City of Greenville City Council met Nov. 14.
Here is the agenda provided by the council:
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. CITIZEN INPUT / COMMENTS ON ANY AGENDA ITEM OR OTHERWISE
4. COUNCIL OR MAYOR COMMENTS
5. CITY MANAGER COMMENTS
5.1. Thank you letter from McKendree University Bass Fishing Team
6. PRESENTATION
6.1. Presentation by Terry Swalley and Carol Knight on Character Education.
7. ENGINEERING REPORT
7.1. HMG Report:
Beaumont Avenue Resurfacing
• Pre-final plans were submitted to IDOT on October 13th. Review comments are expected 8-10 weeks from this date.
• The project is on schedule for the April 2024 construction letting. Dewey Street
• Expected construction in FY 2025.
7.2. Milano & Grunloh Report:
• SRTS (Phase 1) Attached is a map of the application area. The City received $250,000. IDOT recommended including Phase 2 in the ESR to help the project score higher when applying for funding. The bid letting was held on August 4, 2023. See the attached bid. The contractor has started on the project. The contractor is approximately 50% complete. Pay Estimate #2 for $130,824.34 is presented for approval.
• SRTS (Phase 2) The public hearing was held on August 9th at 7:00 p.m. The application was submitted on September 28, 2023. See attached exhibit.
• The IEPA has funded the project in the amount of $21,404,770.96 at an interest rate of 0.93% with $1,250,000.00 in loan forgiveness. The city also applied for a DCEO RIPI grant which was announced and the City received a 2 million dollar grant. See attached layout and bid tabulation. The City also received a state legislative grant from Rodney Davis which is being worked through. Bids were opened on May 5th. The City requested a loan of 22 million from the IEPA which was approved. The City awarded the All Service Contract for Filter Installation for $119,995.00 and Contract for Filter Supply for $2,043,820.00. All the paperwork with the IEPA is complete. The pre-construction conference meeting was held on September 5th. Construction began the last week of September. Pay Estimate #2 for $1,087,712.16 is presented for approval. The contractor has completed site work and is waiting on material for underground piping. See the attached construction minutes for more information.
• DCEO Applications were due January 19th. Attached is a project exhibit and budget. The application was submitted January 19th. The project was funded at $1.5 million. Engineering and administration contracts are presented for approval. Design will commence.
• ITEP – The application has been submitted. See the attached exhibit and estimate for the proposed project. Announcements were made and the City was not selected.
• OSLAD (Open Space Land Acquisition and Development) The application has been submitted. The City of Greenville is theoretically eligible for a 100% $600,000 grant. See the attachments. Applications were accepted through August 31st. The City reapplied.
• There has been severe erosion along Sunset Point. The possibility of filling in this area is being evaluated. MET completed a geotechnical analysis in May to evaluate filling the area. The field work has been completed and the report has been received. Preliminary plans are complete. The bid opening was held October 5th. The low bidder was Slatton’s Excavating for $119,170 (Pay Item #2 and Alternate Bid – Pay Item #3 will be awarded). See the attached bid tabulation. The Notice of Award is attached for approval. We are completing contract paperwork.
• Downtown Grant – The City received $1.9 million for these improvements. Milano & Grunloh will assist with Administration. The City is discussing possible changes from the original application. The City has received the grant agreement. The topographic survey has been completed.
• There are items at the Waste Water Treatment Plant that will need addressed in the next five years. These are being evaluated to develop a plan for a timeline and budget. One clarifier was taken offline and inspected. It was in good shape, but will need work completed or deterioration will escalate. The plan is to submit a funding application to the IEPA for a $3 million project. Preliminary, the City is eligible for 45% principal forgiveness. See the attached exhibit and plan. Milano & Grunloh has submitted the paperwork to the IEPA.
• Elm Street Overlay– This is to overlay Elm Street South of Route 40. Survey work is complete and plans are completed. The bid opening was held October 5th. The low bidder was Christ Bros. Asphalt at $310,960.32. See the attached bid tabulation. The Notice of Award is attached for approval. The pre-construction meeting is scheduled for November 13th at 8:00 a.m. at City Hall.
• Anthony Supply Storm Sewer – This is an existing storm sewer under Anthony Supply that is failing. The project was awarded to Groundworks Contracting, Inc. at $85,595.00. The shop drawings are approved and contract documents are prepared. The contractor plans to begin this week. The contractor started work, but is delayed due to utility conflicts. They will start back on construction on November 13th.
• Source Water Protection Plan –This has been submitted and received by the IEPA.
• Bond Madison Interconnect – An interconnection with Bond/Madison is being completed. Preliminary plans are complete. Once finalized, plans and permits will be sent to the IEPA.
• Development on State Route 127 – There is a potential development along the state highway. A plat is beinghas been prepared to facilitate development.
• Traffic Study – This is to facilitate business growth along Route 121. This will be submitted to IDOT in December.
• Completed Projects:
• Idler Lane Water Main Replacement
• Buzzard Bay Sidewalk
• Survey on Spring Street
• Easements for Lights on College Avenue
• Survey on Pecan Street
• Patio at 102 N Second Street
• School Streets
• Chemical Feed Modifications
8. CONSENT AGENDA
8.1. Minutes of:
A) Regular City Council meeting of 10-10-2023.
B) Special City Council Meeting of 10-30-2023.
8.2. Financial Statements
A) October 2023 Financial Statements
8.3. Approval of Unpaid Bills
A) November bills
Accounts Payable Report for Council
B) Additional payables
Additional Payables for Council
8.4. Administrative Reports
A) Police Department
October 2023 Police Report
B) Public Works Department
October 2023 Public Works Report
C) Sewer Department
October 2023 Wastewater Report
D) Water Department
October 2023 Water Reports
E) Building Permits
October 2023 Building Permits
F) Building Inspector / Code Enforcement Officer
October 2023 Code Enforcement Report
G) Fleet Management Report
October Fleet Report
8.5. Other Items:
A) Ratification of revised Easement for Ameren for Sunpin Solar.
B) Ordinance for Sale of Surplus Police Vehicles
C) Ratification of Ordinance for Special Event Liquor License for the VFW for the Come Home For Christmas on November 25, 2023. Liquor License G for Come Home for Christmas Hosted by VFW revised
D) Pay Estimate #2 for SRTS in the amount of $130,824.34
E) Pay Estimate #2 for the Water Treatment Plant in the amount of $1,087,712.16.
8.6. Approval of consent items
Motion to approve Consent Items 8.1 - 8.6.
9. MATTERS OF COUNCIL CONSIDERATION
9.1. Consideration of contract with DMS Contracting for curb cutting for the SRTS project in the amount of $25,461.00.
Motion to approve the contract with DMS Contracting in the amount of $25,461.00.
9.2. Consideration of Resolution declaring surplus property of .025 acres to be sold to The Bridge Church in the amount of $440.00.
Motion to declare the property surplus and to approve the Resolution declaring surplus property of .025 acres to be sold to The Bridge Church in the amount of $440.00.
9.3. Consideration of Ordinance which allows for Buzzard Bay Campground to be open all year long and also allows for alcoholic beverages.
Motion to approve the ordinance to allow year round camping and the possession of alcohol in the public park and camping areas.
9.4. Discussion of 2023 Tax Levy.
Motion to be determined after discussion.
9.5. Revolving Loan Application for Globe Theatre
To approve the revolving loan as submitted for Dave Willey to reopen the Globe Theatre.
9.6. Consideration of resolution and TIF agreement with WGO Investments (Tim O'Donnell) for the Watson's Building.
Motion to approve the amended resolution and TIF agreement with WGO Investments as submitted.
9.7. Consideration of purchase of Old Dollar General Building for new downtown parking lot.
Motion to approve the purchase contract for the Old Dollar General property in the amount of $200,000 plus a $75,000 charitable contribution to the seller.
9.8. Go into executive session
10. EXECUTIVE SESSION
Executive Session Discussion of Sale of Real Estate
10.1. Adjourn
Motion to adjourn.
https://greenvilleillinois.civicweb.net/document/72146/?printPdf=true
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