track Coach.
Motion made by Bobbi Bates and seconded by Kathy Norris.
Roll Call Vote: Martha Armour - Yea, Tracey Smith - Yea, Dan Kallal - Yea, Bobbi Bates - Yea, Sam Harding - Yea, Dale Reels - Yea and Kathy Norris - Yea. No Nay Votes. Motion carried.
C. Middle School Activities Athletics
President Kallal asked for a motion to approve softball and golf at the Middle School level pending completion of all financial and coaching requirements. Tracey Smith made a motion and seconded by Bobbi Bates.
Roll Call Vote: Martha Armour - Yea, Tracey Smith - Yea, Dan Kallal - Yea, Bobbi Bates - Yea, Sam Harding - Yea, Dale Reels - Yea and Kathy Norris - Yea. No Nay Votes. Motion carried.
D. Architectural Services
President Kallal asked for a motion to approve FGM Architectural Firm as the District architects.
Tracey Smith made a motion and seconded by Kathy Norris.
Roll Call Vote: Martha Armour - Yea, Tracey Smith - Yea, Dan Kallal - Yea, Bobbi Bates - Yea, Sam Harding - Yea, Dale Reels - Yea and Kathy Norris - Yea. No Nay Votes. Motion carried.
E. Solar
President Kallal asked for a motion to table the approval or rejection of a solar agreement until the next meeting. Bobbi Bates made a motion and seconded by Tracey Smith Voice Vote: All-Yea. No Nay Votes. Motion Carried.
F. Board Policy
President Kallal asked for a motion to approve the Second Reading of the Proposed Changes to the Board of Education's Policy Manual which were read earlier during this meeting.
Motion made by Bobbi Bates and seconded by Kathy Norris. Voice Vote: All-Yea. No Nay Votes. Motion Carried.
G. Summer Project
President Kallal asked for a motion to approve the summer project bids as presented earlier during this meeting. Martha Armour made a motion and seconded by Bobbi Bates. Roll Call Vote: Martha Armour - Yea, Tracey Smith - Yea, Dan Kallal - Yea, Bobbi Bates - Yea, Sam Harding - Yea, Dale Reels - Yea and Kathy Norris - Yea. No Nay Votes. Motion carried.
H. Food Bids
President Kallal asked for a motion to approve the food service bids for the 2019-2020 school year as presented earlier this meeting. Kathy Norris made a motion and seconded by Bobbi Bates, Roll Call Vote: Martha Armour - Yea, Tracey Smith - Yea, Dan Kallal - Yea, Bobbi Bates - Yea, Sam Harding - Yea, Dale Reels - Yea and Kathy Norris - Yea. No Nay Votes. Motion carried.
I. Student Discipline (if required)
No student discipline at this time.
8. Adjournment
A. Adjournment to a Public Hearing on the amended budget - Monday, June 10, 2019 at 6:45 p.m. to be held at Carlinville High School Media Center located at 829 West Main Street, Carlinville, Il 62626. Followed by a regular board meeting at 7:00 p.m.
Tracey Smith made a motion to adjourn the meeting and seconded by Bobbi Bates. Public Hearing on the amended budget - Monday, June 10, 2019 at 6:45 p.m. to be held at Carlinville High School Media Center located at 829 West Main Street, Carlinville, Il 62626. Followed by a regular board meeting at 7:00p.m. Voice Vote: All-Yea. No Nay Votes. Motion Carried.
Meeting adjourned at 9:05 p.m.
https://v3.boardbook.org/Public/PublicItemDownload.aspx?mk=50331168&fn=minutes.pdf
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