South Central Reporter

City of Greenville City Council met Jan. 9.

Here are the minutes provided by the council:

The Regular Council meeting was called to order on January 9, 2024 at 7:00 PM by Mayor George Barber.

1. ROLL CALL 

Council Present: Mayor George Barber, Council Member Ivan Estevez, Council Member Kyle Littlefield, Council Member Lisa Stephens, and Council Member Blake Knox

Council Absent: 

Staff Present: City Manager Jo Hollenkamp, City Clerk Jody Weiss, City Attorney Patrick Schaufelberger, Police Officer Jake McClintock

Public Present: Roger Sanders

2. PLEDGE OF ALLEGIANCE 

3. CITIZEN INPUT / COMMENTS ON ANY AGENDA ITEM OR OTHERWISE 

None

4. COUNCIL OR MAYOR COMMENTS 

None

5. CITY MANAGER COMMENTS 

5.1. I received notification from the Office of Grants Management that the OSLAD application for Buzzard Bay improvements has been delayed. It was hoped that the awards would have been announced by December 15th. The applications have been finalized and ranked and presented to the Director for recommendations. The office hopes to get out awards by late January.

5.2. There will be a special council meeting January 16th for the singular purpose of reviewing the plaza drawings.

6. ENGINEERING REPORT 

6.1. HMG Report:

Beaumont Avenue Resurfacing

• Final plan revisions are nearly complete. Final plans are due to the District office by January 26th .

• The project is on schedule for the April 2024 construction letting.

Dewey Street

• Expected construction in FY 2025.

6.2. Milano & Grunloh Report:

∙ SRTS (Phase 1) Attached is a map of the application area. The City  received $250,000. IDOT recommended including Phase 2 in the ESR to help the project score higher when applying for funding. The bid letting was held on August 4, 2023. See the attached bid. The contractor is approximately 95%complete with the project except seeding and mulching. Pay Estimate #4 for $39,266.02 and Change Order # 2 for an increase of $2,012.66 are presented for approval.

∙ SRTS (Phase 2) The public hearing was held on August 9th at 7:00 p.m. Theapplication was submitted on September 28, 2023. See attached exhibit.

∙ The IEPA has funded the project in the amount of $21,404,770.96 at an interest rate of 0.93% with $1,250,000.00 in loan forgiveness. The city also applied for a DCEO RIPI grant which was announced and the City received a 2 million dollar grant. See attached layout and bid tabulation. The City also received a state legislative grant from Rodney Davis which is being worked through. Bids were opened on May 5th. The City requested a loan  of 22 million from the IEPA which was approved. The City awarded the All Service Contract for Filter Installation for $119,995.00 and Contract for Filter Supply for $2,043,820.00. All the paperwork with the IEPA is  complete. The pre-construction conference meeting was held on September 5th. Construction began the last week of September. Pay Estimate #4 for $589,819.60 is presented for approval. The contractor has completed site work, vessel foundations and clearwell. They are now working on underground piping andother concrete work. See the attached construction minutes for more information.

∙ DCEO Applications were due January 19th. Attached is a project exhibit and budget. The application was submitted January 19th. The project was funded at $1.5 million. The project area is surveyed and design has started.

∙ ITEP – The application has been submitted. See the attached exhibit and estimate for the proposed project. Announcements were made and the City was not selected. A new project area is being evaluated. See new exhibit.

∙ OSLAD (Open Space Land Acquisition and Development) The application has been submitted. The City of Greenville is theoretically eligible for a 100% $600,000 grant. See the attachments. Applications were accepted through August 31st. The City reapplied.

∙ There has been severe erosion along Sunset Point. The possibility of filling in this area is being evaluated. MET completed a geotechnical analysis in May to evaluate filling the area. The bid opening was held October 5th. The low bidder was Slatton’s Excavating for $119,170 (Pay Item #2 and Alternate Bid – Pay Item #3 was awarded). See the attached bid tabulation. The project Notice of Award was sent to Slatton – We are waiting on bonding, etc.

∙ Downtown Grant – The City received $1.9 million for these improvements. Milano & Grunloh will assist with Administration. The City is discussing possible changes from the original application. The City has received the grant agreement. The topographic survey has been completed.

∙ There are items at the Waste Water Treatment Plant that will need addressed in the next five years. These are being evaluated to develop a plan for a timeline and budget. One clarifier was taken offline and inspected. It was in good shape, but will need work completed or deterioration will escalate. A funding application to the IEPA for a $3 million projectwas submitted. Preliminary, the City is eligible for 45% principal forgiveness. See the attached exhibit and plan. Milano & Grunloh has submitted the paperwork to the IEPA.

∙ Elm Street Overlay– This is to overlay Elm Street South of Route 40.  Survey work is complete and plans are completed. The bid opening was  held October 5th. The low bidder was Christ Bros. Asphalt at $310,960.32.  See the attached bid tabulation. See the attached Pay Estimate and  Change Order for approval. The project is complete.

∙ Anthony Supply Storm Sewer – This is an existing storm sewer under Anthony Supply that is failing. The project was awarded to Groundworks Contracting, Inc. at $85,595.00. The contractor completed all the work except grouting the existing pipe. Pay Estimate #1 and Change Order #1  are presented for approval.

∙ Bond Madison Interconnect – An interconnection with Bond/Madison is being completed. Preliminary plans are complete. Once finalized, plans and permits will be sent to the IEPA.

∙ Development on State Route 127 – There is a potential development along  the state highway. A plat has been prepared to facilitate development.

∙ Traffic Study – This is to facilitate business growth along Route 127. This will be submitted to IDOT in December. This is being evaluated.

∙ Completed Projects:

∙ Elm Street Overlay

∙ Source Water Protection Plan

∙ Idler Lane Water Main Replacement

∙ Buzzard Bay Sidewalk

∙ Survey on Spring Street

∙ Easements for Lights on College Avenue

∙ Survey on Pecan Street

∙ Patio at 102 N Second Street

∙ School Streets

∙ Chemical Feed Modifications

7. CONSENT AGENDA 

7.1. Minutes of:

A) December meeting minutes

B) Additional payables

7.2. Financial Statement

A) December Financial Statement

7.3. Approval of Unpaid Bills

A) January payables

7.4. Administrative Reports

A) Police Department

B) Public Works Department

C) Sewer Department

D) Water Department

E) Building Permits

F) Building Inspector / Code Enforcement Officer

G) Record - None

7.5. Other Items:

A) Ratification of change order to Grunloh Building, Inc. for Water Plant in the amount of $45,595.97. This is to increase the height of ground storage take from 37' to 40' to provide a 500K working capacity while still meeting the interior head height requirements.

B) Consideration of Margaret Crouch Request to Vacate Street to 305 Helvetia Avenue

Public Hearing was opened at 6:16 PM. Ketten explained the Crouch's are wanting to build a garage. It appears the home on the property was built prior to the zoning. There is no need to conserve the existing right of way. Public Hearing closed at 6:19 PM.

C) Consideration of pay estimate #4 to Grunloh Builders in the amount of $596,819.60

D) Consideration of pay estimate #4 to DMS Contracting in the amount of $39,266.06 for safe route to schools.

E) Consideration of Change Order #2 for a built in place inlet for the safe route to schools project.

7.6. Approval of consent items

Approval of consent agenda items (<--this text will not show on output document; motion/recommendation will show)

Motion by Kyle Littlefield, seconded by Lisa Stephens, Motion to  approve Consent Items 7.1 - 7.6. 

RESULT: Carried  MOVER: Kyle Littlefield SECONDER: Lisa Stephens AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

8. MATTERS OF COUNCIL CONSIDERATION 

8.1. Consideration of Ordinance 3320 for paid leave workers act.

Motion by Ivan Estevez, seconded by Blake Knox, Motion to approve the ordinance 3320 concerning Paid Leave for all Workers Act. 

RESULT: Carried  MOVER: Ivan Estevez SECONDER: Blake Knox AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

8.2. Consideration of contract award to Schafer Excavating for the demolition of the FP Joy Building, the Annex Building, and the old attorny offices building in the amount of $493,000.

Motion by Lisa Stephens, seconded by Blake Knox, Motion to find that Groundworks Contracting is not a responsible bidder and therefore further move to award the contract to Schafer Excavating as the lowest responsive and responsible bidder in the amount of $493,000. 

RESULT: Carried  MOVER: Lisa Stephens SECONDER: Blake Knox AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

8.3. Consideration of revolving loan with Nelson and McPherson (LLC to be created) for the downtown Microtel project in the amount of $375,000.

This item will be tabled. 

8.4. Move into Executive Session for Personnel

Motion by Ivan Estevez, seconded by Lisa Stephens, Motion to move into Executive Session for 5ILCS 2(c)(1) Personnel at 7:25 PM and council will not return from Executive Session. 

RESULT: Carried  MOVER: Ivan Estevez SECONDER: Lisa Stephens AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

9. EXECUTIVE SESSION 

10. ADJOURN FROM EXECUTIVE SESSION 

11. ADJOURNMENT 

Motion by Ivan Estevez, seconded by Blake Knox, to adjourn the Regular Council Meeting at 9:20 PM. 

RESULT: Carried  MOVER: Ivan Estevez SECONDER: Blake Knox AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

https://greenvilleillinois.civicweb.net/document/72914/