City of Greenville City Council met Aug. 8.
Here are the minutes provided by the council:
The Regular Council meeting was called to order on Tuesday, August 8, 2023 at 5:00 PM by Mayor George Barber.
1. ROLL CALL
Council Present: Mayor George Barber, Council Member Ivan Estevez, Council Member Kyle Littlefield, Council Member Lisa Stephens, and Council Member Blake Knox
Council Absent:
Staff Present: City Manager Jo Hollenkamp, City Attorney Patrick Schaufelberger, City Clerk Jody Weiss, City Finance Director Michelle Liggett, City
Police Chief Stefan Neece, City Building Inspector/Code Officer Jeff Ketten
Public Present: Patti Wartmann, Aaron Wartmann, Rebecca Sponsler, Lee Beckman
2. PLEDGE OF ALLEGIANCE
3. CITIZEN INPUT / COMMENTS ON ANY AGENDA ITEM OR OTHERWISE
4. COUNCIL OR MAYOR COMMENTS
Estevez wanted to thank the Public Works team for their handling of the downed trees and poles in the last round of storms. They did a great job!
5. CITY MANAGER COMMENTS
5.1. There will be three public meetings on August 9th beginning at 6pm.
6pm - Business District
6:45 pm - OSLAD
7pm - SRTS
6. ENGINEERING REPORT
6.1. Milano & Grunloh:
• Idler Lane Water Main Replacement Project. Any punch list items that come up will be addressed by the Contractor.
• SRTS Attached is a map of the application area. The City received $250,000. Design and Construction Engineering contracts have been approved by the City. The ESR (Environmental Survey Request) is complete. They recommended including Phase 2 in the ESR to help the project score higher when applying for funding. The bid letting is scheduled for August 4, 2023. Final layout of sidewalk and design is complete and plans have been sent to IDOT for review. See the attached budget. The next round of Safe Route to School (SRTS) Grants are due October 2, 2023. See Exhibit 1. The City plans to apply for Phase 2. The public hearing will be held on August 9th at 7:00 p.m.
• The IEPA has funded the project in the amount of $21,404,770.96 at an interest rate of 0.93% with $1,250,000.00 in loan forgiveness. The city also applied for a DCEO RIPI grant which was announced and the City received a 2 million dollar grant. We have received the grant agreement, executed it and sent back to DCEO. See attached layout and bid tabulation. The City also received a state legislative grant from Rodney Davis which is being worked through. Bids were opened on May 5th. The bids were approximately 20% over budget. Interest rates are approximately 1% and can be locked in for 30 years. The City requested a loan of 22 million from the IEPA which was approved. The City awarded the All Service Contract for Filter Installation for $119,995.00 and Contract for Filter Supply for $2,043,820.00.All the paperwork with the IEPA is complete. We are working to complete the contract documents to prepare for the pre-construction conference.
• DCEO Applications were due January 19th. DCEO has raised the grant ceiling to $1.5 million dollars for this year only. Attached is a project exhibit and budget. The application was submitted January 19th. Announcements are expected in August.
• ITEP – The application has been submitted. See the attached exhibit and estimate for the proposed project. Announcements were made and the City was not selected.
• OSLAD (Open Space Land Acquisition and Development) The application has been submitted. The City of Greenville is theoretically eligible for a 100% $600,000 grant. See the attachments. Applications will be accepted through August 31st. The City plans to reapply. The public hearing will be held on August 9th.
• There has been severe erosion along Sunset Point. The possibility of filling in this area is being evaluated. MET is completed a geotechnical analysis in May to evaluate filling the area. The field work has been completed and the report has been received. Preliminary plans are complete.
• Downtown Grant – The City received $1.9 million for these improvements. Milano & Grunloh will assist with Administration. The City is discussing possible changes from the original application. The City is still waiting on a grant agreement.
• There are items at the Waste Water Treatment Plant that will need addressed in the next five years. These are being evaluated to develop a plan for a timeline and budget. One clarifier was taken offline and inspected. It was in good shape, but will need work completed or deterioration will escalate. The plan is to submit a funding application to the IEPA for a $3 million project. Preliminary, the City is eligible for 45% principal forgiveness. See the attached exhibit and plan. Milano & Grunloh has submitted the paperwork to the IEPA.
• Buzzard Bay Sidewalk – A final pay estimate for $76,123.85 and change order for an increase of $8,827.85 is presented for approval.
• Elm Street Overlay– This is to overlay Elm Street South of Route 40 and the parking lot at Summer Street and 2nd Street. Survey work is complete and plans and started.
• Anthony Supply Storm Sewer – This is an existing storm sewer under Anthony Supply that is failing. The low bidder was Groundworks Contracting, Inc. at $85,595.00. We recommend awarding the contract to Groundworks Contracting, Inc. The shop drawings are being reviewed and contract documents are prepared. The project was awarded to Ground Works Contracting, Inc.
• Source Water Protection Plan – This has been submitted and received by the IEPA.
• Completed Projects:
• Survey on Spring Street
• Easements for Lights on College Avenue
• Survey on Pecan Street
• Patio at 102 N Second Street
• School Streets
• Chemical Feed Modifications
6.2. HMG:
Beaumont Avenue Resurfacing
• An update was provided by IDOT regarding the shifting of federal funds for this project from FY 2025 to FY 2024. Although a shift in funding is not guaranteed, IDOT recommended that future submittals should target the April 2024 project letting so that the project can be ready if the shift is approved. To meet the new schedule target, preliminary plans must be submitted by December 1.
• The final project report was signed by the mayor and submitted to IDOT on June 21st. IDOT will review the report and is expected to provide notice of approval.
• Once the project report has been approved, the project will progress into IDOT Phase II, which encompasses the development of construction plans.
Dewey Street
• Expected construction in FY 2025.
7. CONSENT AGENDA
7.1. Minutes of:
A) Regular Council Meeting
B) Special Council Meeting
7.2. Financial Statements for JULY, 2022
A) Financial Report
7.3. Approval of Unpaid Bills
A) Invoices for August
7.4. Administrative Reports
A) Police Department
B) Sewer Department
C) Water Department
D) Building Permits
E) Building Inspector / Code Enforcement Officer
F)
G) Record - None
7.5. Other Items:
A) Consideration of resolution for Safe Route to Schools phase two grant application.
Motion to approve the resolution for phase 2 of the Safe Route to Schools.
B) Consideration of the Resolution for OSLAD grant for Buzzard Bay.
Motion to approve the Resolution for the OSLAD grant for Buzzard Bay.
C) Consideration of Surplus Property Ordinance
D) Consideration of Buzzard Bay Change Order for $8,825.35 - Mettler Development placed 42.75 extra tons of rip rap between the sidewalk ramps, see the attached highlighted exhibit. They also had to mobilize in a larger excavator to place a slab of concrete in the water for the ramp of the dock to sit on. This original plan was for dirt between the ramps above the original rip rap. For maintenance purposes, it was decided to add rip rap.
The ramp is a rolling mobile ramp verse fixed on a foundation. Therefore, a large slab had to be installed to facilitate the movement of the ramp during lake elevation changes.
E) Consideration of Contractor's Final Payment for Buzzard Bay in the amount of $76,123.85.
7.6. Approval of consent items
Approval of consent agenda items
Motion by Lisa Stephens, seconded by Blake Knox, Motion to approve Consent Items 7.1 - 7.6
RESULT: Carried
MOVER: Lisa Stephens
SECONDER: Blake Knox
AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox
8. MATTERS OF COUNCIL CONSIDERATION
8.1. Consideration of Ordinance for Class D Liquor license for Josephine's Pizza.
Aaron and Patti Wartmann were in attendance to answer any questions about their pizzeria, Josephine's Pizza, that will be opening in October. The ovens are on order and Mr. Wartmann is looking for a period piece for the bar. They will offer wood fired pizza and gourmet salads. Salads will be built to order and a buffet is not in the plan at this time.
Motion by Kyle Littlefield, seconded by Ivan Estevez, Motion to approve Ordinance for a class "D" liquor license for Josephine's Pizza.
RESULT: Carried
MOVER: Kyle Littlefield
SECONDER: Ivan Estevez
AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox
8.2. Consideration of revolving loan for Precision Laser and Aesthetics.
Motion by Lisa Stephens, seconded by Ivan Estevez, Motion to approve the revolving loan committee’s recommendation of loaning for $32,500 to Precision Laser and Aesthetics, LLC.
RESULT: Carried
MOVER: Lisa Stephens
SECONDER: Ivan Estevez
AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox
8.3. Discussion of keeping chickens within the city's limits.
Stephens felt a one time permit was more in order than an annual permit. She would like section 3-1-13 from the proposed ordinance.
Knox stated he researched and six chickens can sustain a family of four. He also said that most other communities require a coop and fencing.
This will be brought back with an ordinance to be approved at the September meeting.
9. ADJOURNMENT
Motion by Blake Knox, seconded by Ivan Estevez, to adjourn the Regular Council at 5:30 PM.
RESULT: Carried
MOVER: Blake Knox
SECONDER: Ivan Estevez
AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox
https://greenvilleillinois.civicweb.net/document/11325/
Alerts Sign-up