Village of Lincolnshire Village Board met Sept. 14.
Here is the minutes provided by the board:
1.0 ROLL CALL
Mayor Brandt called the meeting to order at 7:00 p.m., and Village Clerk Mastandrea called the Roll.
2.0 PLEDGE OF ALLEGIANCE
3.0 REPORTS OF OFFICERS
3.1 Mayor’s Report
3.1 Trick-or-Treating
Mayor Brandt stated Lincolnshire will be having Trick-or-Treating this year. If families want to participate they can do so. It currently meets the Re-Open Illinois Phase 4 criteria. If the state comes out with a different directive, this could change and residents will be updated.
Mayor Brandt stated she has gotten a lot of feedback from the community about allowance of Trick-or-Treating; especially since Boo Bash was canceled.
3.2 Village Clerk’s Report – None
3.3 Village Treasurer’s Report – None
3.4 Village Manager’s Report
3.41 Special Event Committee Meeting
Village Manager Burke noted Village staff held a Special Event Committee meeting to discuss different ways to celebrate leading up to Halloween since Boo Bash is not taking place this year. Staff will report back to the Board regarding their ideas. Village Manager Burke stated there was a discussion in the meeting on how the Village would help those who do not want to participate in Trick-or-Treating due to the need for being socially distant. Staff is coming up with some guidelines to help assist with this message. One idea was for homes to download a PDF they could hang in their windows that would be visible from the roadway.
Trustee Raizin stated she also received a lot of feedback from residents and one of the ideas of the residents was instead of not participating, have a sign to put on a door, window, or mailbox if they are participating. Trustee Raizin stated a positive sign might be a better message.
3.42 Meeting Reminders
Village Manager Burke stated the second meeting in September will be held on Tuesday, September 29 which was approved on the calendar last year when considering the meeting for the year. The first meeting in October will also be held on a Tuesday due to Columbus Day.
Staff is hoping to host a hybrid meeting for September 29; Board members could participate either remotely or in-person at the Village Hall.
3.43 Leaf Collection
Staff has been getting inquiries regarding leaf collection. Village Manager Burke noted leaf collection will be happening this year, but it typically doesn’t start until mid-October and staff will get the information out. Village Manager Burke noted in the past few years, leaf collection has been extended, so staff is working with Waste Management on an alternate schedule due to leaves coming down later.
3.44 April 6 Consolidated Election
Village Manager Burke reminded the Board that the petition circulation period for the April 6 consolidated election starts September 22. There are three Trustee positions whose terms will be up in 2021.
3.45 Spring Cleanup
Trustee Hancock asked about the rescheduled spring cleanup and asked if additional notification should be sent out since it has been rescheduled.
Village Manager Burke noted staff has been posting the information weekly on social media and in E-News. Village Manager Burke suggested sending out a Blackboard connect message and putting out the electronic signage boards.
4.0 PAYMENT OF BILLS
4.1 Bills Presented for Payment on September 14, 2020 in the amount of $910,188.12
A summary of the September 14, 2020 bills prelist was presented for payment with the total being $910,188.12. The total amount is based on $278,500 for General Fund; $42,700 for Water & Sewer Fund; $2,400 for Water & Sewer Improvement Fund; $33,400 for Vehicle Maintenance Fund; and $553,200 for General Capital Fund.
Trustee Harms Muth asked why the General Capital Fund was such a substantial amount this pay period. Village Manager Burke stated the major expenditure is for the asphalt project; the completion of what took place over the summer months. Village Manager Burke noted there is a $100,000 expenditure for the Whytegate Park project which included the Whytegate Park tennis courts; a $50,000 expenditure for brick repairs at Village Hall; and $350,000 to Schroeder Asphalt for the 2020 Paving Program which includes street and parking lot resurfacing at North Park and the Public Works Facility.
Trustee Grujanac moved and Trustee Leider seconded the motion to approve the bills prelist dated September 14, 2020 as presented. The roll call vote was as follows:
AYES: Grujanac, Hancock, Harms Muth, Leider, Pantelis, Raizin
NAYS: None
ABSENT: None
ABSTAIN: None
Mayor Brandt declared the motion carried.
5.0 CITIZENS WISHING TO ADDRESS THE BOARD (on agenda items only)
6.0 CONSENT AGENDA
6.1 Approval of August 24, 2020 Regular Village Board Meeting Minutes
6.2 Approval of August 24, 2020 Committee of the Whole Meeting Minutes
6.3 Approval of an Ordinance Amending Title 1 (Administration), Chapter 8 (Village Finances), Chapter 10 (Annexation Procedures), and Chapter 15 (Comprehensive Fee Schedule) of the Lincolnshire Village Code Regarding Planning/Application/Escrow Fees and Annexation Procedures (Village of Lincolnshire)
6.4 Approval of an Ordinance Regarding Text Amendments to Chapters 2 (Zoning Definitions) and Chapter 3 (General Zoning Regulations) of Title 6 (Zoning of the Lincolnshire Village Code to Define and Regulate Massage Businesses as Special Accessory Uses (Village of Lincolnshire)
6.5 Approval of a Contract with American Underground at a Cost not to Exceed $60,461.56 for the 2020 Sanitary and Storm Sewer Cleaning and Televising Project (Village of Lincolnshire)
6.6 Approval of a Resolution Approving an Agreement Pertaining to the Regulation of Traffic and Parking at 400, 450, 405, 425 and 445 South Village Green (Village Place Condominiums & Village Green of Lincolnshire Condominium Association) Trustee Grujanac moved and Trustee Leider seconded the motion to approve the Consent Agenda as presented. The roll call vote was as follows:
AYES: Grujanac, Hancock, Harms Muth, Leider, Raizin, Pantelis
NAYS: None
ABSENT: None
ABSTAIN: None
Mayor Brandt declared the motion carried.
7.0 ITEMS OF GENERAL BUSINESS
7.1 Planning, Zoning & Land Use
7.2 Finance and Administration
7.21 Approval of an Ordinance Authorizing a Seventh Extension of a Declaration of Emergency (Village of Lincolnshire – Waiver of First Reading Requested)
Trustee Grujanac moved and Trustee Harms Muth seconded the motion to waive the first reading of an Ordinance authorizing a seventh extension of a Declaration of Emergency. The roll call vote was as follows:
AYES: Harms Muth, Leider, Grujanac, Pantelis, Raizin, Hancock
NAYS: None
ABSENT: None
ABSTAIN: None
Mayor Brandt declared the motion carried.
Trustee Grujanac moved and Trustee Harms Muth seconded the motion to approve an Ordinance authorizing a seventh extension of a Declaration of Emergency. The roll call vote was as follows:
AYES: Harms Muth, Leider, Grujanac, Pantelis, Raizin, Hancock
NAYS: None
ABSENT: None
ABSTAIN: None
Mayor Brandt declared the motion carried.
7.3 Public Works
7.4 Police
7.41 Approval of an Extension to an Intergovernmental Agreement
Regarding Regional 9-1-1 Consolidate Project (Village of Lincolnshire)
Chief of Police Leonas provided a brief summary of an extension to an Intergovernmental Agreement regarding Regional 9-1-1 Consolidate Project. This will commit all municipalities involved to one more year of research, but at no cost.
Trustee Grujanac moved and Trustee Leider seconded the motion to approve an extension to an Intergovernmental Agreement regarding Regional 9-1-1 Consolidate Project. The roll call vote was as follows:
AYES: Harms Muth, Leider, Grujanac, Pantelis, Raizin, Hancock
NAYS: None
ABSENT: None
ABSTAIN: None
Mayor Brandt declared the motion carried.
7.5 Parks and Recreation
7.6 Judiciary and Personnel
8.0 REPORTS OF SPECIAL COMMITTEES
9.0 UNFINISHED BUSINESS
10.0 NEW BUSINESS
11.0 EXECUTIVE SESSION
12.0 ADJOURNMENT
Trustee Grujanac moved and Trustee Harms Muth seconded the motion to adjourn.
The voice vote was unanimous and Mayor Brandt declared the meeting adjourned at 7:17 p.m.
https://www.lincolnshireil.gov/government/about/agendas-minutes-packets-video?format=raw&task=download&fid=2526
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