South Central Reporter

City of Greenville City Council met March 11.

Here is the agenda provided by the council:

1. ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. CITIZEN INPUT / COMMENTS ON ANY AGENDA ITEM OR OTHERWISE

4. COUNCIL OR MAYOR COMMENTS

5. CITY MANAGER COMMENTS

5.1. Birdies and Barrels update by Zach Werner of Green Tree Commercial Services

5.2. Parking fines have been updated/increased for the first time in approximately 20 years. See attached ticket book.

6. ENGINEERING REPORT

6.1. Milano & Grunloh Report:

∙ SRTS (Phase 2) The City was successful on this application receiving $250,000. A public meeting was held on July 2nd. The plans have been submitted to IDOT for final review. The bid letting is April 26th. It should be awarded in June with construction in July/August.

∙ The IEPA has funded the water plant project in the amount of $21,404,770.96 at an interest rate of 0.93% with $1,250,000.00 in loan forgiveness. The city also applied for a DCEO RIPI grant which was announced and the City received a 2 million dollar grant. The City awarded the All Service Contract for Filter Installation for $119,995.00 and Contract for Filter Supply for $2,043,820.00. Construction began the last week of September 2023. They are working on finalizing all aspects. Additional trades (electrical, plumbing) are working on interior items. The building shell is complete and the interior work is being finalized.

Construction is being finalized. Start-up should be in March/April.

Pay Estimate #18 for $466,414.71 from Grunloh Building is presented for approval.

∙ DCEO Applications were due January 19, 2023. Attached is the Elm Street water main project exhibit and budget. The project was funded at $1.5 million. We have the IDOT and Railroad Permits. The bid opening was on September 5. The low bidder was Haier Plumbing & Heating. A pre-construction meeting was held on December 9th at 1:00 at City Hall. The start of construction will be dependent on the weather; tentatively in March/April.

∙ ITEP -- Preliminary Engineering for the sidewalk HWY corridor project has started. The NOFO is out with applications due September 30th. A public meeting was held. The application has been submitted. Announcements are expected in March/April.

∙ OSLAD (Open Space Land Acquisition and Development) The application for the Buzzard Bay improvements has been submitted. The City of Greenville received a $600,000 grant. See the attachments. The grant agreement has been received. The grant agreement has been executed and design has begun. The project area has been surveyed and design has started. A meeting was held to review the plans. Plans are 90% complete with a bid advertisement planned for the 1st quarter of 2025. We are finalizing electrical needs.

∙ Downtown Grant – The City received $1.9 million for these improvements. Milano & Grunloh will assist with Administration. Plans are complete by Studio ARQ with a bid opening on August 15th at City Hall. The City has received reimbursements for $167,635 for Design/Engineering and $25,318.75 in contingenies. Construction should begin soon.

∙ There are items at the Waste Water Treatment Plant that will need addressed in the next five years. These are being evaluated to develop a plan for a timeline and budget. One clarifier was taken offline and inspected. It was in good shape, but will need work completed or deterioration will escalate. A funding application to the IEPA for a $3 million project was submitted. Preliminary, the City is eligible for 45% principal forgiveness. See the attached exhibit and plan. Milano & Grunloh has submitted the paperwork to the IEPA. Construction for this Phase I project should be in 2025. The project plan has been approved. IEPA has published the intended use plan. Greenville was on the funded list, but past the available funding. There is the possibility to receive bypass funding. An RFQ was completed for engineering. Milano & Grunloh was selected. If bypass funding is approved, construction should begin in 2025. Phase 2 is being planned to improve the intake and other items.

∙ Bond Madison Interconnect – An interconnection with Bond/Madison has been completed and is operational.

∙ Box Culvert – There is an existing box culvert on Main Street that has failed. The plan is to proceed with an arch type box. The City is going to bid the this out in May 2025.

∙ Energy Transition Grant –The grant is $97,890.11 and we have received a grant agreement.

∙ The sludge permit for the water treatment plant has been renewed.

∙ Regional Site Readiness – This is a new grant program the City is evaluating to apply for infrastructure improvements to Kelsey Industrial Park. It was submitted on October 21st. See attached exhibit. This was funded!!

∙ Red Ball Trail – The County is looking at improving/reconstructing a new overpass across the railroad on Red Ball Trail. Enclosed is an exhibit for relocating the watermain. This is being navigated as to who’d financial responsibility this will be. It was determined that it is not necessary to relocate the watermain.

∙ Dewey Street – This is a new potential multi-family development. This would require street, sewer and water improvements. See attached exhibit. The City is working with the developer and will evaluate whether to proceed with a staged street installation.

∙ Completed Projects:

∙ Hena Street

∙ Dollar General and Fusion Dance

∙ Water Treatment Plant Sludge Permit

∙ DG Market Water Main Extension

∙ Energy Efficiency Grant

∙ Sunset Point

∙ Traffic Study

∙ Anthony Supply Storm Sewer

∙ Elm Street Overlay

∙ Source Water Protection Plan

∙ Idler Lane Water Main Replacement

∙ Buzzard Bay Sidewalk

∙ Survey on Spring Street

∙ Easements for Lights on College Avenue

∙ Survey on Pecan Street

∙ Patio at 102 N Second Street

∙ School Streets

∙ Chemical Feed Modifications

∙ SRTS Phase 1

6.2. HMG Report:

Dewey Street

∙ Bids were opened on Feb. 19th at 2:00 pm. Keller Construction was the lowest bidder in the amount of $877,658.05.

∙ The low bid was higher than the amount of currently appropriated MFT funds, so a supplemental resolution is required for the difference. Approval of this resolution is included in this meeting’s agenda.

∙ Award of the contract to Keller Construction is also on the agenda for a vote and prospective approval.

7. CONSENT AGENDA

7.1 Minutes of previous meeting

7.2 Financial Statements for the Month

7.3. Approval of Unpaid Bills

7.4. Administrative Reports

A) Police Department

B) Public Works Department

C) Sewer Department

D) Water Department

E) Building Permits

F) Building Inspector / Code Enforcement Officer

G) Fleet Report

7.5. Other Items:

A) Ratification of Agreement with Milano & Grunloh for $187,000 for the design/engineering for Kelsey Park. The City was awarded $150,000 as part of the Regional Site Readiness Grant with a City match of 20%. This will be paid out of the TIF District.

B) Ratification of pay request #18 for the Water Treatment Plant, payable to Grunloh Building Inc. in the amount of $466,414.71.

C) Ratification of Invoice #25-009 for the Plaza design payable to Studio Arq in the amount of $33,900.

D) Ratification of agreement with HMG for the Dewey Street project in the amount of $71,500; this agreement includes: Construction contract admin., construction guidance, construction observation, punch list and closeout, CMMS (computer system) inputs as required by IDOT.

E) Ratification of IDOT Supplemental Resolution for Dewey Street improvements in the amount of $81,271.05. This is part of the city's match to the grant.

F) Consideration of the 2025 4th Fest Tourism Grant request.

G) Ratification of re-appointment of Gary Trudell to the Lake Committee. His term expires in April, this is a four-year term.

H) Ratification of reappointment to the Library Board of Chance Vohlken, Robert Munshaw, and Amanda O'Regan. Their terms expire April 30, 2025 and by reappointment the new terms will expire April 30, 2028.

7.6 Approval of consent items

Motion to approve Consent Items 7.1 - 7.5.

8. MATTERS OF COUNCIL CONSIDERATION

8.1. Consideration of contract award to Keller Construction for Dewey Street improvements in the amount of $877,658.05.

Motion to award the contract to Keller Construction for Dewey Street improvements in the amount of $877,658.05.

8.2. Consideration of $60,000 revolving loan for Ty Sexton for the purchase of the bowling alley. Interest rate is 3% amortized over 10 years. The committee met and all were in favor of the loan. Mike Ennen abstained. A lien will be placed on the building (second position after mortgage) and there will be a personal guarantee.

Motion to approve a $60,000 revolving loan for Ty Sexton for the purchase of the bowling alley. Interest rate is 3% amortized over 10 years

8.3. Presentation by Riley O'Regan concerning tastings.

8.4. Consideration of Ordinance 3351 adding a Class O special Event Liquor License for tastings of Wine, Beer, and Distilled Spirits.

Motion to approve Ordinance 3351 adding a Class O special Event Liquor License for tastings of Wine, Beer, and Distilled Spirits and issue the first license to Riley O'Regan when he has an exact date and place for the tasting.

8.5. Consideration of Ordinance 3352 amending section 38.01 Fee Schedule to include Class O liquor license.

Motion to approve ordinance 3352 amending 38.01 fee schedule.

8.6. Consideration of two reserved parking signs in front of Greenville Eyeglass and contacts. The signs would say:

Parking reserved

Greenville Eyeglass and Contacts

Tues - Fri 9am - 5pm

Motion to approve two reserved parking signs for Greenville Eyeglass and Contacts.

8.7. Consideration of Ordinance 3353 Amending city code 31.038 powers and duties of the city manager to clarify state statute concerning sealed bid threshold.

Motion to approve ordinance 3353 changing the language of 38.038.

8.8. Consideration of going out for Request for Proposals for adding solar to the wastewater treatment facility.

Motion to create an RFP and publishing it for adding solar to the wastewater facility.

8.9. Discussion of renewing the city's agreement with the Dan Shomon and his lobbyist team. Cost is $6,000 per month paid out of Economic Development Fund which is supported 100% by the General Fund.

Motion to be determined after discussion.

8.10. Consideration of Intergovernmental Agreement with the county to place antennas on the roof of the courthouse to serve the downtown WiFi project.

Motion to approve the Intergovernmental Agreement with Bond County for two antennas to be placed on the courthouse roof.

8.11. Consideration of the Lease Agreement with the city and Better Newspapers, Inc. (Advocate). This is for the property that was purchased by the library. Rent is in the amount of $1,100. per month, lease term is for one year with a mutual renewal agreement option.

Motion to approve the Lease Agreement with the City and Better Newspapers, Inc. (Advocate).

8.12. Move into executive session.

Motion to move into executive session for Personnel 5ILCS 2(c)(1), Purchase of Real Estate 5ILCS 2(c)(5), Sale or lease of Real Estate 5ILCS 2(c)(6), Pending Litigation 5ILCS 2(c)(11), Review of executive session minutes 5ILCS 2(c)(21).

9. EXECUTIVE SESSION

9.1. Personnel - discussion of one of the goals for the Tourism Director 9.2. Purchase of Real Estate

9.3. Lease of Real Estate

9.4. Pending Litigation

9.5. Review of executive session minutes

9.6. Move back into open session

Motion to move back into open session.

10. RETURN TO OPEN SESSION

10.1. Consideration of Resolution 2025- 05 approval and release of executive session minutes.

Exhibit pages A & B might change after executive session discussion of which minutes to open and which to keep closed.

Motion to approve resolution 2025-05 as amended.

11. ADJOURNMENT

https://greenvilleillinois.civicweb.net/document/82939/?printPdf=true