City of Centralia City Council met Oct. 13.
Here is the minutes provided by the council:
Per Senate Bill 2135, the City Council for Centralia, Illinois met via video conference. Mayor Williams called the meeting to order at 6:10 p.m.
ROLL CALL
Present: Mayor Williams, Councilman Jones, and Councilman Smith (all attended electronically) Absent: Councilman Sauer and Councilman Marshall
Staff Members Participating Physically at City Hall: Lowell Crow, City Manager; Bill Agee, City Treasurer, and Kim Enke, City Clerk
Staff Members Participating Electronically: Luke Behme, City Attorney; Doug Gruenke, City Attorney; Katie Plutz, Assistant City Manager and Economic Development Director; Gayla Harting, Community Development Director; Michelle Liggett, Finance Director; Jeff Schwartz, Public Works Director; and Chief Lynch, Fire Department
PRAYER & PLEDGE OF ALLEGIANCE
Mayor Williams led the Pledge of Allegiance.
AMENDMENTS AND/OR ADDITIONS TO AGENDA
None
PUBLIC PARTICIPATION
Employee Service Awards were presented recognizing Police Lieutenant Jamie James for 20 years of service; Police Officer Shawn Richards for 20 years of service; Police Officer William White for 20 years of service; and Firefighter Cory Kleiboeker for 20 years of service
The Women In Business Week Proclamation was read by City Clerk Enke.
CONSENT AGENDA
A Motion was made by Councilman Jones and seconded by Councilman Smith to Approve Items 1-5 of the Consent Agenda.
1. Approval Of The Minutes Of The September 28, 2020 City Council Meeting
2. Approval Of Payrolls And Vouchers In The Amount Of $941,422.30
3. A Resolution Regarding Closed Session Minutes
4. An Ordinance Waiving the Application of Chapter 12, Section 12-6 of the Centralia Municipal Code for 102 E. Broadway (Crooked Creek Winery Downtown) On Multiple Dates
5. A Resolution Approving A Landlord’s Estoppel Certificate For A Mortgage In Reference to Lake Lease Site J-11
Ayes: Councilman Jones, Councilman Smith, and Mayor Williams
Nays: None
A majority of the Council voting aye, the motion carried.
REPORTS AND COMMUNICATIONS
None
BIDS
The bids were opened for the surplus property located at 404 N. Poplar. City Manager Crow stated that it is required that the bids be opened during the meeting and three bids were received by the Clerk. He also stated that the bid will be approved at the next Council meeting. One bid was received from United Medical Response, LLC. in the amount of $21,112.00. The second bid was received from Chanse Lyons in the amount of $8,257.00. The third bid received was from E&S Ventures in the amount of $6,759.00. It was noted that each of the bids included the 10% earnest money deposit.
The City Clerk stated that 4 other properties have been declared surplus with bids still being accepted. They will be opened at the next council meeting as well.
City Manager Crow stated that he had contacted other City Managers asking for recommendations of actuarial companies and also advertised the proposal request. He stated that proposals were requested from three firms but only one of them has submitted a proposal. He noted that the Treasurer is familiar with this company and they do pension actuarial work for the State. He stated that this would meet the requirements for GASB 75 as well as GASB 67 and 68, which were identified through the Standard and Poor’s review and also mentioned in the annual audit. He noted that GASB 75 is required to be completed every other year, so a three-year bid was requested and proposed. He noted that the Fire and Police Pension services are $2500 each with an increase of $75 the next year. He stated that since the City has under 100 employees, the cost is $3000 for the GASB 75. He stated the total cost would be $8,000 the first year and it will be less the second year since GASB 75 will not need to be done again till the following year when it will increase again in 2023. He stated that he recommends approval and it will meet the auditing requirements. He stated that the GASB 75 went into effect in 2018 and this was the first year that communities under 100 employees had to participate. He stated that the Treasurer will also echo the recommendation. A motion was made by Councilman Jones and seconded by Councilman Smith to Approve A Proposal From Foster And Foster For Actuarial Services.
Ayes: Councilman Jones, Councilman Smith, and Mayor Williams
Nays: None
A majority of the Council voting aye, the motion carried.
City Manager Crow stated that there were bids received for the chemicals and also some bidders that responded that they were not going to be submitting bids. He stated that there were two companies that were the low bidders for the 4 chemicals with one of the companies, Hawkins, being the low bidder for 3 of the 4 chemicals and Water Solutions Unlimited being the low bidder for the Sodium Permanganate. A motion was made by Councilman Smith and seconded by Councilman Jones to Approve Water Treatment Plant Chemical Bids For 2020-2021.
Ayes: Councilman Jones, Councilman Smith, and Mayor Williams
Nays: None
A majority of the Council voting aye, the motion carried.
ORDINANCES
City Manager Crow stated that our region has been placed on warning for COVID restrictions due to an increase to the 7.5% rate. He stated that this ordinance will extend the permits for outdoor dining to December 31st. He stated that the current permits are set to expire October 31st and this will extend it for another two months for the businesses. A motion was made by Councilman Jones and seconded by Councilman Smith to Approve An Ordinance Amending Ordinance O20-09 For Restaurants And Bars.
Ayes: Councilman Jones, Councilman Smith, and Mayor Williams
Nays: None
A majority of the Council voting aye, the motion carried.
City Manager Crow explained that this is an annual renewal of the line of credit with Midland States Bank. He noted that the current rate is 1% below the current index rate and it is a $500,000 line of credit. He stated that it is required to be approved each year by ordinance. A motion was made by Councilman Jones and seconded by Councilman Smith to Approve An Ordinance Renewing A Line Of Credit With Midland States Bank.
Ayes: Councilman Jones, Councilman Smith, and Mayor Williams
Nays: None
A majority of the Council voting aye, the motion carried.
RESOLUTIONS
City Manager Crow noted that the calculation of the disbursement was completed by the Assistant City Manager/Economic Development Director, Katie Plutz, and this is the annual disbursement to Country Bobs. A motion was made by Councilman Smith and seconded by Councilman Jones to Approve A Resolution Approving the Disbursement of Funding per Development Agreement from the Tax Increment Finance District #4 to Country Bob Inc. in the Amount of $33,581.73.
Ayes: Councilman Jones, Councilman Smith, and Mayor Williams
Nays: None
A majority of the Council voting aye, the motion carried.
OTHER BUSINESS
None
UNFINISHED BUSINESS
A motion was made Councilman Jones to Table A Resolution To Accept The Collective Bargaining Agreement With The Illinois FOP Labor Council For Patrol Officers F.O.P Union #229. The motion died with a lack of second.
A motion was made Councilman Smith to Accept The Collective Bargaining Agreement With The Illinois FOP Labor Council For Patrol Officers F.O.P Union #229. The motion died with a lack of second.
REPORTS
City Manager Crow reported that the City was notified that the first check in the amount of $7,000 for the Cure Act will be cut and should arrive within the next few weeks. He stated that this covers several initial costs that includes the Zoom meeting software and computers. He also reported that the City is in the process of doing an airport obstruction study which will look at the trees and buildings around the airport that is required by the FAA. He stated that the letters to notify everyone went out last week and surveys will be completed next week. He also noted that clean up week is next week and leaf collection begins the week after. City Manager Crow recognized the St. Mary’s/Willow Grove Softball team on their State Championship win.
Councilman Smith congratulated the City employees that received recognition for their 80 years of combined service and thanked them for their commitment and loyalty to the City of Centralia.
Mayor Williams recognized and thanked the City employees for their loyalty and number of years of service. He also congratulated St. Mary’s/Willow Grove softball team for their accomplishment of winning the State Championship. Mayor Williams offered condolences to Rome Grade School and their families for the tragic loss of 10 year old student, Braden Tate.
ADJOURNMENT
A motion was made by Councilman Smith and seconded by Councilman Jones To Adjourn The Meeting.
Ayes: Councilman Jones, Councilman Smith, and Mayor Williams
Nays: None
A majority of the Council voting aye, the motion carried, and the meeting was adjourned at 6:43 p.m.
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