South Central Reporter

Macoupin County Finance Committee met Aug. 8.

Here is the minutes provided by the committee:

I. CALL TO ORDER

PRESENT: Thomas, Harding, Armour, Kiel, Lewis, Rull, Tranter, Dragovich, Duncan

ABSENT:

II. AGENDA ITEMS

1. Resolution Establishing FY 2019-2020 General Fund and Special Funds Appropriations

The proposed final budget book for the 2019-2020 fiscal year was presented to the committee. There were no real significant changes compared to the tentative budget that was adopted last month. The book presented descriptions of each general fund department, trend lines of spending since 1995, descriptions of the general fund revenue, special fund descriptions and balance history for the special funds.

Motion by Lewis, seconded by Rull to recommend the budgets for FY 2019-2020 to the full Board.

RESULT: MOTION TO RECOMMEND [UNANIMOUS]

MOVER: Shielda Lewis, Member

SECONDER: Gary Rull, Member

AYES: Thomas, Harding, Armour, Kiel, Lewis, Rull, Tranter

2. FY 18-19 Month 11 Budget Review

Clerk Duncan explained that the General Fund had two areas with concerns about finishing out the fiscal year, the Sheriff department and the Emergency Management Office. There would be a resolution to deal with both of those issues coming up.

On the revenue side, the county will have a surplus, but for accounting reporting it may depend on if a property tax distribution happens this fiscal year or not. We had already had one by the end of July last year.

3. Resolution Amending FY 2018--2019 General Fund Appropriations

Clerk Duncan said this resolution was based off the Sheriff's department sending over a document showing that among all of their general fund budgets, they are $109,000 short for the year. This resolution moves funds around based on their recommendation and adds in an additional $130,000 to make sure they can finish the fiscal year. This resolution also increases the EMA budget to cover the salary increases of the last few years for his department. To cover these costs, the federal prisoner reimbursement line item is being increased to $500,000, close to what has been brought in, from $0.

Motion by Armour, seconded by Harding to recommend the resolution.

RESULT: MOTION TO RECOMMEND [UNANIMOUS]

MOVER: Todd Armour, Member

SECONDER: Bill Harding, Vice Chair

AYES: Thomas, Harding, Armour, Kiel, Lewis, Rull, Tranter

4. Resolution Amending FY 2018-2019 Special Fund Appropriations

Clerk Duncan explained this was a placeholder in case some issue came up. There was no action needed.

5. Resolution Transferring Funds to the Budget Stabilization Fund

Clerk Duncan explained this would transfer out the remaining capital outlay budget to the Budget Stabilization Fund. Since this money was appropriated for the dome and roof repair project which will happen next year, this will allow the money to be spent without an issue with how much money can be budgeted in the General Fund for capital outlay projects.

Motion by Rull, seconded by Tranter to recommend the resolution.

RESULT: MOTION TO RECOMMEND [UNANIMOUS]

MOVER: Gary Rull, Member

SECONDER: Mike Tranter, Member

AYES: Thomas, Harding, Armour, Kiel, Lewis, Rull, Tranter

6. Resolution Establishing Public Defender Automation Fund

Clerk Duncan explained this resolution is required to create a Public Defender Automation Fund due to the fees and fines changes the state had passed. In certain cases, 2 dollars will be collected and needs to be receipted into this Public Defender Automation Fund. It is similar to the State's Attorney Automation Fund created back in 2012 which while she had spent a little out of there for networking, currently has a balance of $9,000.

Motion by Kiel, seconded by Harding to recommend the resolution.

RESULT: MOTION TO RECOMMEND [UNANIMOUS]

MOVER: Bill Harding, Vice Chair

SECONDER: Bernie Kiel, Member

AYES: Thomas, Harding, Armour, Kiel, Lewis, Rull, Tranter

7. Power-to-act for Approving End of Fiscal Year Bills

Clerk said he was looking for a deadline of August 23rd for bills to be paid before the end of the fiscal year and for there to be a Finance meeting on August 27th for them to approve those bills.

Motion by Harding, seconded by Kiel to request from the full Board the power to act on approving the end of fiscal year bills.

RESULT: MOTION TO RECOMMEND [UNANIMOUS]

MOVER: Bill Harding, Vice Chair

SECONDER: Bernie Kiel, Member

AYES: Thomas, Harding, Armour, Kiel, Lewis, Rull, Tranter

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