Macoupin County Board Finance Committee met Aug. 1.
Here are the minutes provided by the committee:
I. CALL TO ORDER
PRESENT: Payne, Adden, Dragovich, Heuer, Kiel, Stayton, Duncan, McGartland, Blank, Sexton
ABSENT: Armour
II. AGENDA ITEMS
1. Voluntary Vision Insurance
Snodgrass came to discuss the current renewals negotiations on health/dental. He had heard back so far from 3 carriers and was waiting for a fourth. All of them had an increase over the previous year. There had been some major claims filed this year that were not yet finished being paid out which is leading to the increase he is hoping however the rates will continue to come down as discussion continues.
Duncan said he had sent out the vision rates as a survey. There was enough interest that the insurance company would be interested in offering it. This would be completely voluntary so the employee would pay for the full premium.
Motion by Stayton, seconded by Kiel to offer a voluntary vision insurance option for employees.
| RESULT: MOTION TO RECOMMEND [UNANIMOUS]
MOVER: Aaron Stayton, Member SECONDER: Bernie Kiel, Member AYES: Payne, Adden, Dragovich, Heuer, Kiel, Stayton ABSENT: Armour |
2. Resolution Amending Special Fund
Duncan said this fund handled the county's administrative fees for health
reimbursement funds and employee payouts. It was a wash in, wash out fund and needed an additional increase in order toe handle this years reimbursements.
Motion by Stayton, seconded by Dragovich to recommend the resolution.
| RESULT: MOTION TO RECOMMEND [UNANIMOUS]
MOVER: Aaron Stayton, Member SECONDER: Mark Dragovich, Member AYES: Payne, Adden, Dragovich, Heuer, Kiel, Stayton ABSENT: Armour |
3. Resolution Amending Township Motor Fuel Fund Appropriation Payne said this resolution was an adjustment to the township motor fuel fund and there was sufficient money in the fund to cover it.
Motion by Stayton, seconded by Kiel to recommend the resolution.
| RESULT: MOTION TO RECOMMEND [UNANIMOUS]
MOVER: Aaron Stayton, Member SECONDER: Bernie Kiel, Member AYES: Payne, Adden, Dragovich, Heuer, Kiel, Stayton ABSENT: Armour |
4. Resolution Regarding General Fund Budget and Property Tax Software Purchase Duncan and McGartland discussed the plan to increase the tax assessment and collection line item to the amount due for the first year of the contract using DEVNET for property taxes. To offset that cost, the income tax line item would be increased to what was already collected. This would help ensure the property tax bills could go out next year.
Motion by Stayton, seconded by Adden to recommend the resolution.
| RESULT: MOTION TO RECOMMEND [UNANIMOUS]
MOVER: Aaron Stayton, Member SECONDER: Ross Adden, Member AYES: Payne, Adden, Dragovich, Heuer, Kiel, Stayton ABSENT: Armour |
5. Resolution Establishing FY 2023-2024 General Fund and Special Fund Appropriations
Duncan passed out a summary sheet of the General Fund and special fund budgets. The general fund budget was the same budget as was presented for the tentative budget. It would have a surplus of $35,690 and total expenses of $9,404,428. The special fund budgets were as requested by officials and department heads.
Motion by Stayton, seconded by Dragovich to recommend the resolution to the full Board.
| RESULT: MOTION TO RECOMMEND [UNANIMOUS]
MOVER: Aaron Stayton, Member SECONDER: Mark Dragovich, Member AYES: Payne, Adden, Dragovich, Heuer, Kiel, Stayton ABSENT: Armour |
6. American Rescue Plan Requests - August 2023
Blank came to request repurposing the Gillespie parking lot request that was for the lot in Mt Clare to instead be used for the parking lot they owned on Rt 4 in Gillespie near the Maple Street Clinic. There were many issues with the Mt Clare lot that led her to believe they would end up spending more then was allotted for that parking lot. She felt that the Gillespie lot near Maple Street Clinic would easily be able to completed with the money remaining. The committee asked for hard estimates on the work and would review it after.
7. Granting Finance Committee the Power-to-Act on End of Fiscal Year Bills Duncan said this was the annual meeting that the Board would give the Finance Committee the power to act on approving any bills that come up between the Board meeting on the 8th and the end of the fiscal year on August 31st. The committee reviewed options and decided that August 28th would be the meeting and bills would be due at 12:30 on August 23rd.
http://macoupincountyil.iqm2.com/Citizens/FileOpen.aspx?Type=15&ID=3852&Inline=True
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