South Central Reporter

City of Assumption City Council met Dec. 6.

Here are the minutes provided by the council:

Meeting called to order at 7:00 p.m. at the Bromwell Lodge by Mayor Derek Page who led the Pledge of Allegiance.

Roll call was answered by Alderpersons Gary Nelsen, Selena Reed, Kandy Smith, Travis Sullivan, Donny Walden and Ross Workman. Also, present were Mayor Derek Page, Attorney Andrew Jarmer, Employee Dana Owens and City Clerk Janet Waller.

Present in the audience were Joyce Throneburg, Brent and Wendy Wallace from Wallace Refuse, Mike Corzine from First National Bank, John Holthaus, Julie Holthaus, Engineer Ron Legner from Chastain’s and Engineer Mark Bingham from Bingham Professionals Services.

Attorney Stephen Hedinger and Treasurer Angel Palmer was absent.

Council Member Walden, seconded by Council Member Nelsen, made a motion to approve the minutes of November 1, 2023 City Council Meeting. Motion carried with Alderpersons Reed, Walden, Sullivan, Smith, Workman and Nelsen voting aye and 0 nays.

Approval of Bills:

Council Member Smith, seconded by Council Member Workman, made a motion to approve the payment of bills as they appear on Warrant Sheets. Motion carried with Alderpersons Sullivan, Nelsen, Smith, Reed, Walden and Workman voting aye and 0 nays.

Public Comments on Agenda Items:

No comments

Communications from the Mayor:

Mayor Page has attended 2 Economic Development Meetings in the past month. Thank you to the Assumption Community Pride Association for the Christmas Lighting. City offices will close at noon on December 22 and December 29.

There were 39 water shut offs done.

Next year the City will focus on ordinance fines.

The Assumption Public Library will hold a mingle night from 6 to 8 pm. Everyone is invited for food and snacks.

The CEFS Director is looking for volunteers if anyone is interested. Communications from the City Attorney:

Attorney will go over things as listed on the agenda.

Communications from the Alderpersons:

Alderperson Smith suggested having community feedback with the community cleanup and properties.

Under New Business:

Engineer Ron Legner gave an update.

Sanitary Sewer Phase 2 has 2 crews working and services are being installed.

The Watermain Replacement continues on the southwest end of town and working on service lines also. They will move East on the other side of town in the near future.

The Water Treatment Plant is finalizing paperwork and will have a bid in the near future.

The EPA would like an amended borrowing ordinance with the amendment of $4 million in loans to $6.5 million in loans for all EPA projects. Council Member Smith, seconded by Council Member Walden, made a motion to amend the Borrowing Ordinance 806 regarding the EPA loans. Motion carried with Alderpersons Walden, Nelsen, Smith, Workman, Reed and Sullivan voting aye and 0 nays.

The pay request for Petersburg Plumbing for Sanitary Sewer Phase 2 is $504,900.09. Council Member Walden, seconded by Council Member Workman made a motion to approve the pay request for Petersburg Plumbing for $504,900.09 for Sanitary Sewer Phase 2. Motion carried with Alderpersons Smith, Walden, Workman, Sullivan, Reed and Nelsen voting aye and 0 nays.

The Sanitary Sewer Phase 2 change order is for an addition of $5,873.20 for a manhole location adjustment due to existing gas pipe and additional exploration due to existing site conditions. Council Member Smith, seconded by Council Member Walden, made a motion approve a change order for an addition of $5,873.20 for Sanitary Sewer Phase 2. Motion carried with Alderpersons Workman, Walden, Sullivan, Smith, Reed and Nelsen voting aye and 0 nays.

The pay request for Petersburg Plumbing for the Watermain Project is $48,285.13. Council Member Nelsen, seconded by Workman, made a motion to approve the pay request for Petersburg Plumbing for $48,285.13 for the Watermain Project. Motion carried with Alderpersons Nelsen, Reed, Smith, Sullivan, Walden and Workman voting aye and 0 nays.

The Watermain Project has a change order for a decrease for $9.772.00 to accommodate necessary modifications in response to prevailing field conditions. Council Member Walden, seconded by Council Member Nelsen, made a motion to approve the Watermain Project Change Order for a decrease for $9,772.00. Motion carried with Alderpersons Reed, Walden, Sullivan, Smith, Workman and Nelsen voting aye and 0 nays.

The pay request for Petersburg Plumbing for the Lead Service Line Project is $51,931.26. Council Member Nelsen, seconded by Council Member Workman, made a motion to approve the pay request for Petersburg Plumbing for the Lead Service Line Project for $51,931.26. Motion carried with Alderpersons Sullivan, Nelsen, Smith, Reed, Walden and Workman voting aye and 0 nays.

The Change Order for the Lead Service Line Project is an addition of $4,216.98 for adjustments needed based on existing field conditions. Council Member Walden, seconded by Council Member Nelsen, made a motion to approve the change order addition for $4,216.98 for the Lead Service Line Project. Motion carried with Alderpersons Walden, Nelsen, Smith, Workman, Reed and Sullivan voting aye and 0 nays.

Motion to approve Chastain invoices:

0000048 Sewer Separation Phase 2 $14,294.66

7644.01-17 Water System Improvements Phase 2 $13,193.40

7644.02-11 Water System Improvements – Lead Service $3,217.16

7644-41 Water Improvements – Water Plant Addition $14,077.14

8493-08 Lead Service Line Inventory $3,286.78

Total Amount $48,069.14

Council Member Nelsen, seconded by Council Member Workman, made a motion to approve the above listed invoices for Chastain & Associates for a total of $48,069.14. Motion carried with Alderpersons Smith, Walden, Workman, Sullivan, Reed and Nelsen voting aye and 0 nays.

The City Council Meeting dates for 2024 are: January 3, February 7, March 6, April 3, May 1, June 5, July 3, August 7, September 4, October 2, November 6, and December 4. The meetings will be at 7:00 pm at the Bromwell Lodge unless otherwise posted. Council Member Reed, seconded by Council Member Workman, made a motion to approve the City Council Meeting dates for 2024 as listed: January 3, February 7, March 6, April 3, May 1, June 5, July 3, August 7, September 4, October 2, November 6, and December 4. Motion carried with Alderpersons Workman, Walden, Sullivan, Smith, Reed and Nelsen voting aye and 0 nays.

The council discussed the residential trash and agreed to finalize the trash contract with Wallace Refuse and Disposal. Council Member Reed, seconded by Council Member Nelsen, made a motion to approve to finalize the contract for residential trash with Wallace Refuse and Disposal. Motion carried with Alderpersons Nelsen, Reed, Smith, Sullivan, Walden and Workman voting aye and 0 nays.

The cost for a snow plow for the new Water Supt truck is $7,135.00. The plow will be purchased from the equipment fund. Council Member Walden, seconded by Council Member Nelsen, made a motion to approve the purchase of a plow for $7,135.00 for the new Water Supt truck. Motion carried with Alderpersons Reed, Walden, Sullivan, Smith, Workman and Nelsen voting aye and 0 nays.

A bracket kit for the 2016 Ford Truck for a plow was replaced for the cost of $839.70. Council Member Reed, seconded by Council Member Workman, made a motion to approve the bracket kit for the 2016 Ford Truck for $839.70. Motion carried with Alderpersons Sullivan, Nelsen, Smith, Reed, Walden and Workman voting aye and 0 nays.

The cost of a gun for the Police Department is $700.00. Council Member Smith, seconded by Council Member Walden, made a motion to approve the purchase of a gun for $700.00 for the Police Department. Motion carried with Alderpersons Walden, Nelsen, Smith, Workman, Reed and Sullivan voting aye and 0 nays.

The council discussed the 1999 Dodge 1500 Ram Pickup and would like to sell as surplus. Council Member Nelsen, seconded by Council Member Reed, made a motion to approve Resolution 2023-10 for the sale of the 1999 Dodge 1500 Ram Pickup. Motion carried with Alderpersons Smith, Walden, Workman, Sullivan, Reed and Nelsen voting aye and 0 nays.

An ordinance for the Tax Levy was presented to the council. Council Member Smith, seconded by Council Member Reed, made a motion to approve Ordinance 807 Tax Levy. Motion carried with Alderpersons Nelsen, Reed, Smith, Sullivan, Walden and Workman voting aye and 0 nays.

An ordinance amending the Assumption City Code pertaining to residential additions and subdivisions was reviewed by the council. Council Member Reed, seconded by Council Member Walden, made a motion to approve Ordinance 808 amending the city code pertaining to addition and subdivisions. Motion carried with Alderpersons Workman, Walden, Sullivan, Smith and Reed voting aye and Nelsen voting nay.

An ordinance for the authorization to sign the loan for $256,000.00 for the purchase of 12.8 acres for the subdivision was presented to the council. Council Member Smith, seconded by Council Member Reed, made the motion to approve Ordinance 809 authorizing the Mayor to sign the loan for the purchase of 12.8 acres for $256,000.00 for a subdivision. Motion carried with Alderpersons Reed, Walden, Sullivan, Smith and Workman voting aye and Nelsen voting nay.

An ordinance to authorize the execution of accepted mortgage bid to purchase real property for redevelopment in TIF district was reviewed by the council. Council Member Walden, seconded by Council Member Workman, made a motion to approve Ordinance 810 to authorize the execution of accepted mortgage bid to purchase real property for redevelopment in TIF district. Motion carried with Alderpersons Walden, Smith, Workman, Reed and Sullivan voting aye and Nelsen voting nay.

Mayor Page noted the council will need to approve the authorization for contract for purchase of land for a subdivision from John Holthaus. Council Member Workman, seconded by Reed, made a motion to approve authorization for contract for purchase of land for a subdivision from John Holthaus. Motion carried with Alderpersons Smith, Walden, Workman, Sullivan and Reed voting aye and Nelsen voting nay.

The lowest bid for the storm sewer and site earthwork for Division 1 for the subdivision was from Holthaus Beyers Drainage, LLC for $115,657.80. Council Member Reed, seconded by Council Member Smith, made the motion to ward the bid for $115,657.80 from Holthaus Beyers Drainage, LLC for the storm sewer and site earthwork for the subdivision. Motion carried with Alderpersons Walden, Nelsen, Smith, Reed and Sullivan voting aye and 0 nays. Workman abstained.

Engineer Mark Bingam from Bingham Professional Services reviewed the lowest bids for the infrastructure for the subdivision.

The lowest bid for the sanitary sewer installation for Division 2 was from Burdick Plumbing and Heating for $344,576.00 for the subdivision. Council Member Reed, seconded by Council Member Workman, made the motion to award the bid for the sanitary sewer installation for Division 2 to Burdick Plumbing and Heating for $344,576.00 for the subdivision. Motion carried with Alderpersons Sullivan, Nelsen, Smith, Reed, Walden and Workman voting aye and 0 nays.

The lowest bid for the Potable water system install assistance was from Burdick Plumbing and Heating for $28,400.00 for Division 3 for the subdivision. Council Member Workman, seconded by Council Member Walden, made the motion to award Burdick Plumbing and Heating for $28,400.00 for the Potable Water System Install Assistance for Division 3 for the subdivision. Motion carried with Alderpersons Reed, Walden, Sullivan, Smith, Workman and Nelsen voting aye and 0 nays.

The quote from Ameren for the electric, gas and lighting install was $85,000.00 for the Baxmeyer Subdivision. Council Member Smith, seconded by Council Member Walden, made the motion to approve Ameren for $85,000.00 for the electric, gas and lighting install for the Baxmeyer Subdivision. Motion carried with Alderpersons Nelsen, Reed, Smith, Sullivan, Walden and Workman voting aye and 0 nays.

The approximate cost for the Water System materials purchase will be $60,000.00 for the Baxmeyer Subdivision. Council Member Reed, seconded by Council Member Walden, made the motion to approve the Water System materials purchase for $60,000.00 for the Baxmeyer Subdivision. Motion carried with Alderpersons Smith, Walden, Workman, Sullivan, Reed and Nelsen voting aye and 0 nays.

The council discussed a loan for the infrastructure for the subdivision. Only Finance Committee will meet on December 18, 2023 at 6:30 pm. Public Comments:

Council Member Smith, seconded by Council Member Walden, made a motion to adjourn at 8:21 pm. Motion carried with Alderpersons Nelsen, Reed, Smith, Sullivan, Walden and Workman voting aye and 0 nays.

Council Member Nelsen, seconded by Council Member Workman made a motion to approve the City Council minutes of December 6, 2023. Motion carried with Nelsen, Reed, Smith, Sullivan, Walden and Workman voting aye and 0 nays.

https://cityofassumption.org/documents/397/12-_December_2023.doc.pdf