City of Centralia City Council met Feb. 28.
Here are the minutes provided by the council:
The City Council for Centralia, Illinois met in the Council Chambers at Centralia City Hall. Mayor Kuder called the meeting to order at 6:00 p.m.
ROLL CALL
Present: Mayor Kuder, Councilman Castellari, Councilman Smith, Councilman Griffin, & Councilman Jackson
Absent: None
Staff Members Present: Scott Randall, City Manager; Derek Sherman, Assistant City Manager/Economic Development Director; Jeff Schwartz; Public Works Director; Michelle Liggett, Finance Director; Gayla Harting; Community Development Director; Chief Dodson, Police Department; Chief Lynch, Fire Department; Bill Agee, City Treasurer; William Smith, City Attorney; and Kim Enke, City Clerk
PRAYER & PLEDGE OF ALLEGIANCE
Mayor Kuder led the Pledge of Allegiance and Vernell led the prayer.
AMENDMENTS AND/OR ADDITIONS TO AGENDA
None
PUBLIC PARTICIPATION
Vernell Burris stated that he would like the conditions of Elmwood cemetery to be reviewed especially the roads. He requested that the Council comment at the next meeting about the conditions.
CONSENT AGENDA
A Motion was made by Councilman Jackson and seconded by Councilman Griffin to Approve Items 1-5 of the Consent Agenda.
1. Approval Of The Minutes Of The February 14, 2022 City Council Meeting
2. Approval Of The Minutes Of The February 14, 2022 Work Session
3. Approval Of Payrolls And Vouchers In The Amount Of $569,932.31
4. Receive And Place On File The Monthly Treasurer’s Report As Of January 31, 2022
5. A Resolution Regarding Closed Session Minutes
Ayes: Councilman Castellari, Councilman Smith, Councilman Griffin, Councilman Jackson, and Mayor Kuder
Nays: None
A majority of the Council voting aye, the motion carried.
REPORTS AND COMMUNICATIONS
None
BIDS
City Manager Randall stated that bids were solicited for three types of materials with two of them being bid on and considered on the agenda. He stated that only one bid was received for concrete noting that last year there were two bidders. He explained that the bid last year was approximately 8% lower, comparing last year’s rate of $96 per ton to this bid of $104.50 per ton at a total cost of $125,400.00. Councilman Castellari asked for an explanation of the bidding process. City Manager Randall stated that last year there were two bidders and this year there was only one. He further explained that the bids are formally notified in the newspaper and opened during the bid process. He stated that previous bidders and suppliers are contacted to be sure that they are aware of the bids. He stated that the next item for approval had only one bidder last year and also again this year. He also explained that the most troubling bid is the roof bid that had ten packets taken, with only two bidders responding and they were over budget. He stated that he was unsure of the reason why, but it is not a significant change from previous responses to bids. A Motion was made by Councilman Smith and seconded by Councilman Castellari to Approve The Bid Received for Concrete Materials for 2022 Public Works Maintenance From Quad County Ready Mix Corp.
Ayes: Councilman Castellari, Councilman Smith, Councilman Griffin, Councilman Jackson, and Mayor Kuder
Nays: None
A majority of the Council voting aye, the motion carried.
City Manager Randall stated that there was one bidder last year and also one this year for Bituminous Materials. He noted that the unit price did increase by approximately $11/ton which is an approximate 13% increase. He stated that the increases in costs are being seen in almost everything being purchased, and this is a needed material for the maintenance of streets. A Motion was made by Councilman Griffin and seconded by Councilman Castellari to Approve The Bid Received for Bituminous Materials for 2022 Public Works Maintenance From General Contractors, Inc.
Ayes: Councilman Castellari, Councilman Smith, Councilman Griffin, Councilman Jackson, and Mayor Kuder
Nays: None
A majority of the Council voting aye, the motion carried.
City Manager Randall stated that this project for the roof on City Hall was discussed during budget review. He stated that ten bid packets were distributed and only two bidders submitted bids. He stated that the budget included $150,000 and the bids submitted were $201,000.00 and $203,000.00. He stated that staff doesn’t feel comfortable proceeding with those bids knowing how much was budgeted. He stated that they expect to refine the scope, investigate why some bids were not submitted, and rebid the project with a price much closer to or under the budgeted amount. He stated that it is recommended to reject both of the bids. Councilman Griffin questioned what type of roof is on the building now and Public Works Director Schwartz confirmed that it is currently has rock on it. Mayor Kuder asked if the new roof is proposed to be the same. Director Schwartz further explained that the new one will not have rock and it will be similar to the old city hall building. He explained that it is flat roof with three levels and the new roof will be a 20-year roof. A Motion was made by Councilman Castellari and seconded by Councilman Smith to Approve A Resolution Rejecting Bids For The City Hall Roof Project And Directing Staff To Re-Solicit For Bids.
Ayes: Councilman Castellari, Councilman Smith, Councilman Griffin, Councilman Jackson, and Mayor Kuder
Nays: None
A majority of the Council voting aye, the motion carried.
ORDINANCES
Mayor Kuder stated that this was discussed for informational purposes at the last meeting. City Manager Randall explained the past practice of the City to decrease the number of licenses when one is turned in and then increase them when there is one requested. He stated that the ordinance proposed will automatically cause the numbers to automatically reduce when one is relinquished, and the Council will continue to approve any increases in the number available. He stated that the motivation was to condense the Council’s required actions and avoid the situation where if before the Council can act to reduce the number available, there is another application submitted that could be approved. Attorney Smith stated that this will streamline the process and agreed that the City Manager summarized it well. A Motion was made by Councilman Jackson and seconded by Councilman Smith to Approve An Ordinance Amending The Centralia Municipal Code Regarding The Regulation Of The Number Of Liquor Licenses.
Ayes: Councilman Castellari, Councilman Smith, Councilman Griffin, Councilman Jackson, and Mayor Kuder
Nays: None
A majority of the Council voting aye, the motion carried.
RESOLUTIONS
City Manager Randall reviewed the raw water main agreement with Curry & Associates that includes the replacement of the existing 26” steel pipe with a 24” PVC pipe from Carlyle Lake. He stated that the agreement will allow Curry & Associates to complete final engineering and construction supervision. He stated that the cost of the project has increased due to the cost of the pipe with the project being estimated at $3.5M. He stated that the plans were approved by the Illinois EPA with the only condition being that the pipe is routed during a limited installation period. He explained that due to endangered species being in part of that area, they expect to bid the project in the middle of the year with construction anticipated to start in October and be completed between November and January to get through the environmentally sensitive area at the appropriate time. Mayor Kuder questioned if the private easements were obtained from the landowners. City Manager Randall stated that he believed the easements have been obtained but he would confirm with the engineer. Councilman Castellari asked if there was any grant funding for the project and City Manager Randall confirmed that it was not pursued and there are no other grant funds since the City will be seeking the vast majority of the funds for the water treatment plant. He stated that the intent and the suggestion was to use the $1.7M ARPA funds for the project. He stated that the project is more than what is available in grant money with the estimated cost of $3M. He stated that it is the hope that with the price of pipe decreasing, the cost will be less. He reported that it had increased from $43 per foot to $150 per foot but is slightly decreasing. He stated that they hope to complete the project at a total cost closer to $2M. Mayor Kuder asked if there was anything that could be applied for and City Manager Randall stated that himself, the lobbyist, and IEPA had discussed it and there are small amounts available. He stated that they are intending to go after that same source for the Water Treatment Plant for $10-$20M though. A Motion was made by Councilman Castellari and seconded by Councilman Smith to Approve A Resolution Approving An Agreement With Curry & Associates Engineers Inc. For Engineering Services Pertaining To Water Main Replacement From Boulder Pump Station To East Of Shattuc Rd.
Ayes: Councilman Castellari, Councilman Smith, Councilman Griffin, Councilman Jackson, and Mayor Kuder
Nays: None
A majority of the Council voting aye, the motion carried.
City Manager Randall stated that the engineering contract with Curry and Associates covers from start to finish of the water treatment plant project. He stated that review of the preliminary plans was reviewed at the previous work session at the estimated cost of $25M. He stated that the engineering cost are estimated at $1.7M including design and construction supervision. He added that there is additional cost for geotechnical and material sampling that will be done on a time and material basis. He stated that it is recommended to continue with Curry & Associates for the next phase to continue with their services that have already been completed. A Motion was made by Councilman to approve the resolution but then withdrawn. A Motion was made by Councilman Jackson and seconded by Councilman Griffin to Table A Resolution Approving An Agreement With Curry & Associates Engineers Inc. For Engineering Services Pertaining To The Construction Of A New Water Treatment Plant And Raw Water Main Extensions To And From The Plant.
Ayes: Councilman Castellari, Councilman Smith, Councilman Griffin, Councilman Jackson, and Mayor Kuder
Nays: None
A majority of the Council voting aye, the motion carried.
City Manager Randall reported that the engineering contract with Gonzalez Companies, LLC is for an approximate one-mile water main replacement project. He stated that the total cost is not expected to exceed $34,500.00. Public Works Director Schwartz stated that there is expected to be a total budget of approximately $150,000.00. A Motion was made by Councilman Griffin and seconded by Councilman Jackson to Approve A Resolution Approving An Agreement with Gonzalez Companies, LLC. To Perform Design Engineering And Construction Engineering Services For Water Main Replacement Along Jolliff Bridge Road.
Ayes: Councilman Castellari, Councilman Smith, Councilman Griffin, Councilman Jackson, and Mayor Kuder
Nays: None
A majority of the Council voting aye, the motion carried
City Manager Randall stated that the Gragg St. road construction project has been under consideration for a while from Country Club to Lincoln Boulevard. He stated that the costs of the project for construction is approximately $1.5M with a total of $2.45M. He stated that the Public Works Director and Engineer were successful in obtaining an enhanced allocation of $700,000 from STU funds. He stated that the construction will begin later this year and continue into 2023. He stated that this contract includes engineering and other services for utility and right of way acquisition. Councilman Castellari asked if a majority of the funds are coming from Motor Fuel Tax. City Manager Randall stated that there are three different funding sources including $1.35M from STU funds, $455,000 from DECO and also Rebuild Illinois funds. He stated that the fund currently has $430,000 and they will be using $240,000 for this. He stated that the road project is being completed with no local money. A Motion was made by Councilman Castellari and seconded by Councilman Smith to Approve A Resolution Approving An Agreement With Volkert, Inc. For Engineering Services Pertaining To Gragg Street Road Improvements.
Ayes: Councilman Castellari, Councilman Smith, Councilman Griffin, Councilman Jackson, and Mayor Kuder
Nays: None
A majority of the Council voting aye, the motion carried
City Manager Randall stated that this resolution will allow for the use of Rebuild Illinois funds for the Gragg Street Road Improvements. He stated that this would commit $240,000 for engineering services for Volkert, Inc. A Motion was made by Councilman Castellari and seconded by Councilman Smith to Approve A Resolution For Improvement Under The Illinois Highway Code For Gragg Street Road Improvements.
Ayes: Councilman Castellari, Councilman Smith, Councilman Griffin, Councilman Jackson, and Mayor Kuder
Nays: None
A majority of the Council voting aye, the motion carried
OTHER BUSINESS
None
UNFINISHED BUSINESS
None
REPORTS
City Manager Randall reviewed the approval received from the IEPA for the raw water line to Carlyle that had been pending for approximately 8 months. He stated that he is also excited to announce a new business, the EPOC gym, that will be opening on N. Elm in the former Family Dollar location. He stated that staff has been
working on inspections and does not expect them to open for a couple of months. He noted that a liquor commission hearing will be held on Wednesday at 2 p.m. that was rescheduled due to weather.
Councilman Smith asked for clarification regarding the bid process and the amounts that require bids. City Manager Randall stated that $10,000.00 is the amount but recently there was an emergency purchase that didn’t allow for the opportunity of formal bids. He stated that the boiler served a building that had no heat with single digit temps. He stated that the Council was notified, and it was a local vendor that completed the work with the contract being approved at the next meeting.
Councilman Smith offered condolences to the family of a former Mayor, Mayor Becky Ault.
Mayor Kuder congratulated the Orphans for their win against the Mt. Vernon Rams and wished them luck at the upcoming game and he provided information about how to obtain tickets. Mayor Kuder also announced that SSM Hospital has started a new program that involves on the job training in areas of housekeeping, pharmacy technicians, patient access representatives, CNA, and food services. He explained that it is a 13- week learning process and no cost for the training. He offered the contact information to learn more about the program.
ADJOURNMENT
A motion was made by Councilman Smith and seconded by Councilman Jackson to Adjourn The Meeting To Closed Session Under 5ILCS 120/2(C)(1) The Appointment, Employment, Compensation, Discipline, Performance, Or Dismissal Of Specific Employees, Specific Individuals Who Serve As Independent Contractors In A Park, Recreational, Or Educational Setting, Or Specific Volunteers Of The Public Body Or Legal Counsel For The Public Body, Including Hearing Testimony On A Complaint Lodged Against An Employee, A Specific Individual Who Serves As An Independent Contractor In A Park, Recreational, Or Educational Setting, Or A Volunteer Of The Public Body Or Against Legal Counsel For The Public Body To Determine Its Validity.
Ayes: Councilman Castellari, Councilman Smith, Councilman Griffin, Councilman Jackson, and Mayor Kuder
Nays: None
A majority of the Council voting aye, the motion carried, and the meeting was adjourned at 6:31 p.m.
https://cityofcentralia.org/vertical/sites/%7BFC680FE7-BE5C-4903-A103-67AF5EF51655%7D/uploads/02-_February_28_2022.pdf
Alerts Sign-up