City of Greenville City Council met April 11.
Here are the minutes provided by the council:
Following the Executive Order issued by Governor Pritzker and with the surge in COVID Omicron variant, it has been determined by Mayor Barber that this public meeting be held both in-person and by remote participation.
The Regular Council meeting was called to order on April 11, 2023 at 7:00 PM by Mayor George Barber.
1. ROLL CALL
Council Present: Mayor George Barber, Council Member Bill Carpenter, Council Member Ivan Estevez, Council Member Kyle Littlefield, and Council Member Lisa Stephens
Council Absent:
Staff Present: Jo Hollenkamp, Jody Weiss, Michelle Liggett, George Schofield, Stefan Neece
Public Present: Charles McPherson, Breck Nelson, Amrish Patel, Chris Slatton, Blake Knox, Jeff Leidel, Lee Beckman
2. PLEDGE OF ALLEGIANCE
3. CITIZEN INPUT / COMMENTS ON ANY AGENDA ITEM OR OTHERWISE
4. COUNCIL OR MAYOR COMMENTS
5. CITY MANAGER COMMENTS
City Manager Hollenkamp wanted to thank the council members for doing such a great job going over the budget and FOP contract earlier in the month. Their time and energy is greatly appreciated.
Hollenkamp also introduced Blake Knox, the newly elected Councilman, and thanked Bill Carpenter for his years of service. His contributions to the City will not be forgotten.
6. ENGINEERING REPORT
6.1. HMG
HMG’s Current Projects in Greenville
Beaumont Avenue Resurfacing
• Project report was submitted to IDOT on 2/20/2023.
• IDOT review expected to take 8-10 weeks from date of submittal.
• Once comments are received, HMG will revise and submit the final report.
• Federal funds for construction of this project are currently programmed for
FY2025. HMG has notified IDOT that Greenville would be interested in moving construction of this project to FY2024.
Dewey Street
• Start on pre-final plans and coordination with IDOT in Jan. 2024.
• Construction planned for FY2025, bid letting in Jan. 2025.
Milano & Grunloh
Milano & Grunloh Current Projects in Greenville
• The chemical feed modifications are complete except for a couple of punch list items. The items are delayed due to material delivery. Once materials are secured, the project will be made operational.
• Idler Lane Water Main Replacement Project—Bids were opened on January 20, 2022. The project is complete except for clean-up.
• SRTS – M&G helped the city submit an application, which was due September 30th. Attached is a map of the application area. The City received $250,000. Design and Construction Engineering contracts have been approved by the City. The ESR (Environmental Survey Request) is in progress. A coordination meeting was held with IDOT. They recommended including Phase 2 in the ESR to help the project score higher when applying for funding. The project will tentatively be bid out in the third quarter of 2023. The bid letting is scheduled for August 4, 2023. Final layout of sidewalk and design is complete and plans have been sent to IDOT for review. See the attached budget.
• The water treatment plant was sent to the IEPA in December. RD funding is secured. The IEPA has funded the project at $1,250,000 in grant funds and $17,123,050 in loan funds (see the attached Reservation of Loan Funds letter form the IEPA). The city also applied for a DCEO RIPI grant which was announced and the City received a 2 million dollar grant. We have received the grant agreement, executed it and sent back to DCEO. See attached original layout and estimate. The IEPA Permit has been issued. The project has been advertised with a bid opening date of May 3rd at 1:30 p.m. The City also received a state legislative grant from Rodney Davis which is being worked through.
• DCEO Applications were due January 19th. DCEO has raised the grant ceiling to $1.5 million dollars for this year only. Attached is a project exhibit and budget. The application was submitted January 19th.
• ITEP – The application has been submitted. See the attached exhibit and estimate for the proposed project. Announcements should be made in the first quarter of 2023.
• OSLAD (Open Space Land Acquisition and Development) The application has been submitted. The City of Greenville is theoretically eligible for a 100% $600,000 grant. See the attachments. Announcements were made last week, and Greenville was not successful. Tentatively, applications will be accepted from July – September if the City would like to reapply.
• Subdivide 102 & 104 W South Street – The alley at this location is too narrow. The City is evaluating widening the alley 10’. An Ameren pole has to be relocated to facilitate the widening. The City is working with Ameren to see if the pole can be relocated.
• There has been severe erosion along Sunset Point. The possibility of filling in this area is being evaluated.
• Downtown Grant – The City received $1.9 million for these improvements. Milano & Grunloh will assist with Administration.
• There are items at the Waste Water Treatment Plant that will need addressed in the next five years. These are being evaluated to develop a plan for a timeline and budget. One clarifier was taken offline and inspected. It was in good shape, but will need work completed or deterioration will escalate. The plan is to submit a funding application to the IEPA for a $3 million project. Preliminary, the City is eligible for 45% principal forgiveness. See the attached exhibit and plan. Milano & Grunloh is preparing the paperwork to submit to the IEPA.
• Buzzard Bay Sidewalk – Sidewalk to the boat ramp was bid out on April 4th. Attached is the bid tabulation. There was an error on Mettler Development’s proposal, but it did not change the low bidder. We reviewed previous work completed by the contractor and recommend to award to Mettler Development for $67,296.00.
• Completed Projects:
• Survey on Spring Street
• Easements for Lights on College Avenue
• Survey on Pecan Street
• Patio at 102 N Second Street
7. CONSENT AGENDA
7.1. Minutes of:
A) Minutes of March 14, 2023 meeting.
7.2. Financial Statements
A) Statements for March, 2023.
7.3. Approval of Unpaid Bills
A) April invoices
7.4. Administrative Reports
A) Police Department
B) Public Works Department
C) Sewer Department
D) Water Department
E) Building Permits
F) Building Inspector / Code Enforcement Officer
G) Record - None
7.5. Other Items:
A) Ratification of easement for Ameren in order to move forward with Sunpin solar project.
Motion by Kyle Littlefield, seconded by Ivan Estevez, Motion to ratify the easement with Ameren.
RESULT: Carried
MOVER: Kyle Littlefield
SECONDER: Ivan Estevez
AYES: George Barber, Bill Carpenter, Ivan Estevez, Kyle Littlefield, and Lisa Stephens
B) Consideration of low bidder for Buzzard Bay Campground sidewalk to ADA fishing dock.
Motion by Kyle Littlefield, seconded by Ivan Estevez, Motion to award the contract to Mettler Development in the amount of $59,524.00.
RESULT: Carried
MOVER: Kyle Littlefield
SECONDER: Ivan Estevez
Motion by Kyle Littlefield, seconded by Ivan Estevez, Motion to award the contract to Mettler Development in the amount of $67,296.00.
RESULT: Carried
MOVER: Kyle Littlefield
SECONDER: Ivan Estevez
AYES: George Barber, Bill Carpenter, Ivan Estevez, Kyle Littlefield, and Lisa Stephens
7.6. Approval of consent items
Approval of consent agenda items (<--this text will not show on output document; motion/recommendation will show)
Motion by Kyle Littlefield, seconded by Ivan Estevez, Motion to approve Consent Items 7.1 - 7.6.
RESULT: Carried
MOVER: Kyle Littlefield
SECONDER: Ivan Estevez
AYES: George Barber, Bill Carpenter, Ivan Estevez, Kyle Littlefield, and Lisa Stephens
8. MATTERS OF COUNCIL CONSIDERATION
8.1. Presentation by Developer/Investor
Tabled until May 2023 meeting
8.2. Presentation by Breck Nelson
Breck Nelson presented to the council his idea of a "microtel" that he would like to put on the property he owns on First Street, south of Main. It would have 9 king rooms, 2 suites, a gathering room and a pub. It would be designed as a mid century modern, boutique style hotel that could accommodate weddings, reunions, etc. It would not serve "real food", but rather snacks such as pizza, pretzels, etc. The pub would be open to the public. It would not be necessary to rent the entire space, so you can rent one room at a time if wanted. Nelson is asking for TIF and gap funding in the lines of a revolving loan that would be a forgivable loan over time.
Councilman Littlefield asked if the guests would be different than what the hotel guests are out by the interstate. Nelson said this would be more upscale and king rooms would start at a base rate of $100.
They are looking for an offsite parking agreement as they will need 11 spaces, possibly the old Rasler property. Hollenkamp they could sell or lease the parking lot.
8.3. Consideration of resolution for sale of excess property and the subsequent sale of city property located on Woburn Road to Mr. & Mrs. File.
This is a 50 foot wide strip the owners have been maintaining for over 20 years and need in order to sell their property.
Motion by Bill Carpenter, seconded by Lisa Stephens, Motion to approve the resolution for sale of excess property and the subsequent sale of city property located on Woburn Road to Mr. & Mrs. File for $21,650.
RESULT: Carried
MOVER: Bill Carpenter
SECONDER: Lisa Stephens
AYES: George Barber, Bill Carpenter, Ivan Estevez, Kyle Littlefield, and Lisa Stephens
8.4. Consideration of purchase of 1.16 approximate acres from the County. Motion by Lisa Stephens, seconded by Ivan Estevez, Motion to approve the purchase of 1.16 acres from Bond County.
RESULT: Carried
MOVER: Lisa Stephens
SECONDER: Ivan Estevez
AYES: George Barber, Bill Carpenter, Ivan Estevez, Kyle Littlefield, and Lisa Stephens
8.5. Consideration of FY'24 WORKING Budget including projected asphalt road work. Motion by Bill Carpenter, seconded by Ivan Estevez, Motion to approve the working budget and asphalt work as submitted.
RESULT: Carried
MOVER: Bill Carpenter
SECONDER: Ivan Estevez
AYES: George Barber, Bill Carpenter, Ivan Estevez, Kyle Littlefield, and Lisa Stephens
8.6. Consideration of FOP Union Contract.
Motion by Bill Carpenter, seconded by Kyle Littlefield, Motion to approve the FOP contract for May 1, 2023 - April 30, 2026.
RESULT: Carried
MOVER: Bill Carpenter
SECONDER: Kyle Littlefield
AYES: George Barber, Bill Carpenter, Ivan Estevez, Kyle Littlefield, and Lisa Stephens
9. ADJOURNMENT
Motion by George Barber, seconded by Kyle Littlefield, to adjourn the Regular Council Meeting at 7:45 PM
RESULT: Carried
MOVER: George Barber
SECONDER: Kyle Littlefield
AYES: George Barber, Bill Carpenter, Ivan Estevez, Kyle Littlefield, and Lisa Stephens
https://greenvilleillinois.civicweb.net/document/9650/
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