Bond County Community Unit School District No. 2 Board of Education met June 26.
Here is the minutes provided by the board:
Board President Edmar Schreiber called the hearing to order at 6:48 p.m.
Those present were board members Prater, Schreiber, Sidwell, Wall, Workman, and Zeeb. Others present were Superintendent Wes Olson; Facilities Director Mike Wilhite; Transportation Director Sean Traylor; Business Manager Dena Petroline; Board Secretary Emily Laesch; Greenville Advocate Emily Rose; WGEL Jeff Leidel; Susan Corbus, Eric Smith, Adam Simmonds, and Aristede Ephron.
BUDGET HEARING
A copy of the amended budget was available for the Board to review. Dr. Olson shared that when the budget was approved last fall, there was a slight deficit. He was pleased to announce that the amended budget actually shows a slight surplus. By having the hearing and meeting as late as possible in June, the amounts are as close to possible as actuals for the fiscal year. There may be some changes during the audit process, but this is a good picture of where the District is at right now. There was no Public Comment regarding the amended budget.
ADJOURN
Motion by Sidwell, second by Wall, that the hearing be adjourned at 6:54 p.m. Voice vote. Motion carried 6-0.
CALL TO ORDER
The regular meeting was called to order by Board President Edmar Schreiber at 6:54 p.m.
Those present were board members Prater, Schreiber, Sidwell, Wall, Workman, and Zeeb. Others present are listed above.
PUBLIC COMMENT
There was no public comment.
EXECUTIVE SESSION
Motion by Workman, second by Sidwell, that the board of education enter into executive meeting at 6:56 p.m. to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity, collective negotiating matters between the District and its employees or their representatives, or deliberation concerning salary schedules for one or more classes of employees; and the selection of a person to fill a public office, including a vacancy in a public office, when the District is given power to appoint under law or ordinance, or the discipline, performance or removal of the occupant of a public office, when the District is given power to remove the occupant under law or ordinance. Roll call vote: Prater, yes; Schreiber, yes; Sidwell, yes; Wall, yes; Workman, yes; Zeeb, yes. Motion carried 6-0.
Motion by Wall, second by Zeeb, that the board of education return to open session at 8:34 p.m. Roll call vote: Prater, yes; Schreiber, yes; Sidwell, yes; Wall, yes; Workman, yes; Zeeb, yes. Motion carried 6-0.
EXECUTIVE SESSION MINUTES
Motion by Sidwell, second by Wall, to approve the Executive Session minutes of the May 20, 2019, regular school board meeting. Roll call vote: Prater, yes; Schreiber, yes; Sidwell, yes; Wall, yes; Workman, yes; Zeeb, yes. Motion carried 6-0.
BOARD MEMBER APPOINTMENT
Motion by Workman, second by Zeeb, to appoint Aristede Ephron to fill the vacated seat of Ashley Driemeyer and be officially sworn in at the July 15, 2019 regular school board meeting. Roll call vote: Prater, yes; Schreiber, yes; Sidwell, yes; Wall, yes; Workman, yes; Zeeb, yes. Motion carried 6-0.
RETIREMENT
Motion by Sidwell, second by Wall, to accept the retirement of Dolly Carrell, Teacher's Aide at Greenville Elementary School, effective at the conclusion of the 2020-2021 school year. Roll call vote: Prater, yes; Schreiber, yes; Sidwell, yes; Wall, yes; Workman, yes; Zeeb, yes. Motion carried 6-0.
RESIGNATIONS
Motion by Workman, second by Zeeb, to accept the resignation of Ariel Snider, Kindergarten Aide at Greenville Elementary School, effective May 23, 2019. Roll call vote: Prater, yes; Schreiber, yes; Sidwell, yes; Wall, yes; Workman, yes; Zeeb, yes. Motion carried 6-0.
Motion by Sidwell, second by Wall, to accept the resignation of Breanna Sasse,
Teacher's Aide for Bond County KRP, effectively immediately. Roll call vote: Prater, yes; Schreiber, yes; Sidwell, yes; Wall, yes; Workman, yes; Zeeb, yes. Motion carried 6-0.
Motion by Sidwell, second by Zeeb, to accept the resignation of Terry Swalley as Freshman Girls' Basketball Coach at Greenville High School, effective immediately. Roll call vote: Prater, yes; Schreiber, yes; Sidwell, yes; Wall, yes; Workman, yes; Zeeb, yes. Motion carried 6-0.
PAYROLL AND BENEFITS SECRETARY
Motion by Sidwell, second by Zeeb, to hire Jennifer Mitchell as the Payroll and Benefits Secretary, beginning July 1, 2019, as a full time employee for 260 days per year, at the rate of $19.58 per hour for 7.5 hours per day. Roll call vote: Prater, yes; Schreiber, yes; Sidwell, yes; Wall, yes; Workman, yes; Zeeb, yes. Motion carried 6-0.
POCAHONTAS FOOD SERVICE MANAGER
Motion by Sidwell, second by Wall, to hire Allison Smith as the Pocahontas Food Service Manager for 6.5 hours per day at the rate of $13.18 per hour. Roll call vote: Prater, yes; Schreiber, yes; Sidwell, yes; Wall, yes; Workman, yes; Zeeb, yes. Motion carried 6-0.
ATHLETIC COACHES
Motion by Workman, second by Sidwell, to hire Joshua Cox as the Freshman Girls' Basketball Coach at Greenville High School for the 2019-2020 school year. Roll call vote: Prater, yes; Schreiber, yes; Sidwell, yes; Wall, yes; Workman, yes; Zeeb, yes. Motion carried 6-0.
Motion by Sidwell, second by Wall, to hire Bill Carpenter as the Assistant Golf Coach at Greenville High School for the 2019-2020 school year. Roll call vote: Prater, yes; Schreiber, yes; Sidwell, yes; Wall, yes; Workman, yes; Zeeb, yes. Motion carried 6-0.
REPORTS OF BOARD COMMITTEES
The Policy and Curriculum Committee did not meet in June.
The Facilities and Transportation Committee did not meet. Information was presented at the Special School Board meeting held on June 17, 2019. Dr. Olson shared information with the Board concerning the summer projects that are taking place. The High School track project is nearly finished. Due to unforeseen damage
to the side bracing of the building, the Board may consider to approve Building Perlin & Bracing Work to be added to the project. Thanks to the hard work and fundraising efforts of Sorento School, enough funds have been collected to order the new playground equipment to be installed for next year. New bus lease-to purchase information was presented.
The Finance Committee did not meet. Information was presented at the Special School Board meeting held on June 17, 2019. The Board reviewed the bills to date for the month of June, 2019, and the Finance Report for the month of May, 2019. Dr. Olson shared that the Final FY19 Amended Budget will be discussed during the Budget Hearing and will be considered for approval later during the regular meeting. In addition, the Board may also consider approving a spending resolution that will allow the District to pay bills and make purchases for the 2020 fiscal year prior to the adoption of the FY20 Budget.
SUPERINTENDENT'S REPORT
Superintendent Olson explained that since the FY20 Budget will not be adopted until the fall, there will be action taken on a spending resolution that will allow District fiscal officers to pay bills and expenses until the budget is approved. He also shared that due to the state providing information earlier this year, there is a chance that the FY20 Budget MAY be approved in August rather than September when it is usually approved.
CONSENT AGENDA
Consent agenda items were presented to the board for its approval.
Motion by Zeeb, second Wall, that recommendations for consent agenda items be approved as follows:
A. Open Minutes of the May 20, 2019, Regular Board Meeting
B. Open Minutes of the June 17, 2019, Special Board Meeting
C. June Expense Reimbursements
D. Revision to the 2019-2020 School Year Calendar
E. Overnight Trip Request for Girls' Tennis Team
F. Destruction of Closed Session Recordings
Roll call vote: Prater, yes; Schreiber, yes; Sidwell, yes; Wall, yes; Workman, yes; Zeeb, yes. Motion carried 6-0.
BILLS
Motion by Sidwell, second by Workman, that the bills for the month of June, 2019, in the amount of $342,258.72 be approved as listed. Roll call vote: Prater, yes; Schreiber, yes; Sidwell, yes; Wall, yes; Workman, yes; Zeeb, yes. Motion carried 6-0.
FINANCIAL REPORT
Motion by Wall, second by Sidwell, that the financial report for the month of May, 2019, be approved as presented. Roll call vote: Prater, yes; Schreiber, yes; Sidwell, yes; Wall, yes; Workman, yes; Zeeb, yes. Motion carried 6-0.
ABATEMENT OF WORKING CASH FUND
Motion by Workman, second by Sidwell, to adopt the financial resolution authorizing an abatement and permanent transfer of $25,000.00 from the Working Cash Fund to the Operations and Maintenance Fund, effective June 1, 2019. Roll call vote: Prater, yes; Schreiber, yes; Sidwell, yes; Wall, yes; Workman, yes; Zeeb, yes. Motion carried 6-0.
ADOPTION OF FY19 AMENDED BUDGET
Motion by Sidwell, second by Wall, to adopt the FY19 Amended Budget as presented to the Board. Roll call vote: Prater, yes; Schreiber, yes; Sidwell, yes; Wall, yes;
Workman, yes; Zeeb, yes. Motion carried 6-0.
AUTHORIZATION TO SPEND FUNDS PRIOR TO FY20 BUDGET
Motion by Zeeb, second by Sidwell, to authorize the school treasurer and fiscal agents to expend District funds commencing July 1, 2019 and until such time as the Board approve the FY20 Budget. Roll call vote: Pratër, yes; Schreiber, yes; Sidwell, yes; Wall, yes; Workman, yes; Zeeb, yes. Motion carried 6-0.
ANNUAL AUDIT PROPOSAL
Motion by Sidwell, second by Wall, to accept the proposal from Mose, Yockey, Brown, & Kull, LLC., to perform the annual audit for the fiscal year ending June 30, 2019 at a cost not to exceed $10,975.00, as well as the required single audit at a cost not to exceed $4,500.00. Roll call vote: Prater, yes; Schreiber, yes; Sidwell, yes; Wall, yes; Workman, yes; Zeeb, yes. Motion carried 6-0.
PSIC COMMERCIAL INSURANCE RENEWAL
Motion by Workman, second by Zeeb, to approve the PSIC Commercial Insurance renewal for the 2019-2020 school year. Roll call vote: Prater, yes; Schreiber, yes; Sidwell, yes; Wall, yes; Workman, yes; Zeeb, yes. Motion carried 6-0.
GHS LOBBY MEN'S RESTROOM RENOVATION
Motion by Sidwell, second by Workman, to Table the GHS Lobby Men's Restroom renovation to evaluate and allow for more time for completion. This topic will be reopened at a later date. Roll call vote: Prater, yes; Schreiber, yes; Sidwell, yes; Wall, yes; Workman, yes; Zeeb, yes. Motion carried 6-0.
CHANGE ORDER FOR ECC RENOVATION
Motion by Zeeb, second by Sidwell, to approve the Change Order Items for the Early Childhood Center renovation project in an amount not to exceed $27,714.00. Roll call vote: Prater, yes; Schreiber, yes; Sidwell, yes; Wall, yes; Workman, yes; Zeeb, yes. Motion carried 6-0.
SORENTO SCHOOL PLAYGROUND EQUIPMENT
Motion by Wall, second by Sidwell, to approve the installation of new playground equipment at Sorento School, with the cost of the equipment to be paid from funds raised through Sorento School and with the District to replace the rock with mulch and supply manpower to erect the equipment - approximately $4,300.00. Roll call vote: Prater, yes; Schreiber, yes; Sidwell, yes; Wall, yes; Workman, yes; Zeeb, yes. Motion carried 6-0.
BUS LEASE/PURCHASE
Motion by Wall, second by Sidwell, that the 5-year lease/purchase quote from Midwest Bus Sales for two 2020 Saf-T-Liner 71 passenger buses without air conditioning for an annual payment of $36,240.16 for both buses approved as submitted. Roll call vote: Prater, yes; Schreiber, yes; Sidwell, yes; Wall, yes; Workman, yes; Zeeb, yes. Motion carried 6-0.
HS ATHLETIC OFFICIAL COMPENSATION
Motion by Sidwell, second by Workman, to approve the High School Athletic Officials
Pay Increase for the 2019-2020 school year as presented. Roll call yote: Prater, yes; Schreiber, yes; Sidwell, yes; Wall, yes; Workman, yes; Zeeb, yes. Motion carried 6-0.
BOARD MEMBER COMMENTS
Board Member Sidwell said it is really nice to see a surplus budget and he thanked everyone for working so hard to make it possible.
Board Member Sidwe
ADJOURN
Motion by Wall, second by Workman, that the meeting be adjourned at 9:20 p.m. Voice vote. Motion carried 6-0.
http://www.bccu2.org/uploads/7/1/5/3/71536593/june_26_2019_regular_meeting_minutes__1_.pdf
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